The Ugandan Jobline

• Draft routine correspondence to respond to
  enquiries in respect to relevant administrative, financial audit and
  personnel matters; schedule meetings and appointments; maintain files of
  administrative instructions and other rules and regulations;
• The incumbent will coordinate extensively
  with service units and liaise frequently with internal team members both
  in Uganda and in Democratic Republic of Congo;
• Perform other related administrative duties,
  as required e.g., operational travel plan for unit/section; physical space
  allocation plans and the identification of office technology needs and
  maintenance of equipment, software and systems; prepare presentations;
  assist with the organization and coordination of seminars, conferences and
  official visits;
• Builds and strengthens relationships with
  tenants and clients of the Entebbe Support Base;

• Initiate, review, process and follow-up on
  actions related to the administration of the unit’s human resource
  activities;
• Quickly respond to enquiries and provide
  information and advice to staff regarding the administrative procedures,
  processes and practices;
• Oversee the maintenance vacancy announcement
  files and keep track of status of all current vacancy announcements;
• Maintain and monitor administrative data and
  records for time and attendance, performance appraisal, etc. in electronic
  information systems.

• Render support in the preparation of
  supporting narrative and tables regarding the budget cost estimates,
  coordinate with other sections regarding any clarification or additional
  input required for the formulation of the yearly budget of ESB.
• Keenly review expenditures and compare with
  the approved budget; suggest adjustments as necessary. Assist in the
  elaboration of resource requirements for budget submission; coordinate
  with other finance and budget staff on related issues during the
  preparation of the budget report.
• Render support in the preparation of budget
  performance submissions and in the finalization of budget performance
  reports.
• Perform any other duties as required.

• The ideal candidate for the United Nations MONUSCO
  Administrative Assistant should have completed High school or hold an equivalent
  diploma. Technical or vocational certificate in audit, administrative
  services, human resources, and paralegal related issues is desirable.
• A minimum of six years of progressively
  responsible experience in the field of human resources, audit,
  administrative services, in justice, law firm or attorney at law offices
  or in other related fields.
• Proficiency in using word processing,
  spreadsheet and presentation software is required. Previous experience
  working in the United Nations or other international organization is
  desirable.
• Languages: English and French are the working
  languages of the United Nations Secretariat. For the position advertised,
  fluency in English (both oral and written) is required. Knowledge of
  French is an advantage.

• Professionalism – Ability and experience across a
  broad range of administrative functions, e.g., budget/work program, human
  resources, document management, audit, law related issues, etc. Knowledge
  and application of the UN systems, staff rules and regulations. Ability to
  manage processes, maintain accurate records, interpret/analyze a wide
  variety of data, and identify/resolve data discrepancies and activity
  problems. Experience in handling sensitive and/or confidential
  information. High degree of commitment to ensure the proper use of the
  unit’s financial resources. Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter; is
  conscientious and efficient in meeting commitments, observing deadlines
  and achieving results; is motivated by professional rather than personal
  concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all area of work.
• Teamwork: Works collaboratively with colleagues
  to achieve organizational goals. Solicits input by genuinely valuing
  others’ ideas and expertise; is willing to learn from others. Places team
  agenda before personal agenda. Supports and acts in accordance with final
  group decision, even when such decisions may not entirely reflect own
  position. Shares credit for team accomplishments and accepts joint
  responsibility for team shortcomings
• Client Orientation: Considers all those to whom services
  are provided to be “clients ” and seeks to see things from clients’ point
  of view. Establishes and maintains productive partnerships with
  clients by gaining their trust and respect. Identifies clients’ needs and
  matches them to appropriate solutions. Monitors ongoing developments
  inside and outside the clients’ environment to keep informed and
  anticipate problems. Keeps clients informed of progress or setbacks in
  projects. Meets timeline for delivery of products or services to client

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