United Nations UN Jobs – Programme Associate (Programme Support & Compliance) at World Food Programme (WFP)

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Organization: World Food
Programme (WFP)
Duty
Station:  Kampala, Uganda
Reports
to: Head of Programme
Position
Grade: GS6
Reference
Number: 16-0020252
About
US:
The World
Food Programme (WFP) is the United Nations frontline agency against world
hunger. It is the largest and longest serving humanitarian agency in Uganda.
Currently WFP focuses on three priority areas namely: Emergency Humanitarian
Action (EHA); Food & Nutrition Security (FNS); and Agriculture & Market
Support (AMS). WFP has operations in various parts of the Country.
Job
Summary: The Programme Associate (Programme Support & Compliance) will
support the UN World Food Programme (WFP) in the management of partnership
agreements, partnership accountability and reporting, and budgeting for the Programme
Unit in the Uganda Country Office
Key
Duties and Responsibilities: 
·        
Provide support to the Head of Programme for
oversight of Field Level Agreements (FLA) management, including coordination of
proposal reviews, FLA mid-term and annual reviews, monthly reporting, and
overall documentation of performance.
·        
Actively facilitate and support partnership
processes such as identification of cooperating partners, preparation and
periodic review of Field Level Agreements (FLAs) with partners, following up
implementation issues reported by partner and ensuring action is taken and
participating in coordination meetings.
·        
Manage the monthly partner reporting process,
including the reconciliation of accounts, the tracking of overall expenditure,
and in collaboration with the relevant sub-unit, follow-up on programme or
budget accountability issues.  Maintain
an auditable system of documentation for this monthly reporting.
·        
Work closely with the Programme and Finance units,
coordinate the process of annual programme spot checks for contracted
partners.  Lead ad-hoc spot checks as
required by the Head of Finance or the Head of Programme.
·        
Coordinate the quarterly operational budget
planning (ODOC management) with relevant programme sub-units and provide
updates as required to WFP management.
·        
Work in liaison with the Resource Management Unit
(RMU), support WFP management for donor engagement and reporting, including
with the provision of expenditure and activity performance reports
·        
Assist the Head of Programme for coordination of
non-food procurement within the Programme unit, including quarterly procurement
plans, monthly cash-based transfer procurement, etc.. 
·        
Keenly review and provide advice on FLA management
procedures and monitor their consistent and correct application and support
their implementation.
·        
Provide support in programme implementation and
monitoring through undertaking monitoring missions to sub-offices, reviewing
reports from partners and sub-offices to identify and follow up issues of
concern and provide regular updates to Head of the subunit on status of
activities in the sub-offices.
·        
Maintain records on programme activities, from
formulation stage through completion, by extracting relevant information from
reports, project committees, budget records and other documentation; make
information available for country briefs, country profiles, and other related
purposes; ensure project cycle deadlines are met;
·        
Ensure timely and accurate submission of monthly
reports on general food and cash distributions, supplementary feeding and
livelihood activities in the refugee programme areas by sub-offices and
cooperating partners.
·        
Actively monitor, update and track data related to
project issues, commodity pipelines and financial allotment status reports,
informing the relevant divisions accordingly; ensure accuracy of data related
to the above;
·        
Undertake negotiations for and prepare project
documents with government ministries and other participating agencies;
·        
Carry out advocacy and information related tasks for
project/programme activities such as making interventions and presentations in
meetings, workshops, seminars, missions, etc.;
·        
Organize project planning missions, meetings and
briefing sessions to identify and analyze problems and recommend project;
·        
Assess project performance including utilization
of resources and achievement of planned targets;
·        
Keenly analyze and prepare projections for food
commodities and non-food items to ensure timely call forward and/or local
procurement;
·        
Prepare status and progress reports by providing
information and background material for use in discussions and briefing
sessions;
·        
Perform any other related duties as required
Qualifications,
Skills and Experience: 
·        
The applicants for the United Nations World
Food Programme (WFP) Programme Associate (Programme Support & Compliance)
vacancy should preferably hold University degrees in Development Studies,
Social sciences, Accounting, Auditing or any other related field attained from
a recognized institution;
·        
A minimum of five years of progressively
responsible experience focused on programme management, budgeting and
compliance or any other related field gained from reputable organizations;
·        
Prior experience in a programme compliance,
budget, or audit function is required;
·        
Proficiency in both oral and written English is
essential;
·        
Computer literacy i.e. working knowledge and
experience using MS Office applications.
·        
Language: Proficiency
in both oral and written English is essential
How
to Apply:
All
candidates who desire to join the United Nations World Food Programme to submit
their applications online, Click Here -> Go to Job Reference Reference: 16-0020252 -> Apply (If you already have an updated CV else go to step 1 if you don’t have one)
Step
1: Register and create your online CV – Click Here
Step
2: Click on “Description” to read the position requirements and “Apply”
to submit your application.
NB:
You must complete Step 1 and 2 in order for your application to be considered
for this vacancy.
Deadline:
28th January 2016

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