The Ugandan Jobline

• Participate in the initial mobilization and
  sensitization of district stakeholders about the project goal, objectives
  and targeting with the view to get their buy-in in the project.
• Take lead in conducting sensitizations at
  Settlement level.
• Work closely with the Commodity Officer, plan
  and implement the beneficiary sensitization in close collaboration with
  Assistant Settlement Commandants (OPM) and donor representatives.
• Work in liaison with the Commodity Officer,
  prepare distribution plan and share with all the stakeholders including
  but not limited to URDMC, OPM, FMCs, WV – Logistics Officer and Warehouse
  Supervisor.
• Ensure FMs share food logs with Food
  management Committees (FMC) for beneficiaries to view and raise any issues
  arising at least 3 days before the distribution day.
• Work in liaison with the M&E Officer,
  ensure that complain cases are compiled, verified and forwarded to
  Commodity Officer for sharing with OPM and WFP.
• Work closely with Assistant Settlement
  Commandants, ensure that all complaints relating to food distributions are
  addressed in a timely manner.

• Carry out distribution in compliance with WV
  and donor guidelines and standards.
• Ensure commodity release from the warehouse
  is done using the approved documentation (approved food request note).
• Ensure there is good coordination between
  warehouse and field teams during dispatch of food commodities.
• Mentor and supervise FM to ensure that all
  commodities arriving at the FDP are properly accounted for and properly
  documented.
• Supervise FM and ensure that food commodities
  are stacked in an organized manner which facilitates easier counting and
  distribution.
• Ensure all excess commodities received are
  returned to the warehouse using a Return to Store waybill.
• Supervise FM to ensure that they are
  conducting random weighing of commodities being offloaded from the trucks
  to ascertain that they are of the correct weight as indicated in the
  waybill.
• Supervise FM and ensure that they conduct
  caucus meeting with FMCs and local leaders to agree on roles and
  responsibilities during distribution.
• Supervise FM and ensure that they conduct pre-distribution
  meeting to sensitize and inform beneficiaries about commodities in the
  food basket, ration sizes, nutrition and hygiene messages and any other
  issues to be communicated to them. Give beneficiaries an opportunity to
  ask question for clarification.
• Supervise and advise the FMs in order to
  ensure that appropriate crowd control measures are in place at the
  distribution point at all times.
• Supervise FM and ensure that all
  beneficiaries are processed to receive food.
• Supervise and advice the FM in order to
  ensure that there is orderly lining, receiving food and sharing of food.
• Supervise and ensure that FMs are conducting
  random weighing of rations received by beneficiaries to establish whether
  they are getting rightful rations.

• Ensure that all distribution kits are
  procured and distributed according to the no. of FDPs / FMs
• An accurate record of all the distribution
  items is kept and reviewed
• Work closely with the FM and LO ensure that
  the distribution materials are kept clean and in good usable condition.

• Ensure FMs provide proper accountability of
  commodities distributed at the food distribution point.
• Ensure that FM, prepare all necessary forms
  related to food distribution i.e. sign receipt waybill, fill in the truck
  inspection report, random weighing form, distribution center visit report,
  certificate of food receipt and distribution, loss damage reports, DDR etc
  within the agreed timeline.
• Ensure FAIRO formats the food log and prints
  out the beneficiary distribution list prior to the distribution day and
  shares with the FMs. Verify the beneficiary distribution list to ensure
  that it tallies with the food log.
• Keenly review all forms and reports including
  the beneficiary distribution list to ensure that they are completely
  filled and are accurate and approved by relevant staff.
• Ensure FM file commodity forms and reports
  according to agreed filing format.
• Generate at least one human interest story
  every quarter and submit to M&E /CO for review and onward submission
  to the donor.

• Develop and implement a staff (FM) and FMC
  capacity building plan on areas of commodity management, food distribution
  and monitoring.
• Identify other training needs during the
  appraisal process and liaise with Commodity Manager and P&C to see how
  this could be undertaken.
• General staff management – in relation to
  P&C issues affecting staff (FMs).
• Ensure all FMs complete the LDR at the end of
  every month.
• Work closely with CO and respective FMs,
  organize for elections and trainings of food management committees

• Ensure that 100% audit recommendations are
  implemented
• Make a follow up on all internal reviews for
  quality food programming
• Conduct spot checks and provide feedback to
  CO on emerging issues for beneficiaries satisfaction and compliancy to WV
  and donor standards

• The ideal candidate for the World Vision
  Field Coordinator must hold a Bachelor Degree from a University in Social
  Sciences or Developmental Studies.
• Broad working knowledge of warehousing,
  transport, shipping and practical freight forwarding.
• Past experience preferable with a busy NGO or
  UN agency, in food commodities handling tracking and accounting.
• Prior experience with WV CTS system and or UN
  WFP Compass system is an added advantage.
• Working knowledge of major regulations
  pertaining to relief food commodities tracking accounting and reporting.
• This position requires a person who is
  self-starter, who can accomplish the task with minimal or no supervision.
• He/she should be able to manage a team of
  staff as well as cooperate with other units.
• He/she must be keen on details and well
  organized individual.

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