Senior Finance and Administration Manager USAID TRACKTB Project Vacancy – Management Sciences for Health (MSH)

Organisation: Management Sciences for Health (MSH)
Project Name: USAID TRACK TB Project
Duty Station: Kampala, Uganda
Reports to: Chief of Party
Job ID: 13-8867
About MSH:
Sciences for Health (MSH) is an international non-profit health organization
composed of nearly 2500 people from more than 74 nationalities working in over
50 countries. Our mission is to save lives and improve the health of the
world’s poorest and most vulnerable people by closing the gap between knowledge
and action in public health. Together with our partners, we are helping
managers and leaders in developing countries to create stronger management
systems that improve health services for the greatest health impact.
About USAID TRACK TB Project:
TB is a 5 – year USAID-funded project that started in January 2013 and ends in
2017. TRACK TB focuses on increasing Tuberculosis (TB) Case Detection Rate
(CDR) and Treatment Success Rate (TSR) in Kampala and USAID supported districts
in TB/HIV. This is aimed at meeting national targets for reducing the burden of
TB; MDR-TB and TB/HIV co infection.
Job Summary: The Senior Finance and Administration Manager
mainly ensures that resources are allocated and used in compliance with contractual
requirements, applicable regulations, and appropriate standards and procedures.
The incumbent will work together with the MSH Uganda COMU Director to ensure
that all expenditures, payment, procurement, vehicle management etc are carried
out in accordance with USAID and MSH standards and regulations. The incumbent provides
authoritative leadership on all budget, expenditure monitoring, financial
reporting and contract matters to ensure timely and effective implementation of
the program’s activities in Uganda. S/he performs budgeting, expenditure
monitoring, pipeline analysis and reporting duties in accordance with the
generally accounting principles, USAID contracts requirements, and MSH Policy.
S/he serves as the financial management resource to the programmatic and
operational staff. With team leaders, s/he monitors compliance with all
internal and donor financial and administrative requirements.  S/he will work in liaison with the COMU
Director coordinate all administrative functions including procurement,
consultants, payments, human resources and tenders. The SFAM will liaise with
the COMU, local partners, USAID and MSH’s headquarters regarding any aspects of
program implementation, contractual, risk management, cost share, governance
and all other matters related to finance and administration.
Key Duties and Responsibilities: 
1. Finance:
  • Steer the program annual budget development
    process that includes managing the annual work plan, life-of-project and
    activity budgets and ensuring compliance of program expenditures with
    approved budgets; ensure the consistency, inclusion and accuracy of costs
    and that they comply with agreed policy and practices, and work with staff
    in developing budgets for technical activities as necessary. Revise
    overall and sub-budgets as needed throughout the work plan year.
  • Maintain systems for program budget
    monitoring and tracking that include financial and contractual data.
    Provide routine pipeline analyses to COP and USAID. Also, provide any ad
    hoc reports requested by USAID or PEPFAR. In addition, perform routine
    financial analysis on program expenditures, documenting and monitoring
    overall performance, analyzing trends, identifying gaps to ensure
    efficient and sound project management.
  • In charge of the coordination of contract
    management activities. Work with program staff, home office and partners
    to draft, manage and monitor implementation of contracts. Provide routine
    progress reports to program management team.
  • Serves as a local office lead with MSH
    headquarters for preparation of budgets and budget amendments to be
    submitted to USAID. Submission to the USAID officer shall be reviewed by
    the MSH contracts officer or Senior Contracts officer prior to submission.
  • Keenly monitor adjustments to the annual
    budget whenever required
  • Coordinate monthly requests of funds, based
    on budget and cash flow projections, to ensure the program has all the
    necessary funds for the operations.
  • Regularly review purchase orders and confer
    with team leader for approval, prior to issuance of the purchase orders
    for program procurement of commercial goods and services within agreed
    upon thresholds.
  • Ensure all program staff are trained on USAID
    Rules and Regulations and compliance with the Cooperative Agreement.
2. Operations:
  • Work closely with the Team Leader to (a)
    ensure that project activities and management operations are implemented
    as per MSH Mission, values, and policies, and standard operating
    procedures, and local laws and regulations, and (b) to safeguard MSH’s
    reputation – Financial, Contractual and political integrity.
  • Assists the Project Director in the
    management of the project, aligning staff, systems, and other resources
    with the annual work plan and budget to provide timely, cost effective,
    responsive, and high quality operations and administrative support within
    local laws and available resources, and in an environment with adequate
    internal controls, adhering to contracts regulations, MSH Policies, and
    standard operating procedures.
  • Ensure timely submission of administrative and
    financial reports to the team leader and corporate operations office as
  • Provides administrative supervision to the
    project specific support staff and is accountable for their performance
    management (including regular results, check-ins, formal appraisals,
    supportive supervision, rewards,, training, coaching and carrier
    development support)
  • Work closely with the COMU Director,
    coordinates, execution of internal/external financial, operations, and
    program reviews or audits, and ensure timely follow up to review or audit
    conclusions and recommendations.
  • Actively participates in project risk
    register development and implementation, and take proactive steps to
    mitigate risks within operational functions
  • Take responsibility for risk management and
    good governance
3. General:
  • Ensure project actions are governed by the
    highest standards of personal and business conduct as stipulated in policy
  • Significantly contribute to maintaining
    teamwork, discipline sound work relationships and productivity
  • Ensure that unit staff charge their time to
    the different Project activities in a manner which accurately reflects
    their level of effort.
Qualifications, Skills and Experience: 
  • The applicant should preferably hold an advanced
    degree in Business Administration, Finance, Accounting or other relevant
    discipline or equivalent experience.
  • A minimum of eight years’ experience managing
    operations of development programs.
  • Familiar with compliance to Federal
    Acquisitions Regulations
  • Previous experience managing USG-funded
    programs with significant operations management experience, preferably in
    Uganda with regional field experience, strongly preferred.
  • Strong leadership, mentoring, management,
    planning, analytical and organizational skills demonstrated by ability to
    work both independently and within a team, assess priorities, and manage a
    variety of activities with attention to detail.
  • Proven leadership and capacity in negotiation
    and conflict management.
  • Significant experience to provide technical
    assistance to organization and conduct trainings.
  • Excellent analytical, oral and written
    communication skills with fluency in English. Proficient computer skills.
  • Previous experience in maintaining excellent
    communication with Headquarters.
  • Ability to travel extensively
How to Apply:
suitably qualified and interested candidates who wish to join the Management
Sciences for Health in the aforementioned capacity are encouraged to Apply
Online by clicking on the link below.
Deadline:19th February, 2016

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