The Ugandan Jobline

• Prepare plans for delivery of relief items according
  to operational needs.
• Apply UNHCR’s procurement strategy when
  planning for purchase of important commodities and services.
• Through regular physical verification of PPE
  establish their status, propose old and obsolete PPE for disposal and plan
  for the arrival of replacement items.

• Identify partners for supply chain projects
  based on objectives, priorities, strengths and resources of the
  implementing partner and/or contractor, according to criteria consistent
  with UNHCR rules and regulations.
• Keenly resolve difficulties in the local
  supply chain by finding solutions to problems and bottlenecks, and provide
  regular reports on supply chain activities, the status of requests and the
  availability of items in the supply chain.
• Ensure timely customs clearance of
  consignments, and manage storage of goods according to “best
  practices” and UNHCR rules and regulations.
• Maintain an efficient system for the release,
  distribution and redeployment of goods.
• Coordinate transportation and distribution of
  relief items.
• Maintain accurate and comprehensive records
  on logistical activities and provide timely reports and updates both
  periodically and on request.
• The applicant will coordinate activities of
  implementing partners and/or contractors performing supply related
  activities, and ensure that they understand and adhere to relevant UNHCR
  rules and procedures.
• Through regular physical verification of PPE
  establish their status.
• Propose old and obsolete PPE for disposal and
  plan for arrival of replacement items.

• Evaluate purchase requisitions to ensure that
  specifications, delivery dates and all other requirements are in order.
• Draft and dispatch quotation requests and/or
  tenders, assist in the evaluation of offers and draft bid-tabulations, and
  prepare proposals for award of contracts to the Committee on Contracts.
• Prepare Purchase Orders and send
  confirmations, requests for inspection and other correspondence;
• Keenly monitor the manufacture/transport of
  ordered goods to ensure timely delivery.
• Analyse matters relating to procurement
  activities, and deliver information on all procurement activities within
  area of responsibility. Provide guidance and advice on UNHCR procurement
  policies and procedures to support and assist requesting sections.
• Implement effective asset and fleet
  management that regularly monitors the asset/fleet pool, saves cost and
  safeguards the investment of the organisation including receipt,
  inspection, registration and marking of new Property, Plant and Equipment
  (PPE), and organisation of the physical verification of PPE.
• Ensure that PPE agreements are properly
  issued and signed.
• Ensure proper preparation of disposal forms
  and cases for the Asset Management Board.
• Organise the disposal of PPE, according to
  Asset Management Board decisions.
• Provides asset management reports, customised
  reports, and gathers information on all assets and provides in-depth
  reports periodically and when requested.
• Keenly analyse the quality of commodities and
  services delivered in relation to the needs of the location and
  established quality standards. Establish a local quality assurance
  process.

• Routinely analyse the existing infrastructure
  and ensure that it is optimally aligned with the operational needs.
• Implement practical projects to improve
  supply performance that has clear objectives, timescales, tasks and
  resources defined. Monitor the project implementation and report on
  progress.
• Monitor the quality and accuracy of supply chain
  related data in relevant business systems.
• Compile and analyse statistical information,
  identify trends and developments in supply chain related matters that will
  assist in decision making.
• Disseminate, promote commitment to and
  monitor compliance with UNHCR’s global policies, standards and guidance on
  supply chain management.
• Adapt local supply chain structures to be
  consistent with the operational needs. Ensure effective information flow
  in the supply chain and adapt local process to the prevailing environment.
  

• Identify, assess and select vendors based on
  their capability for delivering commodities and services. Maintain vendor
  and item master databases.
• Allocate resources to meet demand and support
  the on-going operation in compliance with the resources allocation
  framework.
• Determine shipment methods, routes and
  delivery schedules to meet demand in the most timely and cost-effective
  manner.
• Award, approve and terminate local contracts
  in accordance with delegated authorities, as well as, relevant UNHCR regulations,
  rules and procedures.
• Enforce compliance of supervised staff with
  relevant UNHCR supply chain regulations, rules and procedures and appraise
  their performance.
• Perform any other responsibility deemed
  necessary or as delegated by the Head of Supply Management Service in
  order to meet the level of service requires by the organisation.

• UNHCR delivers timely and quality goods and
  services to persons of concern in compliance with supply chain rules and
  procedures.
• The local supply chain function is optimised
  and aligned with the operations’ evolving needs and management systems and
  has an infrastructure that is robust and flexible enough to accommodate
  operational requirements.
• All supply chain activities are supported by
  effective partners.

• The ideal candidate for the United Nations
  High Commissioner for Refugees (UNHCR)  Assc Supply Officer career opportunity
  should hold a University Degree in business Administration, marketing,
  Engineering, Logistics, Mathematics or a related field.
• At least four years of previous relevant
  professional job experience.
• Fluency in English with working knowledge of
  another relevant UN language.
• For National Officer positions, very good
  knowledge of the local language and local institutions is essential.
• Completion of UNHCR learning programmes or
  specific training relevant to functions of the position such as the Supply
  Chain Learning Programme (SCLP) is an added advantage
• Other UN procurement and logistics training
  such as IAPSO and UNPD is an added advantage
• Working knowledge and working experience of
  PeopleSoft/MSRP Supply Chain applications is an added advantage

• Accountability Level 2
• Teamwork & Collaboration Level 2
• Communication Level 2
• Commitment to Continuous Learning Level 2
• Client & Result Orientation Level 2
• Organizational Awareness Level 2
• Managing Resources Level 2
• Analytical Thinking Level 2
• Planning and Organizing Level 2

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