Job Title: Senior Administrative Assistant
Organization: United
Nations Children’s Fund (UNICEF)
Nations Children’s Fund (UNICEF)
Duty
Station: Mbarara, Uganda
Station: Mbarara, Uganda
Reports
to: Chief of Operations/Operation Manager
to: Chief of Operations/Operation Manager
Vacancy
Number: VN/PBR/2016/02
Number: VN/PBR/2016/02
Grade: GS 7
About
US:
US:
The United
Nations Children’s Fund (UNICEF) is mandated by the UN general assembly to
advocate for the protection of children’s rights, to help meet their basic
needs and expand their opportunities to reach their full potential. Together
with our partners, we work in 190 countries and territories to translate that
commitment into practical action, focusing special effort on reaching the most
vulnerable and excluded children, to the benefit of all children, everywhere.
Nations Children’s Fund (UNICEF) is mandated by the UN general assembly to
advocate for the protection of children’s rights, to help meet their basic
needs and expand their opportunities to reach their full potential. Together
with our partners, we work in 190 countries and territories to translate that
commitment into practical action, focusing special effort on reaching the most
vulnerable and excluded children, to the benefit of all children, everywhere.
Job
Summary: The Senior Administrative Assistant will provide administrative
management support services to a UNICEF country or sub-country office through
ensuring efficient and cost effective administrative support services,
providing guidance to administrative staff as well and supporting staff in
office administrative assignments. The incumbent also ensures the office’s
administrative operations and services are in compliance with the
organization’s administrative policy, procedures, rules and regulations
Summary: The Senior Administrative Assistant will provide administrative
management support services to a UNICEF country or sub-country office through
ensuring efficient and cost effective administrative support services,
providing guidance to administrative staff as well and supporting staff in
office administrative assignments. The incumbent also ensures the office’s
administrative operations and services are in compliance with the
organization’s administrative policy, procedures, rules and regulations
Key
Duties and Responsibilities:
Duties and Responsibilities:
·
Provide appropriate and consistent interpretation
and application of administrative policy and procedures to ensure timely
implementation to support operations at the country or sub-country levels.
Provide appropriate and consistent interpretation
and application of administrative policy and procedures to ensure timely
implementation to support operations at the country or sub-country levels.
·
In charge of budget preparation and implementation
and ensure properly administration in the area of administrative management and
services.
In charge of budget preparation and implementation
and ensure properly administration in the area of administrative management and
services.
·
In charge of property management of administrative
supplies, office equipment, vehicles and other properties.
In charge of property management of administrative
supplies, office equipment, vehicles and other properties.
·
Responsible for managing the operations of
delivery of administrative support services to ensure timely and effective provision, and security
arrangements are well established for enhanced safety and security.
Responsible for managing the operations of
delivery of administrative support services to ensure timely and effective provision, and security
arrangements are well established for enhanced safety and security.
·
Manage all administrative transactions and
arrangements of contracts satisfy the requirements as stipulated to ensure
compliance with the applicable policies, procedures, rules and regulations.
Manage all administrative transactions and
arrangements of contracts satisfy the requirements as stipulated to ensure
compliance with the applicable policies, procedures, rules and regulations.
·
Ensure that staff capacity is enhanced through
active staff learning/development programmes in the area of administrative
support and services.
Ensure that staff capacity is enhanced through
active staff learning/development programmes in the area of administrative
support and services.
·
Build and strengthen effective working relations
with other agencies, local authorities and implementing partners.
Build and strengthen effective working relations
with other agencies, local authorities and implementing partners.
·
Perform any other assigned administrative support
responsibilities and services.
Perform any other assigned administrative support
responsibilities and services.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The ideal candidate for the United Nations UNICEF
Senior Administrative Assistant should have completed Secondary School.
Applicants with University level courses in administration, finance or any
other related field of discipline relevant to the job have an added advantage.
The ideal candidate for the United Nations UNICEF
Senior Administrative Assistant should have completed Secondary School.
Applicants with University level courses in administration, finance or any
other related field of discipline relevant to the job have an added advantage.
·
A minimum of seven years of relevant professional
work experience with both national and international work experience in office
management, administration, finance, accounting, ICT, human resources, supply
or any other relevant function.
A minimum of seven years of relevant professional
work experience with both national and international work experience in office
management, administration, finance, accounting, ICT, human resources, supply
or any other relevant function.
·
Work experience in emergency duty station is
desired
Work experience in emergency duty station is
desired
Personal
Competencies:
Competencies:
·
Core
Values (Required): Commitment; Diversity and Inclusion; Integrity
Core
Values (Required): Commitment; Diversity and Inclusion; Integrity
·
Core
Competencies (Required): Communication; Drive for Result; Working with
People
Core
Competencies (Required): Communication; Drive for Result; Working with
People
·
Functional
Competencies (Required): Analyzing; Learning and Researching; Planning and
Organizing; Following instructions and Procedures
Functional
Competencies (Required): Analyzing; Learning and Researching; Planning and
Organizing; Following instructions and Procedures
NB:
UNICEF is committed to gender equality in its mandate and its staff; qualified
female candidates are strongly encouraged to apply. UNICEF is a smoke free
environment. All candidates who had previously applied need not apply again.
UNICEF is committed to gender equality in its mandate and its staff; qualified
female candidates are strongly encouraged to apply. UNICEF is a smoke free
environment. All candidates who had previously applied need not apply again.
How
to Apply:
to Apply:
All suitably
qualified and interested Ugandan Nationals who wish to join the United Nations
UNICEF must send their applications accompanied by an updated CV and P11 form, download here, as well
as two of the most recent performance evaluation report.
qualified and interested Ugandan Nationals who wish to join the United Nations
UNICEF must send their applications accompanied by an updated CV and P11 form, download here, as well
as two of the most recent performance evaluation report.
The Email
applications should be sent in this format to name your file attachments:
Firstname_Lastname followed by document e.g. Gold_MukasaP11 or Gold_MukasaCV or
Gold_MukasaApplication.
applications should be sent in this format to name your file attachments:
Firstname_Lastname followed by document e.g. Gold_MukasaP11 or Gold_MukasaCV or
Gold_MukasaApplication.
The
applications should be addressed to:
applications should be addressed to:
Human
Resource Manager,
Resource Manager,
UNICEF
Kampala, Uganda,
Kampala, Uganda,
Plot 9,
George Street,
George Street,
P.O. Box
7047, Kampala Uganda
7047, Kampala Uganda
Email
to: [email protected]
to: [email protected]
Deadline:
28th January, 2016
28th January, 2016
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