Procurement and Logistics Officer Career Jobs – International Organization for Migration (IOM)

Organization: International Organization for Migration (IOM)
Duty Station: Kampala, Uganda
Reports to: Resources Management Officer (RMO)
Reference Code: VN2016/35(P)-INT
About US:
The
International Organization for Migration (IOM), established in 1951, is the
leading international intergovernmental organization dealing with
migration.  IOM works to help ensure the
orderly and humane management of migration, to promote international
cooperation on migration issues, to assist in the search for practical
solutions to migration problems and to provide humanitarian assistance to
migrants in need, including refugees and internally displaced people.
Job Summary: The Procurement and Logistics Officer will be
responsible and accountable for Procurement and Logistics activities for the International
Organization for Migration (IOM)
Mission
in Uganda.
Key Duties and Responsibilities: 
  • Mentor and supervise IOM teams involved in
    the following categories of procurement and logistics work within the
    designated area of responsibility: procurement staff (local and
    international procurement); logistics staff (including the logistics
    cluster’s common transport service and IOM warehousing and transport
    operations); and fleet staff (including drivers of IOM vehicles and
    trucks).
  • Carry out procurement and logistics tasks
    within the mission, including property and assets control, supply,
    service/maintenance and contractual agreements.
  • Keenly analyse procurement requests, identify
    service providers and evaluate information regarding vendors’ performance
    in the areas of quality, prices and delivery of goods in view of the
    Organization’s best interests; maintain and update databases of preferred
    suppliers.
  • Solicit bids, quotations and tender
    documents; oversee the bidding process and provide support for procurement
    transactions, analysing them for conformity to specified requirements;
    conduct appraisals, select suppliers and confirm terms of payment; prepare
    purchase orders and ensure authorization is received from the RMO and
    Chief of Mission.
  • Follow up on purchase order (PO) statuses and
    keep the head(s) of unit(s) and respective Project Managers abreast of the
    estimated time of delivery or any changes that may affect or modify the
    pre-determined delivery conditions; ensure all expected merchandise is
    received in accordance with PO specifications, and that all goods are in
    good condition.
  • The incumbent will also ensure that
    appropriate funds are available for purchases; ensure receipts are
    received when payment is conducted in cash; and request authorization from
    the head of unit regarding bank transfer payments.
  • Ensure that appropriate records are kept on
    assets disposal; ensure assets are located accordingly and used in IOM’s
    best interest; and regularly update the asset inventory list.
  • Assist in the adherence of the Mission to
    stockroom management practices in order to ensure there is no undue
    overstocking or loss, and control supply stock and monitor consumable materials
    in order to provide staff with ready access to commonly used items.
  • Actively monitor maintenance and repair of
    office facilities, including preventive maintenance, and establish
    maintenance agreements with competent service providers when it is
    feasible and determined to be cost-effective.
  • Undertake frequent field travel to programme
    sites to perform procurement and logistics evaluations and supervise and
    train field staff, upon the request of the Head of Sub-Office, RMO, and/or
    Chief of Mission.
  • The incumbent will represent IOM in
    inter-agency fora, including the procurement working group, security and
    the logistics cluster.
  • Support with the management of transit
    centre.
  • Perform such other duties as may be assigned.
Qualifications, Skills and Experience: 
  • The ideal candidate for the International
    Organization for Migration (IOM) Procurement and Logistics Officer job
    opportunity should hold a Master’s degree in Social Sciences,
    International Relations, Humanitarian Affairs, Development Studies or a
    related field from an accredited academic institution with two years of
    relevant professional experience; or University degree in the above fields
    with four years of relevant professional experience.
  • Prior experience in managing diverse procurement
    and logistics operations;
  • Excellent level of computer literacy and good
    knowledge of SAP/PRISM required;
  • Proven track record in training and managing
    large teams of co-workers, vendors and suppliers;
  • Extensive knowledge of IOM internal
    procurement and financial rules, as well as IOM’s PRISM elements as they apply
    to procurement and logistics.
  • Languages: Fluency in English is required.
    Working knowledge of Kiswahili is an advantage.
Personal Competencies:
Behavioural Competencies:
  • Takes responsibility and manages constructive
    criticism;
  • Works effectively with all clients and
    stakeholders;
  • Promotes continuous learning; communicates
    clearly;
  • Takes initiative and drives high levels of
    performance management;
  • Plans work, anticipates risks, and sets goals
    within area of responsibility;
  • Displays mastery of subject matter;
  • Contributes to a collegial team environment;
  • Incorporates gender-related needs,
    perspectives, and concerns, and promotes equal gender participation;
  • Displays awareness of relevant technological
    solutions;
  • Works with internal and external stakeholders
    to meet resource needs of IOM.
Technical Competencies:
  • Effectively applies specialized knowledge of
    logistics and procurement to timely source goods and services;
  • Effectively works with vendors and service
    providers in compliance with IOM procedures to secure cost-effective
    quality solutions for IOM.
How to Apply:
All
suitably qualified and interested candidates are invited to submit their
applications via PRISM, IOM e-Recruitment system, online by clicking this link,
Click
Here
.
Please review full application instructions before proceeding to the application process. If contented,
Click the Register / Logon to IOM E-Recruitment link on the page and create or
update your IOM online profile. Please submit a cover letter of not more than
one page specifying the motivation for
applications.
NB: Only shortlisted candidates will be contacted.
You can track the progress of your application in your personal application
page in the IOM e-recruitment system
Deadline: 25th February 2016

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