The Ugandan Jobline

• Mentor and supervise IOM teams involved in
  the following categories of procurement and logistics work within the
  designated area of responsibility: procurement staff (local and
  international procurement); logistics staff (including the logistics
  cluster’s common transport service and IOM warehousing and transport
  operations); and fleet staff (including drivers of IOM vehicles and
  trucks).
• Carry out procurement and logistics tasks
  within the mission, including property and assets control, supply,
  service/maintenance and contractual agreements.
• Keenly analyse procurement requests, identify
  service providers and evaluate information regarding vendors’ performance
  in the areas of quality, prices and delivery of goods in view of the
  Organization’s best interests; maintain and update databases of preferred
  suppliers.
• Solicit bids, quotations and tender
  documents; oversee the bidding process and provide support for procurement
  transactions, analysing them for conformity to specified requirements;
  conduct appraisals, select suppliers and confirm terms of payment; prepare
  purchase orders and ensure authorization is received from the RMO and
  Chief of Mission.
• Follow up on purchase order (PO) statuses and
  keep the head(s) of unit(s) and respective Project Managers abreast of the
  estimated time of delivery or any changes that may affect or modify the
  pre-determined delivery conditions; ensure all expected merchandise is
  received in accordance with PO specifications, and that all goods are in
  good condition.
• The incumbent will also ensure that
  appropriate funds are available for purchases; ensure receipts are
  received when payment is conducted in cash; and request authorization from
  the head of unit regarding bank transfer payments.
• Ensure that appropriate records are kept on
  assets disposal; ensure assets are located accordingly and used in IOM’s
  best interest; and regularly update the asset inventory list.
• Assist in the adherence of the Mission to
  stockroom management practices in order to ensure there is no undue
  overstocking or loss, and control supply stock and monitor consumable materials
  in order to provide staff with ready access to commonly used items.
• Actively monitor maintenance and repair of
  office facilities, including preventive maintenance, and establish
  maintenance agreements with competent service providers when it is
  feasible and determined to be cost-effective.
• Undertake frequent field travel to programme
  sites to perform procurement and logistics evaluations and supervise and
  train field staff, upon the request of the Head of Sub-Office, RMO, and/or
  Chief of Mission.
• The incumbent will represent IOM in
  inter-agency fora, including the procurement working group, security and
  the logistics cluster.
• Support with the management of transit
  centre.
• Perform such other duties as may be assigned.

• The ideal candidate for the International
  Organization for Migration (IOM) Procurement and Logistics Officer job
  opportunity should hold a Master’s degree in Social Sciences,
  International Relations, Humanitarian Affairs, Development Studies or a
  related field from an accredited academic institution with two years of
  relevant professional experience; or University degree in the above fields
  with four years of relevant professional experience.
• Prior experience in managing diverse procurement
  and logistics operations;
• Excellent level of computer literacy and good
  knowledge of SAP/PRISM required;
• Proven track record in training and managing
  large teams of co-workers, vendors and suppliers;
• Extensive knowledge of IOM internal
  procurement and financial rules, as well as IOM’s PRISM elements as they apply
  to procurement and logistics.
• Languages: Fluency in English is required.
  Working knowledge of Kiswahili is an advantage.

• Takes responsibility and manages constructive
  criticism;
• Works effectively with all clients and
  stakeholders;
• Promotes continuous learning; communicates
  clearly;
• Takes initiative and drives high levels of
  performance management;
• Plans work, anticipates risks, and sets goals
  within area of responsibility;
• Displays mastery of subject matter;
• Contributes to a collegial team environment;
• Incorporates gender-related needs,
  perspectives, and concerns, and promotes equal gender participation;
• Displays awareness of relevant technological
  solutions;
• Works with internal and external stakeholders
  to meet resource needs of IOM.

• Effectively applies specialized knowledge of
  logistics and procurement to timely source goods and services;
• Effectively works with vendors and service
  providers in compliance with IOM procedures to secure cost-effective
  quality solutions for IOM.

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