Head of Finance and Administration Career Opportunity – National Identification and Registration Authority (NIRA)

Organization: National Identification and Registration
Authority (NIRA)
Duty Station: Kampala, Uganda
Reports to: Executive Director
About US:
The
National Identification and Registration Authority (NIRA) was established on
the passing of the Uganda Registration of Persons Act, 2015. The Act was made
to  harmonise and consolidate the law on
registration of persons; to provide for registration of individuals and to
establish a national identification register. It provides for the mandatory
registration of all Ugandan citizens within Uganda and abroad as well as aliens
identification cards and for related matters.
Job Summary: The Head of Finance and Administration will
provide for professional leadership in managing the Authority’s finances,
facilities, utilities, fleet/logistics, suppliers and provide administrative
support to the Authority. Ensure proper accountability for resources used, in
compliance with the international and national financial accounting and
reporting standards and tax requirements.
Key Duties and Responsibilities:  
1. Finance:
  • Coordinate the budgeting process of the
    Authority and consolidate departmental budgets into a corporate master
    budget.
  • Effect payments in accordance with the
    procedures and guidelines.
  • Keep accurate books of accounts.
  • Act as the Agent to all Authority Accounts.
  • Reconcile the Authority’s financial transactions
    on a daily basis.
  • In charge of  the management and supervision of
    Accounts Staff.
  • Prepare and maintain records on all financial
    transactions.
  • Take lead in the preparation and management
    of the budget.
  • Present the budget to management and the Board
    for discussion and eventual approval.
  • Develop and put in place financial/accounting
    systems and procedures and ensure compliance to them.
  • Design and implement the necessary controls
    to protect the Authority’s assets and prevent any potential areas of
    fraud.
  • Ensure the robustness of all finance systems
    as well as a good accounting system and an appropriate accounting computer
    package.
  • Design and implement an appropriate system
    for revenue collection.
  • Prepare necessary timely funding requisitions
    to the MoFPED.
  • Prepare the financial performance reports for
    submission to MOFPED.
  • Guide the management on viable investment
    options for excess funds or funds not required immediately.
  • Ensure management reports are prepared and
    presented to management on a monthly basis.
  • Prepare and submit periodic financial reports
    to the Executive Director in line with the financial regulations and
    working with Internal Audit, liaise with office of Auditor General to
    ensure that annual financial accounts are audited as required.
  • Offer effective support supervision to staff
    in the department to ensure high morale and productivity.
  • Take responsibility for the assets of the
    Authority and ensure there is regular stock taking at least once a year.
  • Manage bank accounts of the Authority and
    liaise with Banks as may be necessary.
  • Manage the debtors’ portfolio through
    efficient and effective execution of credit control procedures, and the
    credit portfolio by ensuring that the defined creditors’ terms are
    respected.
  • Prepare the Budget Policy Statement and the
    Budget Framework Paper for the Authority.
2. Administration:
  • Responsible for administrative leadership of
    the function including managing facilities and administrative support.
  • Perform supervisory function for the entire
    Authority premises activities.
  • Develop and implement the Administrative
    function’s policies and procedures and formulate the function’s operating
    manual of procedures.
  • Oversee the management of Authority’s
    resources by ensuring efficient running of Authority’s activities through
    fleet and utilities management, Contract Management, Administration and
    stores management.
  • Ensure that Administration requirements are
    processed and provide administrative support as needed for other
    departments.
  • Support the development and management of
    Administrative support services including a modern filing system.
  • Ensure the coordination of stores functions
    including periodic inventory counts and management.
  • Coordinate the preparation and implementation
    of Administration budget
  • Facilities establishment and management
    including plans and layout.
  • Management of vendors and landlords
    agreements and contracts and properties of the Authority’s as well as liaising
    with the legal office.
  • Oversee fleet/logistics management including
    daily transport scheduling.
  • Work closely with different stakeholders,
    like suppliers, utility providers and project good image of the Authority
    therein.
  • Work in liaison with the security function to
    manage all security issues.
  • Perform any other duties that may be assigned
    from time to time.
Qualifications, Skills and Experience:  
  • The ideal candidate should preferably hold an
    Honours Bachelor’s degree in Commerce, Finance, Public Administration and
    Management, Business Administration or a related field. Possession of a Master’s
    Degree in any of the above fields will be an added advantage.
  • Full Professional qualifications ACCA, CPA,
    CA, CIMA or CFC; and full membership of Institute of Certified Public
    Accountants of Uganda is a requirement.
  • At least ten years of work experience in
    Finance and Administration / Accounting/ Audit in a reputable public,
    commercial, private organisation at least five (5) of these should be at
    senior level.
  • Broad working knowledge of relevant laws that
    govern public finances.
  • Proven experience in using computerised
    financial accounting packages.
  • Computer literacy including experience in use
    of Microsoft Office Word, Excel and Outlook.
  • Strong leadership and managerial skills.
  • Excellent analytical and problem solving skills
    with attention to detail.
  • Proven ability to work within tight schedules
    and to multitask/fast-track appropriately.
  • High level of integrity and honesty.
  • Excellent communication and presentation
    skills.
How to Apply:  
All
suitably qualified and interested candidates are encouraged to send an
application letter and attach a detailed Curriculum Vitae (CV), copies of
academic and professional certificates/ testimonials. Please also indicate a
daytime telephone contact and names and contact details of three referees to
the National Director, Profiles International Uganda Limited (PIUL), Plot 26B
Tufnell Drive, Kamwokya, Kampala, P.O. Box 3024, Kampala or hand deliver your
application at our offices, indicated above, from 8.00am to 5.00pm, Monday to
Friday. In your application letter and on the cover of the envelope, please clearly
indicate which position you are applying for.
Deadline: 19th February, 2016
NB: If you do not hear from NIRA within one and a
half months from the closing date, please consider your application
unsuccessful. Only shortlisted candidates will be contacted. Any form of
canvassing or lobbying will lead to disqualification.

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