The Ugandan Jobline

• Coordinate and oversee all office
  administrative activity, maintaining accurate records, and providing
  advice for other teams;
• Manage the maintenance, cleanliness, and
  repairs of office premises and assets;
• Ensure timely and accurate payment of all
  office rent, utility and phone bills, including regular liaison with
  service providers to improve service delivery;
• Maintain accurate and up-to-date records for
  all administrative activity, enabling tracking, and cross-checking of
  requests;
• Keenly track, monitor and record employee
  leave, attendance and working hours;
• Coordinate hospitality and welcome for all
  visitors, including receiving phone calls, flight bookings, airport
  transfers, lodging and provision of welcome gifts where applicable;
• Support the IJM Administration team in
  designing processes and systems that allow for service delivery for other
  departments to run smoothly; and

• Manage the procurement of goods and services
  to support non-Aftercare related office functions;
• Manage relationships and contracts with major
  vendors, utilities and service providers; and
• Oversee the maintenance of adequate stores of
  office supplies, equipment and small tools.

• Direct management of Lead Driver/Special
  Assistant and Operations Assistant including performance reviews, ongoing
  direction, support, encouragement and correction; and
• Oversee and delegate activities to the
  Regional IS Specialist (as it pertains to IS activities in Uganda) and
  contract personnel, including security guards and housekeeper.

• Actively participate in IJM programs in
  professionalism and Christian spiritual formation.
• Perform any other duties as designated by
  supervisor or other designated personnel.

• The ideal candidate should preferably hold a Bachelor’s
  degree in Office Management, Business Administration, Human Resources or
  other relevant field;
• At least four or more years of experience as
  an office administrator or equivalent position;
• Two or more years management experience;
• Two or more years of experience in service
  coordination, or similar duties;
• Fluency in English and Luganda, with
  excellent writing and oration in both;
• Computer literate with proficiency in MS
  Word, Outlook and Excel; and
• Possession of a clean and valid driver’s
  license is preferred.
• Mature;
• Show commitment to IJM’s mission and values;
• Professional in demeanor, appearance, writing
  and oral communication;
• Works well under stress with a sustained
  positive attitude;
• Christian faith as defined by the Apostles’
  Creed;
• Passionate Exceptionally high level of
  honesty and integrity;
• Proven ability to work with high levels of
  confidentiality;
• Intelligent, organized, creative and
  proactive problem solver; and
• Ability to cooperate effectively in a
  multi-cultural environment.

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