Manager Membership Services and Institutional Development Job Placement – Uganda Local Governments’ Association (ULGA)

Organization: Uganda Local
Governments’ Association (ULGA)
Duty Station: Kampala, Uganda
Reports to: Secretary
About US:
The Uganda
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Job Summary:  The Manager Membership Services and
Institutional Development will plan, implement, coordinate and account for
ULGA’s membership services, and ULGA’s institutional development in line with
the ULGA’s strategy in collaboration with partners and other relevant
Key Duties and Responsibilities:  
Develop and monitor the implementation of the ULGA Membership Policy,
Partnership Policy and strategies (partnership and collaboration strategy,
capacity building strategy)
Keenly review contemporary Associations’ membership
policies practices and models, identify best practices and recommend improvements
to ULGA’s membership policy
Develop, implement and maintain an up-to-date
framework for tracking membership compliance with the ULGA’s membership policy
Prepare and submit periodic reports on the
performance of ULGA’s members on their adherence to the membership policy
Develop, maintain and update and easy-to-use and
accessible/ automated ULGA’s membership database and directory
Develop and maintain a membership resource inventory
in line with ULGA’s strategy and membership policy.
Oversee and account for membership recruitment,
growth and servicing of ULGA’s members
Develop, implement, monitor and review strategies, plans and budgets for
capacity building for ULGA’s members and quality assurance in line with ULGA’s
strategic priorities:
Develop and lead the implementation of, and
accounting for the ULGA membership Capacity Building strategy
Assess ULGA’s members’ capacity needs, establish and
implement interventions to bridge the gaps in line with organizational
The incumbent will develop, implement, communicate
and review policies, frameworks and guidelines for member capacity building
technical support in line with organizational policies
Actively monitor and support LGs’ adherence to
ULGA’s policy advocacy, financial accountability guidelines in accordance with
established ULGA policies, guidelines and procedures
Review all ULGA members’ capacity building plans/
strategies and identify /recommend to LGCG areas where there is potential for
providing paid consulting services.
Design and implement programmes that enhance local
government self-understanding and self-development
Coordinate the development, monitor and report on the implementation of LG
capacity building tools in line with organizational guidelines:
Develop (thematic-specific) capacity building
materials (training etc.) for LGs Capacity Building
Coordinate the arrangements for membership capacity
building, mobilise participants for approved capacity building initiatives
Identify, link and work with key resource persons
with relevant required technical skills and knowledge to conduct capacity
building in line with ULGA’s organizational policies
Follow up the submission of LGs capacity building
reports, consolidate, analyze and report on progress per LGs and programmatic
area against the capacity building strategy
Conduct periodic LGs capacity building impact
assessment studies and report on key lessons and areas for further action
Develop fundraising proposals and mobilize resources for building the capacity
of member organizations in line with organizational policies and ULGA’s
strategic priorities:
Build and strengthen working relationships with
potential funding institutions/ bodies that can support LG capacity building
Develop and submit fundable LG capacity building
proposals in line with ULGA’s fundraising guidelines
Actively monitor, evaluate, document and share
lessons learnt in LGs Capacity Building to improve/inform ULGA’s programming
and fundraising
Compile and share timely donor reports in line with
funding agreements and ULGA’s reporting guidelines
Leverage funding for LGs (not necessarily directly
through ULGA) in line with their priority capacity building needs
Manage contracts and supervise the performance /outputs of any assigned
interns, trainers, consultants and teams in the CB/Training unit:
Build the capacity of staff and interns in the area
of capacity building and training in line with the organizational policies and
Set and document performance targets for persons
assigned to the capacity building department (including consultants,
researchers, interns etc),
Offer technical coaching support to ULGA members in
the areas of Capacity Building and provide them with continuous feedback
Work in liaison with other technical
units/departments in ULGA to periodically carry out capacity needs analysis for
ULGA members and recommend relevant training for ULGA members
Assess LGs requirements for the unit and solicit
funding and support to enable capacity building in various areas in liaison
with respective ULGA technical departments
Identify and consolidate members’ Capacity building and networking knowledge
needs, coordinate the generation, storage and access to this knowledge in line
with the ULGA’s Strategy:
Develop and disseminate guidelines for the
definition of key information requirements of members in terms of capacity
building and coordinate the implementation of mechanisms for periodic provision
of this information
Represent ULGA in various capacity building
knowledge sharing and learning forums, document and share feedback with the
The incumbent will champion and track the use of
program knowledge on capacity building, Local Government capacity development
and networking in ULGA and amongst its members/ stakeholders
Keenly track trends in contemporary information
sharing and knowledge management in the capacity building, LG capacity
development and provide advice/ recommendations on key developments to ULGA
Qualifications, Skills and Experience:  
The ideal candidate should preferably hold a Masters’
Degree in Social Sciences, Public Administration, Organizational Psychology, HR
Possession of a Post-graduate qualification in
Project Planning and Management is desirable.
A minimum of six years’ experience in the related
field or institutional/ organizational development.
Working knowledge of capacity building in LGs is an
added advantage
Computer literacy skills i.e. Word Processing,
Spreadsheets and Presentations
Good planning and budgeting skills
Good networking and relationships management skills
Working knowledge of Democratic Governance, Human
Rights, Poverty, Government procedures and processes
Working knowledge of evidence Based Research
Skills in strategic planning and project development
Working knowledge and research formulation, policy analysis
and formulation
Budgeting and budgetary control skills
Working knowledge of Monitoring and evaluation
Fundraising and contract management skills
Performance management skills
MO capacity development
Training of Trainers
Networking and stakeholder management and advocacy
Knowledge of Documentation, information management,
and reporting
Knowledge of Poverty and women rights analysis
Knowledge of Public Policy formulation and Analysis
Fluent written and oral English.
Ability to manage other people and experience of
working in a team.
Excellent interpersonal and communication skills.
Facilitation skill is an advantage.
Learning attitude
Good knowledge of Grassroots Program Design,
Management and Implementation
Good communication and networking
Good Planning and Budgeting skills
Skills in resource mobilization
Monitoring and Supervision skills
Skill in development of Policy Documents and SoPs
Documentation, information management, and Reporting
Skills in institutional capacity assessment &
Organizational Development
Excellent ICT skills
Excellent communication (effective spoken
presentation and written reporting abilities)
Good networking & Stakeholder management
Excellent analytical skills
Good training and development skills
Knowledge management
Excellent interpersonal skills

NB: This is a re-advertisement so those who applied for these jobs in November 2015 don’t need to apply again.

How to Apply: 
All suitably qualified and interested candidates should send a filled application form, Download Here, and send it to:
Deadline: 11th January 2016

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