Field Coordinator Non-profit Jobs – World Vision International

Job Title:    Field Coordinator
Organisation: World Vision International
Reports to: Commodity Officer
Duty Station: Uganda
About WVU:
Vision Uganda is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
Job Summary: The Field Coordinator will support the Commodity
Officer in providing technical management supervision of the food aid
distribution activities at district level with a view to ensure quality food
programming, systems and procedures and accountability within the framework of
World Vision, donor standards and guidelines and the sphere standards.
Key Duties and Responsibilities: 
1. Food distribution
planning, mobilization and sensitization:
  • Participate in the initial mobilization and
    sensitization of district stakeholders about the project goal, objectives
    and targeting with the view to get their buy-in in the project.
  • Take lead in conducting sensitizations at
    Settlement level.
  • Work closely with the Commodity Officer, plan
    and implement the beneficiary sensitization in close collaboration with
    Assistant Settlement Commandants (OPM) and donor representatives.
  • Work in liaison with the Commodity Officer,
    prepare distribution plan and share with all the stakeholders including
    but not limited to URDMC, OPM, FMCs, WV – Logistics Officer and Warehouse
  • Ensure FMs share food logs with Food
    management Committees (FMC) for beneficiaries to view and raise any issues
    arising at least 3 days before the distribution day.
  • Work in liaison with the M&E Officer,
    ensure that complain cases are compiled, verified and forwarded to
    Commodity Officer for sharing with OPM and WFP.
  • Work closely with Assistant Settlement
    Commandants, ensure that all complaints relating to food distributions are
    addressed in a timely manner.
2. Food Distribution
  • Carry out distribution in compliance with WV
    and donor guidelines and standards.
  • Ensure commodity release from the warehouse
    is done using the approved documentation (approved food request note).
  • Ensure there is good coordination between
    warehouse and field teams during dispatch of food commodities.
  • Mentor and supervise FM to ensure that all
    commodities arriving at the FDP are properly accounted for and properly
  • Supervise FM and ensure that food commodities
    are stacked in an organized manner which facilitates easier counting and
  • Ensure all excess commodities received are
    returned to the warehouse using a Return to Store waybill.
  • Supervise FM to ensure that they are
    conducting random weighing of commodities being offloaded from the trucks
    to ascertain that they are of the correct weight as indicated in the
  • Supervise FM and ensure that they conduct
    caucus meeting with FMCs and local leaders to agree on roles and
    responsibilities during distribution.
  • Supervise FM and ensure that they conduct pre-distribution
    meeting to sensitize and inform beneficiaries about commodities in the
    food basket, ration sizes, nutrition and hygiene messages and any other
    issues to be communicated to them. Give beneficiaries an opportunity to
    ask question for clarification.
  • Supervise and advise the FMs in order to
    ensure that appropriate crowd control measures are in place at the
    distribution point at all times.
  • Supervise FM and ensure that all
    beneficiaries are processed to receive food.
  • Supervise and advice the FM in order to
    ensure that there is orderly lining, receiving food and sharing of food.
  • Supervise and ensure that FMs are conducting
    random weighing of rations received by beneficiaries to establish whether
    they are getting rightful rations.
3. Distribution Materials:
  • Ensure that all distribution kits are
    procured and distributed according to the no. of FDPs / FMs
  • An accurate record of all the distribution
    items is kept and reviewed
  • Work closely with the FM and LO ensure that
    the distribution materials are kept clean and in good usable condition.
4. Reporting:
  • Ensure FMs provide proper accountability of
    commodities distributed at the food distribution point.
  • Ensure that FM, prepare all necessary forms
    related to food distribution i.e. sign receipt waybill, fill in the truck
    inspection report, random weighing form, distribution center visit report,
    certificate of food receipt and distribution, loss damage reports, DDR etc
    within the agreed timeline.
  • Ensure FAIRO formats the food log and prints
    out the beneficiary distribution list prior to the distribution day and
    shares with the FMs. Verify the beneficiary distribution list to ensure
    that it tallies with the food log.
  • Keenly review all forms and reports including
    the beneficiary distribution list to ensure that they are completely
    filled and are accurate and approved by relevant staff.
  • Ensure FM file commodity forms and reports
    according to agreed filing format.
  • Generate at least one human interest story
    every quarter and submit to M&E /CO for review and onward submission
    to the donor.
5. Staff/FMC capacity
  • Develop and implement a staff (FM) and FMC
    capacity building plan on areas of commodity management, food distribution
    and monitoring.
  • Identify other training needs during the
    appraisal process and liaise with Commodity Manager and P&C to see how
    this could be undertaken.
  • General staff management – in relation to
    P&C issues affecting staff (FMs).
  • Ensure all FMs complete the LDR at the end of
    every month.
  • Work closely with CO and respective FMs,
    organize for elections and trainings of food management committees
6. Internal Audit and
review processes
  • Ensure that 100% audit recommendations are
  • Make a follow up on all internal reviews for
    quality food programming
  • Conduct spot checks and provide feedback to
    CO on emerging issues for beneficiaries satisfaction and compliancy to WV
    and donor standards
Qualifications, Skills and Experience: 
  • The ideal candidate for the World Vision
    Field Coordinator must hold a Bachelor Degree from a University in Social
    Sciences or Developmental Studies.
  • Broad working knowledge of warehousing,
    transport, shipping and practical freight forwarding.
  • Past experience preferable with a busy NGO or
    UN agency, in food commodities handling tracking and accounting.
  • Prior experience with WV CTS system and or UN
    WFP Compass system is an added advantage.
  • Working knowledge of major regulations
    pertaining to relief food commodities tracking accounting and reporting.
  • This position requires a person who is
    self-starter, who can accomplish the task with minimal or no supervision.
  • He/she should be able to manage a team of
    staff as well as cooperate with other units.
  • He/she must be keen on details and well
    organized individual.
NB: Only Ugandan Nationals are encouraged to apply.
How to Apply:
suitably qualified candidates are encouraged to apply online by visiting World
Vision International’s e-recruitment jobs portal at the web link below.
follow instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female
candidates are particularly encouraged to apply.
Deadline: 19th February, 2016
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