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USAID Learning Project Vacancy – Human Resources Officer at QED Group, LLC
Job Title: Human Resources Officer
Organization: QED Group, LLC
Project: USAID/Uganda
Monitoring, Evaluation and Learning Project
Monitoring, Evaluation and Learning Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: Director of
Finance and Administration
Finance and Administration
About QED:
The QED Group,
LLC is a full-service international development firm that provides practical
solutions to social problems through sound analysis, proven management
techniques, and creative implementation. We focus our efforts on two core
practice areas: Monitoring & Evaluation and Knowledge Management. We work
with U.S. agencies and overseas governments, international donors,
private-sector clients, and PVOs/NGOs in more than 80 countries around the
world. Key clients include USAID, the U.S. Department of State, the Centers for
Disease Control and Prevention, the U.S. Department of Agriculture, and the
U.S. Trade and Development Agency.
LLC is a full-service international development firm that provides practical
solutions to social problems through sound analysis, proven management
techniques, and creative implementation. We focus our efforts on two core
practice areas: Monitoring & Evaluation and Knowledge Management. We work
with U.S. agencies and overseas governments, international donors,
private-sector clients, and PVOs/NGOs in more than 80 countries around the
world. Key clients include USAID, the U.S. Department of State, the Centers for
Disease Control and Prevention, the U.S. Department of Agriculture, and the
U.S. Trade and Development Agency.
About USAID Project:
The
USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is
the five-year organizational program support vehicle through which USAID/Uganda
will pursue realizing its development objectives within the complicated and
shifting Ugandan development context.
The purpose of the Learning Contract is to provide monitoring,
evaluation and learning support services and build capacity of USAID/Uganda to
implement USAID’s Collaborating, Learning, and Adapting methodology to
strengthen the implementation of USAID/Uganda’s Country Development Cooperation
Strategy and enhance USAID’s organizational effectiveness.
USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is
the five-year organizational program support vehicle through which USAID/Uganda
will pursue realizing its development objectives within the complicated and
shifting Ugandan development context.
The purpose of the Learning Contract is to provide monitoring,
evaluation and learning support services and build capacity of USAID/Uganda to
implement USAID’s Collaborating, Learning, and Adapting methodology to
strengthen the implementation of USAID/Uganda’s Country Development Cooperation
Strategy and enhance USAID’s organizational effectiveness.
Job Summary: The Human Resources Officer will be responsible for
the day-to-day management of QED’s Uganda HR activities. The incumbent supports
the Director of Finance and Administration to implement effective and efficient
HR controls within the context of the country strategy as well as the QED home
office HR team objectives. The HR Officer will provide support to the DFA in
the areas of performance management, staff training, promoting and
understanding QED and Ugandan HR policies and guidelines, advising the home
office and DFA of possible changes to HR policies, recruitment and orientation
of staff.
the day-to-day management of QED’s Uganda HR activities. The incumbent supports
the Director of Finance and Administration to implement effective and efficient
HR controls within the context of the country strategy as well as the QED home
office HR team objectives. The HR Officer will provide support to the DFA in
the areas of performance management, staff training, promoting and
understanding QED and Ugandan HR policies and guidelines, advising the home
office and DFA of possible changes to HR policies, recruitment and orientation
of staff.
Key Duties and Responsibilities:
·
Develop an HR manual for the QED Kampala office
under the supervision of the DFAC and QED Home Office HR.
Develop an HR manual for the QED Kampala office
under the supervision of the DFAC and QED Home Office HR.
·
Develop and implement a performance evaluation
system in line with QED rules and regulations in close conjunction with the
DFAC and COP.
Develop and implement a performance evaluation
system in line with QED rules and regulations in close conjunction with the
DFAC and COP.
·
Ensure staff appraisals are completed every 6
months.
Ensure staff appraisals are completed every 6
months.
·
Ensure a system of exit interviews is in place for
departing staff.
Ensure a system of exit interviews is in place for
departing staff.
·
Develop a roster of locally available consultants
for various technical areas.
Develop a roster of locally available consultants
for various technical areas.
·
Regular review the organization structure at QED
Kampala and recommend improvements.
Regular review the organization structure at QED
Kampala and recommend improvements.
·
Support active recruitment of staff and consultants through
advertisements, head hunting, using networks.
Support active recruitment of staff and consultants through
advertisements, head hunting, using networks.
·
The incumbent will negotiate salaries and consultant
rates in line with USAID and QED rules and regulations.
The incumbent will negotiate salaries and consultant
rates in line with USAID and QED rules and regulations.
·
Prepare rate approvals for consultants and staff for
submission to USAID.
Prepare rate approvals for consultants and staff for
submission to USAID.
·
Address staff issues raised to the COP and DFA.
Address staff issues raised to the COP and DFA.
·
Draft and execute employment agreements as needed.
Draft and execute employment agreements as needed.
·
Prepare staff and consultant orientation plan and
provide it to new and existing staff and consultants.
Prepare staff and consultant orientation plan and
provide it to new and existing staff and consultants.
·
Identify and follow up on staff training needs.
Identify and follow up on staff training needs.
·
Work in liaison with DFA to maintain and implement
the HR manual.
Work in liaison with DFA to maintain and implement
the HR manual.
·
Ensure local labor laws are abided by
Ensure local labor laws are abided by
·
Assist DFA with employment agreement reviews,
recruitment and employee salary verifications and validations.
Assist DFA with employment agreement reviews,
recruitment and employee salary verifications and validations.
·
Manage HR filing processes and ensure all HR files
are complete
Manage HR filing processes and ensure all HR files
are complete
·
Manage in coordination with DFA closeout when
project ends.
Manage in coordination with DFA closeout when
project ends.
·
Other HR related ad-hoc tasks assigned by DFA.
Other HR related ad-hoc tasks assigned by DFA.
·
Perform any other lawful duties that may be
assigned.
Perform any other lawful duties that may be
assigned.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the USAID QED Group Human
Resources Officer vacancy should hold a Degree in HR, Management or a related
field
The ideal candidate for the USAID QED Group Human
Resources Officer vacancy should hold a Degree in HR, Management or a related
field
·
A minimum of five years demonstrable experience
managing HR for donor funded projects.
A minimum of five years demonstrable experience
managing HR for donor funded projects.
·
Excellent communication skills.
Excellent communication skills.
·
Computer literacy i.e. working knowledge of MS Excel
and Word.
Computer literacy i.e. working knowledge of MS Excel
and Word.
·
Prior USAID experience and basic knowledge of FARs
and AIDARs is highly desirable.
Prior USAID experience and basic knowledge of FARs
and AIDARs is highly desirable.
·
Demonstrated ability to work closely with a variety
of project stakeholders including local senior and support staff, USAID
personnel, Home Office staff, consultants, vendors and subcontractors to work
collaboratively to solve administrative and operational problems as they arise.
Demonstrated ability to work closely with a variety
of project stakeholders including local senior and support staff, USAID
personnel, Home Office staff, consultants, vendors and subcontractors to work
collaboratively to solve administrative and operational problems as they arise.
·
Proven ability to independently plan and execute
complex tasks while addressing daily management demands.
Proven ability to independently plan and execute
complex tasks while addressing daily management demands.
·
Excellent interpersonal and computer skills are
required.
Excellent interpersonal and computer skills are
required.
How to Apply:
All suitably
qualified and interested Candidates who meet the above criteria should send
their CV, Cover letter and Bio Data Form, download here,
expressing interest to qed.recruitment.me.specialist@gmail.com with the subject
line as “ATTN: Human Resources Officer.”
qualified and interested Candidates who meet the above criteria should send
their CV, Cover letter and Bio Data Form, download here,
expressing interest to qed.recruitment.me.specialist@gmail.com with the subject
line as “ATTN: Human Resources Officer.”
Deadline: Friday, 15th January, 2016 by
5:00 pm
5:00 pm
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