The Ugandan Jobline

• Actively participate in drawing of periodic
  work plans/budgets-in relation to the set targets
• Account for all the project field funds and
  ensure proper utilization of project assets and equipment
• Develop monthly schedules to allocate use of
  vehicles Supervise the drivers
• Offer support in the management of project
  resources such as human resources, finances, vehicles among others
• Prepare and submit financial reports on a
  monthly, quarterly and annual basis
• Assist with all aspects of administrative
  management, directory maintenance, logistics, equipment inventory and
  storage
• In charge of managing inventory of assets and
  supplies, monitoring critical level of stocks, sourcing for suppliers and submitting
  invoice
• Coordinating between departments and
  operating units in resolving day-to-day administrative and operational
  problems
• In charge of preparing meeting minutes,
  meeting notes and internal support materials.
• Assigns jobs and duties to office assistant
  as required.
• Schedules appointments and meetings with the district
  and other stakeholders
• Manages staff Leave schedules
• Assists in the preparation of activity
  budgets and expenses
• Perform any other duties as reasonably
  assigned by the Project Administrator.

• The applicant for the Infectious Diseases
  Institute (IDI) Finance and Administrative Assistant career opportunity should
  preferably hold a Bachelor’s degree in a finance related field
• At least two years relevant work experience
• Basic accounting and book keeping skills
• Good secretarial skills, including advanced
  abilities in word-processing, spreadsheets, filing, and general computer
  use; knowledge of MS Excel, Word and other common software programs is
  essential
• Excellent communication and interpersonal
  skills; strong writing skills are essential
• Demonstrated ability to perform typing/word
  processing duties; knowledge of written communication formats and
  composition of such communications is crucial
• Working knowledge of general office practices
  and procedures particularly in filing, gathering and compiling information
• The applicant should have the ability to
  consistently do multiple requests in a timely fashion; ability to be
  creative in finding solutions to challenges
• Proven ability to work independently and with
  minimal supervision
• Fluency of the local languages within the
  supported districts is desirable.

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