Fresher Procurement Officer Non-profit Jobs – Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI)

Organisation: Medical Research Council/ Uganda Virus Research
Institute (MRC/UVRI)
Funding Source: MRC (UK) and U.S. PEPFAR
Duty Station: Entebbe, Uganda
Reports to: Finance Manager
Position Code: PROCO116
About US:
The
Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) based at
the Uganda Virus Research Institute in Entebbe is a bilateral
multi-disciplinary research organization funded by, the Medical Research
Council (UK) and Centers for Disease Control and Prevention (CDC) in Uganda
under the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and other
donor agencies. Established in 1988, the MRC/UVRI Uganda Research Unit on AIDS
is an internationally recognized center of excellence for research on HIV
infection and related diseases, contributing knowledge on the revolving
epidemic, the evaluation of innovative health care options, treatment and
prevention, and the development of health policy and practice in Africa and
worldwide.
Job Summary: The Procurement Officer will provide an efficient
and timely procurement service for the Unit both locally and internationally
ensuring best value for money at all times and upholding the highest standards
of ethical conduct in all dealings with suppliers and contractors as a result,
being compliant with the UK fraud and bribery Act, Ugandan Public Procurement
Policy and MRC policy on financial governance
Key Duties and Responsibilities: 
  • In charge of preparing purchase orders for
    local and international purchases in the Navision accounting system and
    MRC Oracle system for overseas procurement, and to file all purchase orders
    for audit purposes.
  • Keenly analyse, request for and present
    quotations in a way that fully complies with all relevant purchasing SOP
    and policies.
  • Prepare and present bids to the tendering
    committee where over £20,000.
  • Work closely with freight and clearing
    agencies abroad and in Uganda to ship the goods and clear through customs.
  • Order fuel through the Total contract and
    organise delivery dates at Entebbe and other field stations.
  • Ensure that services offered by a supplier
    match the specifications, terms of references and scope of works for
    goods, services and draft contracts in liaison with project leaders and
    users.
  • Obtain quotations for materials/ sourcing,
    selection of suppliers in respect of purchase requisitions below the
    tendering threshold and select the quote offering best VFM, discussing
    with requisitioner where necessary.
  • Expeditiously follow-up on delivery of orders
    and resolve discrepancies, delays or complaints that arise.
  • Cancel orders where the supplier fails to
    deliver on time.
  • Work closely with overseas procurement
    agencies where necessary.
  • Prepare and submit monthly key performance
    indicators (KPIs) on the status of purchase orders.
  • Ensure confidentiality of supplier bids and
    contracts at all times.
  • Maintain and update the approved suppliers’
    database as well as supplier relationship management.
  • Work closely with and present information to
    internal and external auditors concerning procurement and evidencing that
    all policies have been followed
  • Keep purchase requisitioners informed on the
    progress of their orders.
  • Approach suppliers for bids on locally
    procured items up to a value of £20,000 and select from them in line with
    purchasing policy.
Qualifications, Skills and Experience: 
  • The ideal candidate for the Procurement
    Officer vacancy should preferably hold a Bachelor’s  Degree in Procurement and Supply chain
    Management.
  • The applicant must hold Full/Part Chartered
    Institute of Procurement and Supply (CIPS)
  • At least two years’ work experience in a busy
    procurement office of an international organisation.
  • Work experience in a similar position within
    a Medical/Scientific organization is desired
  • Technical knowledge or skills:
  • Previous experience working with the Navision
    ERP package, MS Office programs, knowledge of Ugandan Public Procurement
    Act.
  • High degree of Personal Integrity
  • Emotional Resourcefulness
  • Proven ability to Learn
  • Forward Thinking
  • Reliability
  • Openness to Others
  • Independence
  • Excellent analytical thinking ability
  • Conceptual Thinking
  • Proactivity
  • Results Orientation
  • Thoroughness
  • Concern for Excellence
  • High degree of flexibility towards others
  • Service Orientation
  • Development Orientation
How to Apply:
All
candidates should send their applications letters, copies of academic
qualifications and curriculum vitae including names, telephone contacts and
email addresses of three (3) referees should be sent only via e mail to:
recruitment@mrcuganda.org. Please quote the position code (PROCO116) in the
subject line of the email.
NB: Only shortlisted candidates will be contacted for
interviews.
Deadline: Wednesday, 3rd February, 2016 by 05:00pm
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more of the latest jobs, please visit http://www.theugandanjobline.com
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