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Fresher United Nations UN Jobs – Information Management Officer at Regional Service Centre Entebbe (RSCE)

Organization: United Nations Regional Service Centre Entebbe
(RSCE)
Duty Station: Entebbe, Uganda
Grade: NOB
Job Opening Number: 16-DOC-RSCE-55977-J-ENTEBBE (M)
Reports to: Deputy Chief of the RSCE
About RSCE:
The
Regional Service Centre Steering Committee is the decision-making body for
RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The
Regional Service Centre, as approved by the Member States, is owned, managed
and staffed by the regional missions it serves. This framework reinforces the
existing missions’ chain of command structures and lines of authority in a
manner that does not create an additional layer between Headquarters and the
regional missions. It also ensures that staffing for RSC.
       
Key Duties and Responsibilities: Within delegated authority, the Information
Management Officer will be responsible for the following duties: 
  • Provides electronic record keeping support
    and advice to records-creating offices by advising on electronic record
    keeping system standards and compliance; oversees the digital records
    accessioning process; provides training in the use of metadata standards
    for the capture, maintenance and accessioning of digital archives; and
    manages system upgrades and migration for digital archives databases.  
  • Supervises and undertakes records accession
    and disposition functions, including records appraisal, by liaising with
    records-creating offices on the transfer and/or disposal of records and
    analyzing and evaluating records for evidential and informational value in
    support of records appraisal.  
  • The incumbent also supervises and undertakes
    archival processing activities by producing descriptive inventories;
    prepares mark-up of inventories for electronic dissemination; and monitors
    adherence to description, database and preservation standards.
  • Performs and supervises reference functions
    by advising internal and external users on holdings and accessibility and
    assisting in the administration of access and declassification activities.
  • Supports programme objectives through:
    preservation and servicing of records with continuing value in support of
    the Organization’s operational, informational, legal and audit needs;
    provides guidance to Secretariat and field mission offices on managing
    paper-based and electronic records.
  • Mentors and supervises National staff
    relating to functions cited above.
  • Performs any other related duties, as
    required.
Qualifications, Skills and Experience: 
  • The ideal candidate for the United Nations
    RSCE Information Management Officer career opportunity should hold a first-level
    university degree in archival, information science, information systems,
    social science or related field.
  • At least two years of progressively
    responsible experience in modern archives management, record keeping,
    library, information management or related area.
  • All candidates should possess computer / word
    processing skills
  • Language: English and French are the working
    language of the Organization. Fluency in oral and written English is
    required. Knowledge of another official United Nations language is an
    advantage.  
Personal Competencies:
  • Professionalism: Knowledge of library operations and
    electronic data management. Ability to apply conceptual, analytical, and
    evaluative skills and identify issues, formulate opinions and make
    conclusions and recommendations. Ability to develop sources for data
    collection. Ability to perform a broad range of administrative functions,
    e.g., work programme, database management, etc. Shows pride in work and in
    achievements; demonstrates professional competence; is conscientious and
    efficient in meeting commitments, observing deadlines and achieving
    results; is motivated by professional rather than personal concerns; shows
    persistence when faced with difficult problems or challenges; remains calm
    in stressful situations;
  • Communication: Speaks and writes clearly and
    effectively; listens to others, correctly interprets messages from others
    and responds appropriately; asks questions to clarify, and exhibits
    interest in having two-way communication; tailors language, tone, style
    and format to match audience; demonstrates openness in sharing information
    and keeping people informed.
  • Teamwork: 
    Works collaboratively with colleagues to achieve organizational
    goals; solicits input by genuinely valuing others’ ideas and expertise; is
    willing to learn from others; places team agenda before personal agenda;
    supports and acts in accordance with final group decision, even when such
    decisions may not entirely reflect own position.
NB: The United Nations does not charge a fee at any
stage of the recruitment process (Application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts.
How to Apply:  
All
applicants are strongly encouraged to apply online as soon as possible after
the job opening has been posted and well before the deadline stated in the job
opening. Online applications will be acknowledged where an email address has
been provided.
When
you apply for a job, you have to submit an application in the UN online
recruitment system. To apply, visit the United Nations Careers Portal, Click Here.  
For
more information on how to apply for a job using the online recruitment system,
go to Application Process. Candidates are requested to include a cover letter
in their applications.
If
you need help or have queries, please click on the ‘Contact Us’ button in your
INSPIRA account and follow the instructions.
Deadline: 19th February, 2016
For
more of the latest jobs, please visit http://www.theugandanjobline.com
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