The Ugandan Jobline

• In charge of taking dictations and
  transcribing by typing and presenting accurate and error free work for
  signature and transmission;
• Typing reports;
• Responsible for ensuring timely responses to
  inquiries and correspondences to and from the Officer;
• Organizing meetings, taking minutes and
  conveying decisions of such meetings to the relevant Officers/Offices;
• In charge of ensuring that relevant documents
  for Meetings and Speeches are timely produced and organized;
• Filing Minutes, correspondences and other
  documents;
• Receiving callers either in person or on
  telephone and making appointments by keeping the Senior Officer’s diary up
  to date;
• In charge of maintaining files in proper
  order and in accordance with security and office procedures;
• Assuming responsibility and day to day operations
  of office functions;
• Drafting letters and other material of simple
  or routine nature;
• Replying simple inquiries and invitations;
• Supervising other Secretarial Staff and
  support staff for the office
• Responsible for professional development of
  Secretarial Staff in the Ministry/Department
• Perform any other duties as may be assigned
  from time to time.

• The ideal candidates for the Personal
  Secretary Career Jobs should be Ugandans holding: EITHER: an Honours
  Bachelor’s Degree in Secretarial Studies (B.SES), or any other relevant
  qualification in Secretarial studies from a recognized
  University/Institution. Possession of a Post Graduate Diploma in a related
  discipline will be an added advantage. OR An Ordinary Level Certificate
  with at least two (2) Credits including English Language and 3 Passes,
  UNEB Certificate or Diploma in Secretarial Studies or equivalent
  qualification from a recognized Institution with the following subjects:
  Business Communication Stage III, Typewriting Stage III (50WPM), Shorthand
  Stage II (80/90 WPM), Office Management and Computer Skills using several
  packages like Word Processing, Spread Sheets and Data-base Management.
• Possession of qualifications and skills in
  Principles of Accounts II, Economics II or Commerce II, Certificate in
  Public Relations and knowledge of using various office machines like fax,
  photocopiers and audio equipment shall be an added advantage.
• Age: Above 21 years

• High Degree of Ethics and Integrity
• Excellent interpersonal skills
• Good communication and computer Skills
• Proven ability to adapt to multi-cultural
  setting
• High degree of innovation concern for
  quality, standards technical
• Proven ability to coach subordinates and
  report writing skills
• Strategic thinking
• Good negotiation skills
• Good team building, innovation and concern
  for quality and standards.

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