The Ugandan Jobline

• Responsible for the planning and coordinating
  meetings for the Partner, Heads of Departments and other visitors.
• Provides timely administrative and
  secretarial assistance to the Partner, heads of departments and visitors.
• The Executive Assistant will draft e-mail and
  paper correspondences on own initiative/as directed on routine matters and
  ensure their distribution to Partner, heads of departments and others as
  appropriate.
• Makes local, national, regional and
  international travel arrangements for the Partners, heads of departments
  and visitors.
• The Executive Assistant organizes regular
  senior management team (SMT) meetings, coordinates KSK board meetings plus
  arranging for their logistics.
• Plans, coordinates and manages institutional
  events like scientific workshops  
  and programs presentations, ensuring quality services where
  outsourced.
• Maintains a database of both local and
  international contact information, and /or distribution lists for various
  kinds of organization communication.
• Performs any other official duties as
  assigned by Partner from time to time.

• The ideal candidate for the Executive Assistant
  Administrative opportunity should hold a Bachelor’s degree in an
  administrative or secretarial studies.
• At least two years’ of progressive senior
  relevant experience in similar assignment (ideally including secretarial
  and administrative work) in a reputable organization.
• Working knowledge of written communication
  formats and composition and excellent command of spoken and written
  English.
• The Executive Assistant must have broad knowledge
  and understanding of general office procedures; standard office equipment
• Computer literacy skills i.e. proficient in
  Excel, Word and other common programs
• Ability to maintain strict confidentiality of
  information
• Ability to prioritize multiple tasks and
  coordinate a workload.
• Ability to communicate with board members,
  staff and other contacts in a courteous and professional manner.
• Keen attention to every detail

• Attached copies of all academic
  qualifications (transcripts and certificates);
• Detailed CVs and working mobile telephone
  numbers;
• Three professional references and or/academic
  references;

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