Earn over 88m annually as Public Health Administrative Management Specialist (Financial Analyst) at the United States US Mission / Embassy

Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Entebbe, Uganda
Salary Grade: FSN-10 (Ugshs 88,050,617 to 128,626,328 p.a.
Inclusive of allowances) 
Announcement Number:
About US Embassy:
to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic relations
with Uganda for over 30 years. 
Ambassador Scott H. DeLisi currently heads the U.S Mission to
Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
About CDC:
Centers for Disease Control and Prevention (CDC) is an international public
health agency engaged in HIV prevention and care programs and research
activities in Uganda.  CDC offers
excellent career opportunities for professional growth, training, and
collaboration with other health professionals. The main CDC offices are located
at the Uganda Virus Research Institute (UVRI) in Entebbe. CDC is an agency of
the United States Mission in Uganda.
Job Summary: The Public Health Administrative Management
Specialist (Financial Analyst) provides a full range of financial management
and advisory services in support of CDC Uganda Management and Operations and
Cooperative agreement teams. He/she performs reviews of financial terms and
conditions on Cooperative agreements, project implementation proposals,
Official travel requests, contracts, purchase and delivery orders, and lease
and grant agreements for compliance with applicable rules, regulations, and
procedures relating to accounting and fund controls. The incumbent provides
professional financial guidance to CDC Uganda Implementing Partner management
personnel on a range of issues related to the financial management aspects of
proposed activities and participates as a key member of the technical team
throughout the cooperative agreement life cycle in activities such as periodic
internal control reviews and/or project implementation reviews, audit findings resolution,
etc. In addition, the FA participates in the performance of various types of
audits, financial reviews, pre-award assessments, control environment and risk
assessments, cost effectiveness assessments, closeout reviews, etc. He/she is
responsible for ensuring compliance with HHS audit requirements for all grants,
and cooperative agreements; prepares and executes the annual audit management
Key Duties and Responsibilities: 
1. Financial Analysis and
Advisory Services (45%)
  • Provides technical guidance on U.S. federal
    government and HHS financial rules and regulations to the technical teams,
    implementing partners, non-governmental organizations (NGOs) and host government
  • Keenly reviews the financial aspects of
    project design and procurement planning documents, such as budgets and
    financial plans for Cooperative Agreements, and other relevant
    implementing mechanisms.
  • Supports project officers and activity
    managers in determining appropriate procurement procedures in accordance
    with project implementation requirements for their respective Cooperative
  • Carries out regular reviews of financial
    terms and conditions on cooperative agreements, project implementation
    orders, official travel requests, contracts, purchase and delivery orders,
    and lease agreements for compliance with applicable rules, regulations,
    and procedures relating to accounting and fund controls
  • The incumbent will also monitor the execution
    of such documents to ensure compliance with financial plans and report on
    the financial status of those instruments to the Head of Finance.
  • Participates as a key member of the technical
    (Development Objective) teams throughout the Program Cycle in activities
    such as periodic portfolio and/or project implementation reviews,
    procurement planning exercises and other such activities.
  • Performs the quarterly project accounting
    analyses and supports the Technical Teams in development of accrual
  • Identifies and recommends adjusting entries
    to the accounts to bring the project/program pipelines into accurate
  • Investigates any variances between
    projections and actual disbursements or accrued expenditure and provides
    the results to Activity Managers.
  • Performs continuous and specific quarterly
    internal control reviews for cooperative agreement to fully support the processes
    of committing, Obligating, redirection and reprograming of funds, through
    conducting of special analysis on historical accounting data and providing
    recommendations of actions or alternatives which can be taken when the
    data discloses unfavorable trends, situations, and/or deviations from
    budget plans
2. Audits, Pre-award
assessments, Financial and Compliance Reviews, Internal Control Assessment (40
Is responsible for ensuring compliance with HHS audit requirements for
all contracts, grants, and Cooperative Agreements.  The incumbent prepares and maintains CDC
–Uganda’s audit inventory, which includes following-up on the receipt of audits
from contracted audit firms, and also involves tracking the progress of open
recommendations, and developing the annual audit management plan.
  • Establishes and develops Internal control
    assessment plans to monitor non-federal audits of CDC funded NGOs in
    Uganda. When required, requests and review copies of those audit
    reports evaluating any findings that may have an impact on the
    implementation of the Cooperative Agreement activity.
  • Follows up on the audit process until the
    final audit report is accepted. This involves working closely with
    implementing partners, auditors and the Cooperative Agreement management
    team to provide required support and guidance.
  • She/he updates CDC grant recipients on OIG
    approved eligible audit firms, and provides new guidance on audit requirements
    to recipients and the firms that audit them.
  • Will serve as a member of the CDC – Uganda’s
    Audit Management and Resolution team, responsible for all financial and
    performance audits, and the preparation and monitoring of the CDC- Uganda
    Implementing partner annual audit plan.
  • Actively participates in the performance of
    various types of audits, financial reviews, pre-award assessments, and
    compliance reviews. These include control environment and risk
    assessments, cost effectiveness assessments, disbursement reviews,
    indirect cost rate reviews, pre-closeout and closeout reviews on CDC
    funded organizations to determine the levels of accountability and
    adequacy of control environments within those entities.
3. Intramural Voucher
analysis and examination (10%):
  • Keenly reviews all intramural payment
    vouchers to ensure that they are accurate, correct and proper for
    administrative approval.
  • Regularly reviews and ensures that all
    vouchers have adequate supporting documentation in accordance with HHS
    rules and regulations.
  • Provides input at the development of SOW and
    spend plans of the appropriate procurement mechanisms and internal control
    issues relating to CDC-Uganda systems and processing including updating of
    available SOPs to ensure adherence to HHS rules and regulations
Other Duties
(10%): Performs other duties as assigned.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
  • The ideal candidate for the US Embassy Public
    Health Administrative Management Specialist (Financial Analyst) should
    hold a baccalaureate degree in Accounting, Finance or Business
    Administration is required. In addition, a professional certification,
    (e.g. CPA or ACCA) is required.
  • At least five years of progressively
    responsible experience in professional financial analysis, accounting or auditing
    is required.
  • Broad working knowledge and understanding of
    generally accepted accounting principles (GAAP) and generally accepted
    auditing standards (GAAS); principles and accepted practices of Ugandan
    governmental and business institutions with regards to finance,
    accounting, budgeting and reporting; as well as governmental and not-for-profit
    accounting, budgeting and reporting are required.
  • In-depth professional-level knowledge of
    development principles, concepts and practices, especially as they relate
    to performing audits of development programs and projects are highly
  • Working knowledge of Public Financial
    Management systems, International auditing standards and related areas is
    highly desirable.
  • Excellent skills and abilities in performing
    audits (financial and programmatic), internal control assessments, financial
    reviews, compliance reviews, etc. are required.
  • Demonstrated ability to evaluate financial
    aspects of activities and programs, institutional capacities and
    capabilities is required.
  • Proven ability to present results and
    recommendations to a broad audience, both orally and in writing, is also
  • Excellent interpersonal skills are required,
    as incumbent will frequently be working with the officials and staff of
    Host government, Contractors, Grantees, and others who may be unfamiliar
    with HHS/CDC accounting and budgeting process.
  • Demonstrated ability to work effectively in a
    Team environment, and to achieve consensus on policy, program/project, and
    administrative matters is required.
  • Strong IT skills are required to be able to
    effectively understand and process the systems and data that form the
    heart of the task performed in this position.
  • Language Proficiency: Level IV (fluent) English language
    proficiency in speaking, reading and writing is required.
How to Apply:
those interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
  • Universal Application for Employment as a
    Locally Employed Staff or Family Member (DS-174), Download
    it Here
  • Candidates who claim US Veterans preference
    must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US
    Veterans preference must submit documentation confirming eligibility for a
    conditional preference in hiring with their application.
  • Any other documentation (e.g. essays,
    transcripts/certificates, awards) that addresses the qualification
    requirements of the position as listed above.
Application To:
Resources Office
email at KampalaHR@state.gov
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
clearly indicate the position applied for in the subject area of the email
use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf)
and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 21st February 2016
US Mission in Kampala provides equal opportunity and fair and equitable
treatment in employment to all people without regard to race, color religion,
sex, national origin, age, disability, political affiliation, marital status,
or sexual orientation.  The Department of
State also strives to achieve equal employment opportunity in all personnel operations
through continuing diversity enhancement programs.

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