The Ugandan Jobline

• Coordinate the budgeting process of the
  Authority and consolidate departmental budgets into a corporate master
  budget.
• Effect payments in accordance with the
  procedures and guidelines.
• Keep accurate books of accounts.
• Act as the Agent to all Authority Accounts.
• Reconcile the Authority’s financial transactions
  on a daily basis.
• In charge of  the management and supervision of
  Accounts Staff.
• Prepare and maintain records on all financial
  transactions.
• Take lead in the preparation and management
  of the budget.
• Present the budget to management and the Board
  for discussion and eventual approval.
• Develop and put in place financial/accounting
  systems and procedures and ensure compliance to them.
• Design and implement the necessary controls
  to protect the Authority’s assets and prevent any potential areas of
  fraud.
• Ensure the robustness of all finance systems
  as well as a good accounting system and an appropriate accounting computer
  package.
• Design and implement an appropriate system
  for revenue collection.
• Prepare necessary timely funding requisitions
  to the MoFPED.
• Prepare the financial performance reports for
  submission to MOFPED.
• Guide the management on viable investment
  options for excess funds or funds not required immediately.
• Ensure management reports are prepared and
  presented to management on a monthly basis.
• Prepare and submit periodic financial reports
  to the Executive Director in line with the financial regulations and
  working with Internal Audit, liaise with office of Auditor General to
  ensure that annual financial accounts are audited as required.
• Offer effective support supervision to staff
  in the department to ensure high morale and productivity.
• Take responsibility for the assets of the
  Authority and ensure there is regular stock taking at least once a year.
• Manage bank accounts of the Authority and
  liaise with Banks as may be necessary.
• Manage the debtors’ portfolio through
  efficient and effective execution of credit control procedures, and the
  credit portfolio by ensuring that the defined creditors’ terms are
  respected.
• Prepare the Budget Policy Statement and the
  Budget Framework Paper for the Authority.

• Responsible for administrative leadership of
  the function including managing facilities and administrative support.
• Perform supervisory function for the entire
  Authority premises activities.
• Develop and implement the Administrative
  function’s policies and procedures and formulate the function’s operating
  manual of procedures.
• Oversee the management of Authority’s
  resources by ensuring efficient running of Authority’s activities through
  fleet and utilities management, Contract Management, Administration and
  stores management.
• Ensure that Administration requirements are
  processed and provide administrative support as needed for other
  departments.
• Support the development and management of
  Administrative support services including a modern filing system.
• Ensure the coordination of stores functions
  including periodic inventory counts and management.
• Coordinate the preparation and implementation
  of Administration budget
• Facilities establishment and management
  including plans and layout.
• Management of vendors and landlords
  agreements and contracts and properties of the Authority’s as well as liaising
  with the legal office.
• Oversee fleet/logistics management including
  daily transport scheduling.
• Work closely with different stakeholders,
  like suppliers, utility providers and project good image of the Authority
  therein.
• Work in liaison with the security function to
  manage all security issues.
• Perform any other duties that may be assigned
  from time to time.

• The ideal candidate should preferably hold an
  Honours Bachelor’s degree in Commerce, Finance, Public Administration and
  Management, Business Administration or a related field. Possession of a Master’s
  Degree in any of the above fields will be an added advantage.
• Full Professional qualifications ACCA, CPA,
  CA, CIMA or CFC; and full membership of Institute of Certified Public
  Accountants of Uganda is a requirement.
• At least ten years of work experience in
  Finance and Administration / Accounting/ Audit in a reputable public,
  commercial, private organisation at least five (5) of these should be at
  senior level.
• Broad working knowledge of relevant laws that
  govern public finances.
• Proven experience in using computerised
  financial accounting packages.
• Computer literacy including experience in use
  of Microsoft Office Word, Excel and Outlook.
• Strong leadership and managerial skills.
• Excellent analytical and problem solving skills
  with attention to detail.
• Proven ability to work within tight schedules
  and to multitask/fast-track appropriately.
• High level of integrity and honesty.
• Excellent communication and presentation
  skills.

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