Finance and Administration Manager Job Vacancy – Hivos

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Organization: Hivos
Duty Station: Kampala, Uganda
Reports to: Regional Finance Manager
About US:
Hivos
is an international development organization inspired by humanist values. Hivos
seeks to contribute to a free, fair and sustainable world, where women and men,
boys and girls have equal access to resources and opportunities for
development. Hivos works through two main domains; the Open Society which works
towards building open and democratic societies and a Green society that works
towards a sustainable society in which people can flourish without compromising
the planetary boundaries and the ability of future generations to meet their
own needs. Hivos develops context sensitive pro-active approaches; questioning
dominant practices, offering critical analysis and evidence, signaling
promising tends and bringing players together to co-create solutions. Social
innovation is Hivos’ co-business.
About Programme:
Hivos
is rolling out a new programme in Uganda dubbed: “Connecting voices of citizens
to protect and promote civic spaces and freedom of expression in Uganda.” The
programme seeks to strengthen the capacities of citizens, change agents and
civil society organizations to promote and protect civic spaces and accountable
governance. Through the various strategies that the programme will employ, it
will inspire change and open up dialogue between local Civil Society
Organizations (CSOs) change agents and political leaders that will facilitate
an enabling environment for freedom of expression, transparency and
accountability. This programme will support the efforts of the different groups
of people (journalists, bloggers, artistes, women, human rights defenders and
change agents) to promote greater regard for the rule of law as well as access
to justice and social services by the citizens.
Job Summary: The Finance and Administration Manager will
provide support the social accountability programme in Uganda.
Key Duties and Responsibilities: 
1. Grant Management and Financial
Reporting:
  • The incumbent will administer donor and
    grantee contracts in terms of ‘rights and obligations’ Hivos should comply
    with.
  • Operate remittance schedules and reporting
    cycles and prepare internal and external financial and programme
    statements.
  • Support the Programme Leaders with their
    internal and external reporting obligations.
  • Manage donor and implementing contracts; and
    manages the related cash flow and reporting schedules.
  • Administer and review the income statements
    of the programmes.
  • Regularly reviews and administers revenue and
    expenditure and income statements for partners and partner contracts
    assigned to Hivos, according to donor and Hivos regulations and
    procedures.
  • Assess budgets and financial statements of
    partners.
  • Improve accounting and reporting methods and
    capabilities of Hivos and partners.
  • Carry out monitoring and support visits to
    Hivos partners in the SA programme.
  • Ensure efficient financial monitoring and
    follow up of the programme
  • Manage the annual internal and external audit
    cycles of Hivos Uganda.
2. Securing and
maintaining project funding from institutional funders:
  • Work in liaison with the Programme
    Development Managers, Programme Officers and Programme Managers to
    identify and build relationships with donor agencies, and other
    organizations of strategic interest to Hivos.
  • Prepare financial aspects of Hivos proposals
    according to requirements & procedures and provides financial and
    administrative assistance to Programme teams.
  • Work closely with PDMs and Communication
    & Programme Teams to share information about programme portfolio,
    pipeline projections, specific programmes and projects.
  • Design and prepare budgets and financial
    aspects of Programme proposals.
  • Carry out financial reporting of the programme
    to the donor.
3. Policy and Strategy
Development: Significantly contribute to strategic planning for
Hivos including annual planning, financial budgeting cycle and end term review
(ETR).
Qualifications, Skills and Experience:  
  • The ideal candidate should hold a first
    degree in Business Administration or equivalent qualification;
  • The applicant should hold professional
    accounting qualifications i.e. CPA Final or ACCA (final);
  • A minimum of seven years of progressive
    experience in finance and administrative positions in social and/or
    commercial enterprises;
  • Excellent track record in developing and
    managing administrative and operational support systems including internal
    controls and external financial audits;
  • Working knowledge of ICT general computer
    skills.
  • Personal integrity.
  • Ability to communicate clearly and
    effectively.
  • Team worker.
  • Excellent organizational skills.
  • Demonstrable knowledge and experience working
    in Transparency and Accountability, Freedom of Expression and Women’s
    Rights sectors in Uganda or East Africa.
How to Apply:  
All
suitably qualified and interested candidates should send a cover letter and updated
CVs to eastafricainfo@hivos.org with the Subject as: Finance and Administration
Manager, Uganda.
Deadline: 29th February 2016
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