The Ugandan Jobline

• Develops and administers various administrative
  plans and procedures
• Perform and supervise general office
  activities.
• Support Area Managers and Field Administrators
  in ensuring administrative compliance with DRC and donor requirements in
  the field offices.
• Maintain and safeguard DRC records. Develop
  and manage a logical file system for DRC’s contracts, with a database
  containing the essential information for DRC service providers and
  consultants towards an effective internal management and administration.
• Manage the preparation, analysis,
  negotiation, review and timely renewal of rental agreements and service
  contracts e.g. security provision, office consumables and supplies,
  fumigation in the Kampala and field offices.
• Work closely with local institutions,
  authorities and ministries in all matters related to administration and
  relevant to DRC operations in the country.
• Responsible for proper functioning of all
  offices and residences, and equipment and ensure that insurance for the
  premises and equipment is updated at all times.
• Responsible for management of an effective
  central mailing system in all Country Offices
• Manage the preparation and updating of briefing
  packages, work spaces and accessories handouts for new staff in
  coordination with human resources, logistics and finance departments.
  These include but not limit to desks, computers, internet kits, mobile
  & sat phones, business & ID cards, stationery and uniforms.
• Coordinate and liaise with DRC lawyers,
  agents and respective authorities on legal issues related to contractors,
  consultants and advise programme and sector managers on sound admin
  management and local laws and their execution modalities.
• Provide support / assistance to visitors and
  staff travelling to/within Uganda with visas and travel arrangements.

• Plans, organizes and controls all activities
  of the Human Resource department. Participates in developing department
  goals, objectives and systems.
• Develops, recommends and implements personnel
  policies and procedures; prepares and maintains handbook on human resource
  policies and procedures.
• Ensure professional, prompt and smooth
  conduct of the national and international staff in the country operations.
  Ensure the DRC Code of Conduct is upheld by staff in all offices.
• Evaluates reports, decisions and results of
  department in relation to established goals and objectives. Recommends new
  approaches, policies and procedures to effect continual improvements in
  efficiency of department and services performed.
• Ensure equal treatment of all personnel and
  gender balance, and fulfillment of ToR competence requirements.
  Accordingly, monitor staff competences and propose for appropriate actions
  to the management.
• Support Managers in recruitment process, this
  job advertising, short listing, interviewing and recruitment of candidates
  for DRC positions countrywide.
• Manage the staff orientation for new
  employees, monitors career-pathing and country development plan, employee
  relations counseling, outplacement counseling and exit interviewing.
• Work closely with relevant government
  authorities in relation to visas, registration certificates, memorandums,
  work permits, through personal meetings and correspondence, and drafting
  and management of required documentation.
• Work closely with the Country Director, Head
  of Finance Administration and DRC lawyer, prepare draft notices, warnings,
  suspensions, terminations and promotions of staff for the signature of the
  CD.
• Manage staff contracts and personnel files
  for both national and international staff.
• Ensure good performance management is upheld
  in DRC Uganda this includes follow up on annual appraisal, probation and
  annual objective setting on a timely basis.
• Responsible for implementing and managing
  appropriate insurance cover for all staff.
• Manage DRC human resources database and
  filing system and ensure their backup is updated.
• Manage staff time registration and leave
  tracking for national and expat staff.

• The ideal candidate for the Danish Refugee
  Council (DRC) Country HR and Administration Coordinator career opportunity
  should hold a Bachelor’s Degree in Human Resources Management, Business
  Administration
• A minimum of five years’ experience in Human
  Resource and Administration in INGOs.
• Broad working knowledge of human resources
  concepts, practices, policies, and procedures.
• Good working knowledge of office procedures
  and office management.
• Proven ability to show flexibility in
  response to change and accommodate new methods and procedures.
• Able to maintain confidentiality.
• Excellent analytical and conceptual skills.
• Proven management Skills.
• Good reporting skills.
• Proven commitment to human resources
  practices.
• Working knowledge of working in challenging
  environments.
• Demonstrated ability to manage large varied
  workloads and deal constructively with stress and periods with long hours.
• Proven ability to prioritize tasks, meet
  deadlines and work with limited supervision
• Proactive, stable and robust character and a
  good team player.
• Excellent communication skills, calm and a
  good sense of humour.
• Excellent interpersonal skills and
  demonstrated ability to establish effective working relations at all levels. 
• Fluent in written and spoken English.

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