The Ugandan Jobline

• In charge of preparing purchase orders for
  local and international purchases in the Navision accounting system and
  MRC Oracle system for overseas procurement, and to file all purchase orders
  for audit purposes.
• Keenly analyse, request for and present
  quotations in a way that fully complies with all relevant purchasing SOP
  and policies.
• Prepare and present bids to the tendering
  committee where over £20,000.
• Work closely with freight and clearing
  agencies abroad and in Uganda to ship the goods and clear through customs.
• Order fuel through the Total contract and
  organise delivery dates at Entebbe and other field stations.
• Ensure that services offered by a supplier
  match the specifications, terms of references and scope of works for
  goods, services and draft contracts in liaison with project leaders and
  users.
• Obtain quotations for materials/ sourcing,
  selection of suppliers in respect of purchase requisitions below the
  tendering threshold and select the quote offering best VFM, discussing
  with requisitioner where necessary.
• Expeditiously follow-up on delivery of orders
  and resolve discrepancies, delays or complaints that arise.
• Cancel orders where the supplier fails to
  deliver on time.
• Work closely with overseas procurement
  agencies where necessary.
• Prepare and submit monthly key performance
  indicators (KPIs) on the status of purchase orders.
• Ensure confidentiality of supplier bids and
  contracts at all times.
• Maintain and update the approved suppliers’
  database as well as supplier relationship management.
• Work closely with and present information to
  internal and external auditors concerning procurement and evidencing that
  all policies have been followed
• Keep purchase requisitioners informed on the
  progress of their orders.
• Approach suppliers for bids on locally
  procured items up to a value of £20,000 and select from them in line with
  purchasing policy.

• The ideal candidate for the Procurement
  Officer vacancy should preferably hold a Bachelor’s  Degree in Procurement and Supply chain
  Management.
• The applicant must hold Full/Part Chartered
  Institute of Procurement and Supply (CIPS)
• At least two years’ work experience in a busy
  procurement office of an international organisation.
• Work experience in a similar position within
  a Medical/Scientific organization is desired
• Technical knowledge or skills:
• Previous experience working with the Navision
  ERP package, MS Office programs, knowledge of Ugandan Public Procurement
  Act.
• High degree of Personal Integrity
• Emotional Resourcefulness
• Proven ability to Learn
• Forward Thinking
• Reliability
• Openness to Others
• Independence
• Excellent analytical thinking ability
• Conceptual Thinking
• Proactivity
• Results Orientation
• Thoroughness
• Concern for Excellence
• High degree of flexibility towards others
• Service Orientation
• Development Orientation

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