Job
Title: Warehouse Supervisor
Title: Warehouse Supervisor
Organisation: World Vision
International
International
Reports
to: Chief of Party
to: Chief of Party
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
About
US:
US:
World Vision
International is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
International is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
Job
Summary: The Warehouse Supervisor will primarily ensure the proper and safe
custody (storage) of all food and non-food commodities entrusted to the care of
WV by donors. The job holder will be responsible for the documentation of
commodity transactions in the warehouse, including receipt, storage and
delivery of all food commodities in compliance with FPMG and donor (USAID)
guidelines.
Summary: The Warehouse Supervisor will primarily ensure the proper and safe
custody (storage) of all food and non-food commodities entrusted to the care of
WV by donors. The job holder will be responsible for the documentation of
commodity transactions in the warehouse, including receipt, storage and
delivery of all food commodities in compliance with FPMG and donor (USAID)
guidelines.
Key
Duties and Responsibilities:
Duties and Responsibilities:
1. Commodity Management
·
Ensure that all commodities arriving at the
warehouse and leaving the warehouse are properly accounted for.
Ensure that all commodities arriving at the
warehouse and leaving the warehouse are properly accounted for.
·
Receive the commodities in the warehouse. Make
sure to know in advance about the types, shipments and amount of commodities to
expect in the warehouse so storage plan can be prepared before arrival of
commodities.
Receive the commodities in the warehouse. Make
sure to know in advance about the types, shipments and amount of commodities to
expect in the warehouse so storage plan can be prepared before arrival of
commodities.
·
Scrutinize all waybills to ensure that the
commodities are of correct quantities and quality as manifested on the waybill.
Scrutinize all waybills to ensure that the
commodities are of correct quantities and quality as manifested on the waybill.
·
Immediately record all quantities delivered short
(missing), quantities lost in transit and quantities damaged if any. All
observations must be recorded immediately.
Immediately record all quantities delivered short
(missing), quantities lost in transit and quantities damaged if any. All
observations must be recorded immediately.
·
Manage the loading and off-loading of the
commodities make sure it is properly undertaken. Commodities must carefully be
inspected and counted during off-loading before accepting in the warehouse.
Manage the loading and off-loading of the
commodities make sure it is properly undertaken. Commodities must carefully be
inspected and counted during off-loading before accepting in the warehouse.
·
Immediately reconstitute torn / loose / slack /
leaking / damaged bags, tins or cartons to prevent any further loss. Document
such activity.
Immediately reconstitute torn / loose / slack /
leaking / damaged bags, tins or cartons to prevent any further loss. Document
such activity.
·
Maintain good warehousing standards. Storage of
commodities must be done properly. Commodities must be stacked on pallets and
in an organized manner by commodity type and by shipment number to facilitate
proper physical count.
Maintain good warehousing standards. Storage of
commodities must be done properly. Commodities must be stacked on pallets and
in an organized manner by commodity type and by shipment number to facilitate
proper physical count.
2. Commodity Accounting:
·
Responsible to accurately fill and update all the
warehouse records including Ledger books, stack cards and stock control sheets.
Quantities recorded on these documents must correspond to the daily physical
stock in the warehouse.
Responsible to accurately fill and update all the
warehouse records including Ledger books, stack cards and stock control sheets.
Quantities recorded on these documents must correspond to the daily physical
stock in the warehouse.
·
Keep daily records of warehouse movement
(commodities received and dispatched including the destinations).
Keep daily records of warehouse movement
(commodities received and dispatched including the destinations).
·
Ensure commodities shall Never leave the warehouse
without prior approval of the Commodity Manager or his/her designee.
Ensure commodities shall Never leave the warehouse
without prior approval of the Commodity Manager or his/her designee.
·
Ensure loading of Commodities shall ONLY take
place after receiving a Loading Authorization from the Commodity Manager or
his/her designee.
Ensure loading of Commodities shall ONLY take
place after receiving a Loading Authorization from the Commodity Manager or
his/her designee.
·
Ensure all commodities leaving the warehouse MUST
be accompanied by a waybill or a delivery note.
Ensure all commodities leaving the warehouse MUST
be accompanied by a waybill or a delivery note.
·
Unexplained warehouse losses are the
responsibility of the warehouse supervisor and value of the loss can be
deducted from the salary.
Unexplained warehouse losses are the
responsibility of the warehouse supervisor and value of the loss can be
deducted from the salary.
3. Warehouse Management:
·
Ensure that all the general rules of warehouse
operations are observed through consistently and routine inspection
Ensure that all the general rules of warehouse
operations are observed through consistently and routine inspection
·
Ensure warehouse is clean, dry and free from
rodents/pests.
Ensure warehouse is clean, dry and free from
rodents/pests.
·
Ensure the warehouse has adequate equipments and
supplies.
Ensure the warehouse has adequate equipments and
supplies.
·
Ensure that a warehouse layout and floor plan are
in place and being followed.
Ensure that a warehouse layout and floor plan are
in place and being followed.
·
Ensure correct procedures for determining unfit
commodities is followed.
Ensure correct procedures for determining unfit
commodities is followed.
·
Be alert to observe any signs of weevils and other
grain pests that damage the commodities during storage. Commodities must in
good condition. Check for infestation and take immediate action by informing
the Logistic Officer.
Be alert to observe any signs of weevils and other
grain pests that damage the commodities during storage. Commodities must in
good condition. Check for infestation and take immediate action by informing
the Logistic Officer.
·
Ensure correct procedure for sale and disposition
of empty containers is followed at all times.
Ensure correct procedure for sale and disposition
of empty containers is followed at all times.
4. Reporting:
·
Ensuring that warehouse reports are submitted to
the head office by the 1st day of the following month latest (26th of every
month).
Ensuring that warehouse reports are submitted to
the head office by the 1st day of the following month latest (26th of every
month).
·
Prepare and submit monthly Commodity Receipt
Summary, Truck Inspection Reports, Dispatch summary, Loss Status Reports and
Physical Inventory Reports at the end of every month. These MUST be submitted
to the head office by the 1st day of the following month latest (26th of every
month).
Prepare and submit monthly Commodity Receipt
Summary, Truck Inspection Reports, Dispatch summary, Loss Status Reports and
Physical Inventory Reports at the end of every month. These MUST be submitted
to the head office by the 1st day of the following month latest (26th of every
month).
5. Capacity building of warehouse staff:
·
Work in liaison with the Logistic Officer to
provide training on warehouse management and control and documentation for the
warehouse and field staff at district level.
Work in liaison with the Logistic Officer to
provide training on warehouse management and control and documentation for the
warehouse and field staff at district level.
·
Oversight of the warehouse staff
Oversight of the warehouse staff
·
Supervise the Warehouse Tally Clerks working in
the respective warehouse.
Supervise the Warehouse Tally Clerks working in
the respective warehouse.
·
Supervise the Warehouse Guards working in the
respective warehouse.
Supervise the Warehouse Guards working in the
respective warehouse.
·
Supervise the truck drivers in the process of
loading and offloading commodities.
Supervise the truck drivers in the process of
loading and offloading commodities.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The applicant should preferably hold a Bachelor’s Degree
from a University in social sciences.
The applicant should preferably hold a Bachelor’s Degree
from a University in social sciences.
·
A minimum of three years’ experience preferable
with a busy NOG or UN agency, in food commodities handling tracking and
accounting.
A minimum of three years’ experience preferable
with a busy NOG or UN agency, in food commodities handling tracking and
accounting.
·
Prior experience with WV CTS system and or UN WFP
Compass system is an added advantage.
Prior experience with WV CTS system and or UN WFP
Compass system is an added advantage.
·
Working knowledge of warehousing, transport,
shipping and practical freight forwarding.
Working knowledge of warehousing, transport,
shipping and practical freight forwarding.
·
Working knowledge of USAID regulations pertaining
to relief food commodities tracking accounting and reporting.
Working knowledge of USAID regulations pertaining
to relief food commodities tracking accounting and reporting.
·
This position requires a person who is
self-starter, who can accomplish the task with minimal or no supervision.
He/she should be able to manage a team of staff as well as cooperate with other
units.
This position requires a person who is
self-starter, who can accomplish the task with minimal or no supervision.
He/she should be able to manage a team of staff as well as cooperate with other
units.
·
The incumbent should have a keen eye on details
and
The incumbent should have a keen eye on details
and
·
Well organized individual
Well organized individual
NB:
Only Ugandan Nationals are encouraged to apply.
Only Ugandan Nationals are encouraged to apply.
How
to Apply:
to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female
candidates are particularly encouraged to apply.
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female
candidates are particularly encouraged to apply.
Deadline:
20th January, 2016
20th January, 2016
For more of
the latest jobs, please visit https://www.theugandanjobline.com
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the latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline