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• Steer the program annual budget development
  process that includes managing the annual work plan, life-of-project and
  activity budgets and ensuring compliance of program expenditures with
  approved budgets; ensure the consistency, inclusion and accuracy of costs
  and that they comply with agreed policy and practices, and work with staff
  in developing budgets for technical activities as necessary. Revise
  overall and sub-budgets as needed throughout the work plan year.
• Maintain systems for program budget
  monitoring and tracking that include financial and contractual data.
  Provide routine pipeline analyses to COP and USAID. Also, provide any ad
  hoc reports requested by USAID or PEPFAR. In addition, perform routine
  financial analysis on program expenditures, documenting and monitoring
  overall performance, analyzing trends, identifying gaps to ensure
  efficient and sound project management.
• In charge of the coordination of contract
  management activities. Work with program staff, home office and partners
  to draft, manage and monitor implementation of contracts. Provide routine
  progress reports to program management team.
• Serves as a local office lead with MSH
  headquarters for preparation of budgets and budget amendments to be
  submitted to USAID. Submission to the USAID officer shall be reviewed by
  the MSH contracts officer or Senior Contracts officer prior to submission.
• Keenly monitor adjustments to the annual
  budget whenever required
• Coordinate monthly requests of funds, based
  on budget and cash flow projections, to ensure the program has all the
  necessary funds for the operations.
• Regularly review purchase orders and confer
  with team leader for approval, prior to issuance of the purchase orders
  for program procurement of commercial goods and services within agreed
  upon thresholds.
• Ensure all program staff are trained on USAID
  Rules and Regulations and compliance with the Cooperative Agreement.

• Work closely with the Team Leader to (a)
  ensure that project activities and management operations are implemented
  as per MSH Mission, values, and policies, and standard operating
  procedures, and local laws and regulations, and (b) to safeguard MSH’s
  reputation – Financial, Contractual and political integrity.
• Assists the Project Director in the
  management of the project, aligning staff, systems, and other resources
  with the annual work plan and budget to provide timely, cost effective,
  responsive, and high quality operations and administrative support within
  local laws and available resources, and in an environment with adequate
  internal controls, adhering to contracts regulations, MSH Policies, and
  standard operating procedures.
• Ensure timely submission of administrative and
  financial reports to the team leader and corporate operations office as
  required..
• Provides administrative supervision to the
  project specific support staff and is accountable for their performance
  management (including regular results, check-ins, formal appraisals,
  supportive supervision, rewards,, training, coaching and carrier
  development support)
• Work closely with the COMU Director,
  coordinates, execution of internal/external financial, operations, and
  program reviews or audits, and ensure timely follow up to review or audit
  conclusions and recommendations.
• Actively participates in project risk
  register development and implementation, and take proactive steps to
  mitigate risks within operational functions
• Take responsibility for risk management and
  good governance

• Ensure project actions are governed by the
  highest standards of personal and business conduct as stipulated in policy
  guidelines.
• Significantly contribute to maintaining
  teamwork, discipline sound work relationships and productivity
• Ensure that unit staff charge their time to
  the different Project activities in a manner which accurately reflects
  their level of effort.

• The applicant should preferably hold an advanced
  degree in Business Administration, Finance, Accounting or other relevant
  discipline or equivalent experience.
• A minimum of eight years’ experience managing
  operations of development programs.
• Familiar with compliance to Federal
  Acquisitions Regulations
• Previous experience managing USG-funded
  programs with significant operations management experience, preferably in
  Uganda with regional field experience, strongly preferred.
• Strong leadership, mentoring, management,
  planning, analytical and organizational skills demonstrated by ability to
  work both independently and within a team, assess priorities, and manage a
  variety of activities with attention to detail.
• Proven leadership and capacity in negotiation
  and conflict management.
• Significant experience to provide technical
  assistance to organization and conduct trainings.
• Excellent analytical, oral and written
  communication skills with fluency in English. Proficient computer skills.
• Previous experience in maintaining excellent
  communication with Headquarters.
• Ability to travel extensively

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