Procurement Manager Job Vacancy – International Rescue Committee (IRC)

Job Title:       Procurement Manager
Organization: International Rescue Committee (IRC)
Duty Station: Kampala, Uganda
About US:
The
International Rescue Committee helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover, and gain control of
their future. It was created by Albert Einstein more than 80 years and has been
working in Uganda since 1998. It has particularly working in the conflict zones
where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home and
looking to rebuild their lives. The IRC is there to protect women and children
from violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping communities
promote peace and long-term development.
Job Summary: The Procurement Manager is to ensure that all IRC procurements
are done on a timely basis without compromising known IRC standards.
Procurement works closely with all sectors to ensure that planned activities
are implemented accordingly.
Key Duties and Responsibilities: 
1. Procurement Management:
  • In charge of the creation and management of
    list of Supplier Agreements, using IRC’s selection and pre-qualification
    processes. Update list on a regular basis and circulate to relevant staff.
  • Responsible for Due Diligence checks
    (supplier references, site visits, historical data, and anti-terrorism
    compliance) for Authorized Suppliers and Contracted Suppliers.
  • Manage Contracted and Authorized Suppliers in
    terms of quality, delivery time, and value for money.
  • Carry out regular market surveys in key
    procurement categories to ensure that IRC is receiving best value for
    money.
  • Act as the primary point of contact for all
    international procurement conducted through the New York.
  • Prepare Requests for Proposal and manage
    contract/tender processes.
2. Compliance:
  • Implement 
    in-country Procurement policies and procedures in compliance with
    the IRC standards and reviewed/approved by the Operations Coordinator /CD
  • Ensure that compliance with policies is
    documented through systematic and random verifications of policy
    implementation and Procurement records, based on a schedule agreed with
    the Operations Coordinator.
  • Keenly monitor the policies and procedures to
    ensure that they are kept updated and relevant to the in IRC Uganda
    country situation and IRC programming requirements.
  • Promptly inform the Operations Coordinator of
    any areas of concern of potential or suspected violations of policies and
    procedures.
  • Provide consistent and constructive support
    to other departments to ensure compliance with policies and procedures.
  • Ensure there is no negative audit
    observations/findings related to Procurement. If required corrective
    actions plans are developed & implemented to address audit findings.
  • Ensure that issues of compliance are
    standardized across all field sites.
3. Representation and
Advocacy:
  • Work closely with the Country Director,
    actively develop and maintain effective working relationships with key
    stakeholders in Uganda including donors, government actors, UN agencies,
    international and local NGOs, and other relevant actors.
  • Build strategic partnerships with local
    organizations, wherever possible.
  • Represent IRC to local communities,
    government departments, international agencies, local partners and donors
    as required.
  • Render support in organizing donor site
    visits by supporting field staff in the smooth design and implementation
    of agendas and visit activities.
4. Documentation and
Reporting:
  • Follow up with relevant units, internal or
    external on documents and ensuring all procurement records are complete
    and accessible.
  • Regularly monitor procurement records to
    ensure that each procurement request is fully and clearly documented
    according to IRC policy.
  • Prepare monthly Purchase Request Tracking
    report and consolidate all Purchase Request tracking from Country field
    office reports. Share report with Operations Coordinator, Supply Chain
    Department in the region, and other internal departments as required.
  • Keenly analyse Purchase Request Tracking in
    order to ensure that all procurement is carried out efficiently and in a
    timely manner.
  • Prepare Finance-related reports such as Cash
    Projections and BvAs.
5. Training &
Outreach:
  • Organize Procurement trainings for both program
    and operations staff on a regular basis.
  • Develop and maintain an effective orientation
    package, and ensures that new staff members are appropriately orientated
    on Procurement policies and procedures in a timely manner.
  • Ensure that Procurement department maintains
    cooperative relations with other departments, and interacts with them in a
    positive manner.
  • Identify training needs for Procurement staff
    and make recommendations to the Operations Coordinator.
6. Staff Supervision:
  • Set clear performance objectives for staff
    you supervise and ensure that they are understood.
  • Conduct interim performance reviews every six
    months and hold one to one feedback discussions with staff that you
    supervise on a regular basis to ensure that performance objectives are
    being met.
  • Carry out annual performance evaluations for
    staff that you directly supervise and manage poor performance and
    disciplinary issues in accordance with IRC HR policies and procedures.
  • Ensure that staff annual leave is tracked and
    planned in advance and that there is sustainable coverage and backup for
    all staff going on leave. 
  • Keenly review and approve/endorse timesheets
    of your staff on a monthly basis and travel and leave requests when the
    requests are made
Qualifications, Skills and Experience: 
  • The ideal candidates should hold a Masters or
    Relevant education degree or certification in Procurement Management
    Supply Chain management, Business Management or related field.
  • At least four years’ progressive management
    and leadership experience, including in conflict areas and insecure
    environments.
  • Previous experience working with multi
    -projects, including relevant rules and regulations.
  • Field experience of managing a large
    multi-site and large budgets.
  • Broad working knowledge and understanding of
    practical Procurement Procedures and maintaining supply pipelines in areas
    with weak infrastructure.
  • Excellent organizational, interpersonal and
    communication skills.
  • Proven ability to write narrative and
    analytical spread sheet reports
  • Computer literacy skills i.e. proficiency in
    MS-Word, MS-Excel MS-Access or related programs required
  • Ability to plan, prioritize, coordinate and
    perform multiple tasks simultaneously
  • Ability to work under pressure and to meet
    deadlines
  • Spoken and written fluency in English desired
  • Willingness to put in extra hours in
    emergencies
  • Willingness to travel to the field and
    support field teams.
  • Systems oriented individual
  • Good team player
NB: Female and Ugandan nationals are strongly
encouraged to apply. International allowances are not available, position open
to Ugandan Nationals only.
How to Apply:
All
suitably qualified and interested candidates should apply online by clicking on
link below.

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more of the latest jobs, please visit http://www.theugandanjobline.com
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