Entry Level Administrative Assistant Jobs – Bridge International Academies

Job Title:        Administrative Assistant
Organization: Bridge International Academies
Duty Station: Kampala, Uganda
About US:
Bridge
International Academies is the world’s largest and fastest-growing chain of
primary and pre-primary schools with more than 400 academies and 120,000 pupils
in Kenya and Uganda. We democratize the right to succeed by giving families
living in poverty access to the high-quality education that will allow their
children to live a very different life. We leverage experts, data, and
technology in order to standardize and scale every aspect of quality education
delivery, from how and where academies are built to how teachers are selected
and trained, and how lessons are delivered and monitored for improvement. We
are vertically-integrated, tech-enabled, and on our way to profitability.
Bridge expects to continue rapid expansion in East Africa, and will be launching
operations in Nigeria in September 2015, with India to follow in 2016.
Job Summary: The Administrative Assistant carries out a wide
range of administrative and office support activities for the department,
managers and other staff to facilitate the efficient operation of the
organization. This position requires an individual who possesses excellent
organizational skills and the disposition to work well with other department
members.
Key Duties and Responsibilities: 
  • Create and modify documents using Microsoft
    Office
  • Organize and coordinate meetings,
    conferences, travel arrangements
  • Communicate verbally and in writing to answer
    inquiries and provide information
  • Work closely with internal and external
    contacts
  • The incumbent maintains documents, office files
    and records for the purpose of providing up-to-date reference and audit
    trail for
  • Ensure compliance with regulations.
  • Coordinate the flow of information both
    internally and externally
  • Maintain schedules and calendars
  • Update and maintain office supply inventories
  • Setup workstation and office orientation for
    new employees
  • Perform any other duties as assigned
Qualifications, Skills and Experience: 
  • The ideal candidate for the Administrative
    Assistant career opportunity should hold a diploma or higher in Business
    administration or social sciences.
  • A minimum of two years’ experience handling
    administrative duties
  • Good written and verbal communication skills
  • Good planning and organizational skills
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information
    monitoring
  • Keen attention to detail and accuracy
  • Flexibility
  • Customer service orientation
  • Good teamwork
  • Computer literacy i.e. Proficiency in Ms
    Office
  • Fluency in both English and Swahili, written
    and spoken
  • Proven ability to multi task
  • Good judgment in trouble shooting, problem
    solving, awareness of own limitations, strong inter-personal skills and
    internal motivation essential
  • Working knowledge of principles and practices
    of basic office management
Personal Competencies:
  • A detailed doer – You have a track record of getting
    things done. You’re organized and responsive.  You take ownership of every idea you
    touch and execute it to a fine level of detail, setting targets, engaging
    others, and doing whatever it takes to get the job done.  You can multi-task dozens of such
    projects at once and never lose sight of the details.  Likely, you have some experience in a
    start-up or other rapid-growth company.
  • A networking mastermind – You excel at meeting new people and
    turning them into advocates.  You
    communicate in a clear, conscientious, and effective way in both written
    and oral speech.  You can influence
    strangers in the course of a single conversation.  Allies and colleagues will go to bat for
    your ideas.
  • A creative problem-solver – Growing any business from scratch
    comes with massive and constant challenges.  On top of that, Bridge works in
    volatile, low-resource communities and runs on fees averaging just $6 a
    month per pupil.  You need to be
    flexible and ready to get everything done effectively, quickly, and
    affordably with the materials at hand. 
    Every dollar you spend is a dollar our customers, who live on less
    than $2 a day, will have to pay for.
  • A customer advocate – Our customers – these families
    living on less than $2 a day per person – never leave your mind.  You know them, get them, have shared a
    meal with them (or would be happy to in the future).  You would never shrink back from shaking
    a parent’s hand or picking up a crying child, no matter what the person
    was wearing or looked like.  Every
    decision you make considers their customer benefit, experience, and value.
  • A life-long learner – You believe you can always do
    better.  You welcome constructive
    criticism and provide it freely to others. 
    You know you only get better tomorrow when others point out where
    you’ve missed things or failed today.
How to Apply:
All
suitably qualified candidates who wish to apply for this vacancy are encouraged
to send their updated CVs and cover letters online at the web link below.

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more of the latest jobs, please visit http://www.theugandanjobline.com
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