The Ugandan Jobline

• In charge of the creation and management of
  list of Supplier Agreements, using IRC’s selection and pre-qualification
  processes. Update list on a regular basis and circulate to relevant staff.
• Responsible for Due Diligence checks
  (supplier references, site visits, historical data, and anti-terrorism
  compliance) for Authorized Suppliers and Contracted Suppliers.
• Manage Contracted and Authorized Suppliers in
  terms of quality, delivery time, and value for money.
• Carry out regular market surveys in key
  procurement categories to ensure that IRC is receiving best value for
  money.
• Act as the primary point of contact for all
  international procurement conducted through the New York.
• Prepare Requests for Proposal and manage
  contract/tender processes.

• Implement 
  in-country Procurement policies and procedures in compliance with
  the IRC standards and reviewed/approved by the Operations Coordinator /CD
• Ensure that compliance with policies is
  documented through systematic and random verifications of policy
  implementation and Procurement records, based on a schedule agreed with
  the Operations Coordinator.
• Keenly monitor the policies and procedures to
  ensure that they are kept updated and relevant to the in IRC Uganda
  country situation and IRC programming requirements.
• Promptly inform the Operations Coordinator of
  any areas of concern of potential or suspected violations of policies and
  procedures.
• Provide consistent and constructive support
  to other departments to ensure compliance with policies and procedures.
• Ensure there is no negative audit
  observations/findings related to Procurement. If required corrective
  actions plans are developed & implemented to address audit findings.
• Ensure that issues of compliance are
  standardized across all field sites.

• Work closely with the Country Director,
  actively develop and maintain effective working relationships with key
  stakeholders in Uganda including donors, government actors, UN agencies,
  international and local NGOs, and other relevant actors.
• Build strategic partnerships with local
  organizations, wherever possible.
• Represent IRC to local communities,
  government departments, international agencies, local partners and donors
  as required.
• Render support in organizing donor site
  visits by supporting field staff in the smooth design and implementation
  of agendas and visit activities.

• Follow up with relevant units, internal or
  external on documents and ensuring all procurement records are complete
  and accessible.
• Regularly monitor procurement records to
  ensure that each procurement request is fully and clearly documented
  according to IRC policy.
• Prepare monthly Purchase Request Tracking
  report and consolidate all Purchase Request tracking from Country field
  office reports. Share report with Operations Coordinator, Supply Chain
  Department in the region, and other internal departments as required.
• Keenly analyse Purchase Request Tracking in
  order to ensure that all procurement is carried out efficiently and in a
  timely manner.
• Prepare Finance-related reports such as Cash
  Projections and BvAs.

• Organize Procurement trainings for both program
  and operations staff on a regular basis.
• Develop and maintain an effective orientation
  package, and ensures that new staff members are appropriately orientated
  on Procurement policies and procedures in a timely manner.
• Ensure that Procurement department maintains
  cooperative relations with other departments, and interacts with them in a
  positive manner.
• Identify training needs for Procurement staff
  and make recommendations to the Operations Coordinator.

• Set clear performance objectives for staff
  you supervise and ensure that they are understood.
• Conduct interim performance reviews every six
  months and hold one to one feedback discussions with staff that you
  supervise on a regular basis to ensure that performance objectives are
  being met.
• Carry out annual performance evaluations for
  staff that you directly supervise and manage poor performance and
  disciplinary issues in accordance with IRC HR policies and procedures.
• Ensure that staff annual leave is tracked and
  planned in advance and that there is sustainable coverage and backup for
  all staff going on leave. 
• Keenly review and approve/endorse timesheets
  of your staff on a monthly basis and travel and leave requests when the
  requests are made

• The ideal candidates should hold a Masters or
  Relevant education degree or certification in Procurement Management
  Supply Chain management, Business Management or related field.
• At least four years’ progressive management
  and leadership experience, including in conflict areas and insecure
  environments.
• Previous experience working with multi
  -projects, including relevant rules and regulations.
• Field experience of managing a large
  multi-site and large budgets.
• Broad working knowledge and understanding of
  practical Procurement Procedures and maintaining supply pipelines in areas
  with weak infrastructure.
• Excellent organizational, interpersonal and
  communication skills.
• Proven ability to write narrative and
  analytical spread sheet reports
• Computer literacy skills i.e. proficiency in
  MS-Word, MS-Excel MS-Access or related programs required
• Ability to plan, prioritize, coordinate and
  perform multiple tasks simultaneously
• Ability to work under pressure and to meet
  deadlines
• Spoken and written fluency in English desired
• Willingness to put in extra hours in
  emergencies
• Willingness to travel to the field and
  support field teams.
• Systems oriented individual
• Good team player

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