Resource Mobilisation Officer Jobs – Uganda Local Governments’ Association (ULGA)

Organization: Uganda Local
Governments’ Association (ULGA)
Duty Station: Kampala, Uganda
Reports to: Manager
Membership Services
About US:
The Uganda
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Job Summary: The Resource
Mobilisation Officer will coordinate, monitor project implementation and
provide technical support to staff and members in resource mobilisation and
management of grants in line with donor guidelines and ULGA Policies
Key Duties and Responsibilities:  
Monitor and Report on progress of implementation of projects against agreed
work plans and budgets:
Prepare periodic project budget variance reports for
management decision making
Reconcile information in the ULGA systems on project
expenditures and incomes
Visit members at National level and field level to
review progress of implementation against agreed work plans
The incumbent will develop financial expenditure
tracking tools and share them with staff and members
Translate project budgets into ULGA budgets formats
for all successful project proposals
Periodically Update project budgets for activity
revisions, additional funding received and communicate the budget revisions to
the project coordinators and members
Provide leadership in resource mobilisation and advise management on management
of the resources:
Provide direction and guidance to staff in
developing proposals and budgets that are realistic and meets all key donor
Interpret, train and coach staff and members in
understanding major donor funding guidelines
Actively contribute towards the development of
policies and financial management systems relevant to management of donor funds
Avail relevant financial information and support the
procurement committee in evaluation of tender documents for project purchases
Source for updated donor funding guidelines for all
donors and put them in user friendly formats for reference and distribution to
staff and members
Consolidate and prepare timely accurate financial donor reports in line with
donor guidelines and ULGA policies and procedures:
Prepare consolidated financial information as per
agreed reporting formats.
Input financial information including income
remittances and expenditures of members into the ULGA systems
Follow up with the donors on project fund
remittances and arrange for timely transfer of project funds to members in line
with the budget
Review financial information from the members for
accuracy, and completeness against set guidelines.
Monitor reporting deadlines for each project and
communicate them to all project staff to ensure financial and program reports
are submitted for consolidation on time
Lead the development and implementation of Association resource mobilization
strategy in line with ULGA strategy:
Assess the funding trends and it’s implication on
ULGA’s work and strategic positioning
Explore and diversify funding sources for ULGA
The incumbent will also develop country programme
resource mobilization strategies.
Review resources mobilization strategy
Develop and implement change management plan related
to fundraising and contract management
Regularly review and update risk matrix related to
fundraising and contracts management
Coordinate the Management of Project related documents, maintain project
records and provide status updates to donors when required:
Provide information relating to projects to both
external and internal auditors, and respond to audit issues raised
Coordinate and provide responses to donor reports
sent or additional information requirements
File all project related documents for ease of
access (financial reports, contract documents, audit reports)
Create and update project database with relevant
project information base for existing and new projects
Organisational Tasks:
Organising of information and categorizing it for
easy access, often using specialized software for this task.
Responsible for grant proposal writing
Keeping track of prospective donors, existing donors
and previous donors
Relationship Building:
Keep constant touch with the prospective donors
which may take an extended period of time with phone and even face to face.
Contact with the grant maker to ensure that all is
Correct the weak spots or errors that may arise in
the grant proposals and documents.
Submitting a written request which often times only
starts the process for a grant.
Researching and being familiar with each granting organization on an
individual basis. Basic research includes finding and identifying likely
sources of grant revenue, and advanced research would involve analytical and
quantitative studies of prior successful grant requests
Record Keeping:
Keeping accurate records of applications and
The incumbent will keep people informed about the progress
of their application
Administering grant payments
Supporting a caseload of grant holders and
monitoring their progress
Keeping accurate records of applications and
Giving presentations to publicise grant schemes.
Develop and manage ULGA’s donor relations in line with fundraising policies and
Work with ULGA staff to compile critical donor
information from ULGA’s work and experiences to influence donor policies
Work with ULGA program team to synergize and share
information with other international NGOs dealing with similar donors; and
build relationships for consortium fundraising
Organize donor visits and coordinate donors’
involvement in ULGA processes and programmes
Solicit, share and report on information related to
institutional donors in liaison with staff both at the national and regional
Actively participate in and contribute to regional
fundraising forums and initiatives
Contribute towards the development and
implementation of a coherent international fundraising agenda.
Facilitate and report on progress and impact of
supporter visits, retention and marketing events and activities targeting
Coordinate the implementation of ULGA policies and
guidelines related to fundraising function.
Qualifications, Skills and Experience:  
The ideal candidate should preferably hold a Bachelor’s
degree in Commerce, Development Studies, Business Administration, Social
Sciences, Financial Management or Accounting from a recognized university
Relevant professional qualifications and training in
Project planning and management, Monitoring and evaluation are added advantage
At least three years working experience in fund
raising, accounting and finance preferably in an NGO sector
Knowledge of donor financial accounting procedures
Operations of sub grant partners/local governments
or Community based organizations
Budgeting and budgetary control
Proposal writing
Excellent analytical skills
Asset/inventory management
Capacity building skills
Good communication and networking skills
High level of integrity
Excellent interpersonal skills
Strategic and Analytical thinking
Team Work
Problem Solving, judgment and decision making
Creativity, Self-drive & Resilience
Leadership skills

NB: This is a re-advertisement so those who applied for these jobs in November 2015 don’t need to apply again.

How to Apply: 
All suitably qualified and interested candidates should send a filled application form, Download Here, and send it to:
Deadline: 11th January 2016

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