UN Jobs – Assc Supply Officer at United Nations High Commissioner for Refugees (UNHCR)

Organisation: United Nations High Commissioner for Refugees
Duty Station: Uganda
Reports to: Senior Supply Officer
Job ID: 12003
About UNHCR:
Office of the United Nations High Commissioner for Refugees was established on
December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under
the Statute of the Office of the United Nations High Commissioner for Refugees
is to lead and co-ordinate action for international protection to refugees;
seek permanent solutions for the problems of refugees and safeguard refugee
rights and well-being. UNHCR has an additional mandate concerning issues of
statelessness, as it is given a designated role under Article 11 of the 1961
Convention on the Reduction of Statelessness.
Job Summary: The Assc Supply Officer will oversee and provide
technical support in all activities pertaining to the supply chain function
including planning, sourcing, transport, shipping, customs clearance and
warehousing management in the operation.  The incumbent will also refer to UNHCR manuals
and relevant policy papers. The incumbent normally supervises some support
Key Duties and Responsibilities:  
1. Strategy:
  • Prepare plans for delivery of relief items according
    to operational needs.
  • Apply UNHCR’s procurement strategy when
    planning for purchase of important commodities and services.
  • Through regular physical verification of PPE
    establish their status, propose old and obsolete PPE for disposal and plan
    for the arrival of replacement items.
2. Operational Support:
  • Identify partners for supply chain projects
    based on objectives, priorities, strengths and resources of the
    implementing partner and/or contractor, according to criteria consistent
    with UNHCR rules and regulations.
  • Keenly resolve difficulties in the local
    supply chain by finding solutions to problems and bottlenecks, and provide
    regular reports on supply chain activities, the status of requests and the
    availability of items in the supply chain.
  • Ensure timely customs clearance of
    consignments, and manage storage of goods according to “best
    practices” and UNHCR rules and regulations.
  • Maintain an efficient system for the release,
    distribution and redeployment of goods.
  • Coordinate transportation and distribution of
    relief items.
  • Maintain accurate and comprehensive records
    on logistical activities and provide timely reports and updates both
    periodically and on request.
  • The applicant will coordinate activities of
    implementing partners and/or contractors performing supply related
    activities, and ensure that they understand and adhere to relevant UNHCR
    rules and procedures.
  • Through regular physical verification of PPE
    establish their status.
  • Propose old and obsolete PPE for disposal and
    plan for arrival of replacement items.
2. Infrastructure
  • Evaluate purchase requisitions to ensure that
    specifications, delivery dates and all other requirements are in order.
  • Draft and dispatch quotation requests and/or
    tenders, assist in the evaluation of offers and draft bid-tabulations, and
    prepare proposals for award of contracts to the Committee on Contracts.
  • Prepare Purchase Orders and send
    confirmations, requests for inspection and other correspondence;
  • Keenly monitor the manufacture/transport of
    ordered goods to ensure timely delivery.
  • Analyse matters relating to procurement
    activities, and deliver information on all procurement activities within
    area of responsibility. Provide guidance and advice on UNHCR procurement
    policies and procedures to support and assist requesting sections.
  • Implement effective asset and fleet
    management that regularly monitors the asset/fleet pool, saves cost and
    safeguards the investment of the organisation including receipt,
    inspection, registration and marking of new Property, Plant and Equipment
    (PPE), and organisation of the physical verification of PPE.
  • Ensure that PPE agreements are properly
    issued and signed.
  • Ensure proper preparation of disposal forms
    and cases for the Asset Management Board.
  • Organise the disposal of PPE, according to
    Asset Management Board decisions.
  • Provides asset management reports, customised
    reports, and gathers information on all assets and provides in-depth
    reports periodically and when requested.
  • Keenly analyse the quality of commodities and
    services delivered in relation to the needs of the location and
    established quality standards. Establish a local quality assurance
3. Business Support:
  • Routinely analyse the existing infrastructure
    and ensure that it is optimally aligned with the operational needs.
  • Implement practical projects to improve
    supply performance that has clear objectives, timescales, tasks and
    resources defined. Monitor the project implementation and report on
  • Monitor the quality and accuracy of supply chain
    related data in relevant business systems.
  • Compile and analyse statistical information,
    identify trends and developments in supply chain related matters that will
    assist in decision making.
  • Disseminate, promote commitment to and
    monitor compliance with UNHCR’s global policies, standards and guidance on
    supply chain management.
  • Adapt local supply chain structures to be
    consistent with the operational needs. Ensure effective information flow
    in the supply chain and adapt local process to the prevailing environment.
4. Authority:
  • Identify, assess and select vendors based on
    their capability for delivering commodities and services. Maintain vendor
    and item master databases.
  • Allocate resources to meet demand and support
    the on-going operation in compliance with the resources allocation
  • Determine shipment methods, routes and
    delivery schedules to meet demand in the most timely and cost-effective
  • Award, approve and terminate local contracts
    in accordance with delegated authorities, as well as, relevant UNHCR regulations,
    rules and procedures.
  • Enforce compliance of supervised staff with
    relevant UNHCR supply chain regulations, rules and procedures and appraise
    their performance.
  • Perform any other responsibility deemed
    necessary or as delegated by the Head of Supply Management Service in
    order to meet the level of service requires by the organisation.
Key Performance Indicators:
  • UNHCR delivers timely and quality goods and
    services to persons of concern in compliance with supply chain rules and
  • The local supply chain function is optimised
    and aligned with the operations’ evolving needs and management systems and
    has an infrastructure that is robust and flexible enough to accommodate
    operational requirements.
  • All supply chain activities are supported by
    effective partners.
Qualifications, Skills and Experience:  
  • The ideal candidate for the United Nations
    High Commissioner for Refugees (UNHCR)  Assc Supply Officer career opportunity
    should hold a University Degree in business Administration, marketing,
    Engineering, Logistics, Mathematics or a related field.
  • At least four years of previous relevant
    professional job experience.
  • Fluency in English with working knowledge of
    another relevant UN language.
  • For National Officer positions, very good
    knowledge of the local language and local institutions is essential.
  • Completion of UNHCR learning programmes or
    specific training relevant to functions of the position such as the Supply
    Chain Learning Programme (SCLP) is an added advantage
  • Other UN procurement and logistics training
    such as IAPSO and UNPD is an added advantage
  • Working knowledge and working experience of
    PeopleSoft/MSRP Supply Chain applications is an added advantage
Personal Competencies:
  • Accountability Level 2
  • Teamwork & Collaboration Level 2
  • Communication Level 2
  • Commitment to Continuous Learning Level 2
  • Client & Result Orientation Level 2
  • Organizational Awareness Level 2
  • Managing Resources Level 2
  • Analytical Thinking Level 2
  • Planning and Organizing Level 2
How to Apply:
interested candidates who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to apply online
at the web link below.
Deadline: 22nd February, 2016
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