Job Title: Finance Officer/ Accountant
Organization: Uganda Local
Governments’ Association (ULGA)
Governments’ Association (ULGA)
Duty Station: Kampala, Uganda
Reports to: Manager
Finance and Administration
Finance and Administration
About US:
The Uganda
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Job Summary: The Finance Officer/ Accountant will provide
financial management support, monitoring and coordination of activities within
the framework of ULGA and ensuring all policies & procedures, donor
regulations, accounting standards and local laws are complied with at all times
financial management support, monitoring and coordination of activities within
the framework of ULGA and ensuring all policies & procedures, donor
regulations, accounting standards and local laws are complied with at all times
Key Duties and Responsibilities:
1.
Prepare the monthly payroll and ensure completeness and timely submission of
statutory deductions to the relevant
authorities (URA, NSSF and Local Government):
Prepare the monthly payroll and ensure completeness and timely submission of
statutory deductions to the relevant
authorities (URA, NSSF and Local Government):
·
Request, compile and consolidate payroll information
Request, compile and consolidate payroll information
·
Update the payroll system in consultation with the
HR unit, print and seek approval
Update the payroll system in consultation with the
HR unit, print and seek approval
·
Prepare the payroll file for salary payment
Prepare the payroll file for salary payment
·
The incumbent will prepare the payroll file for
input into the Financial Information System
The incumbent will prepare the payroll file for
input into the Financial Information System
·
Compile tax information, fill the URA tax return
forms, file the return on URA web and upload for payment
Compile tax information, fill the URA tax return
forms, file the return on URA web and upload for payment
·
Submit the payment registration and URA returns to
bank and URA respectively
Submit the payment registration and URA returns to
bank and URA respectively
2.
Verify authenticity of payments and accountability documents and process
financial transactions for ULGA in line with ULGA policies, International
Accounting Standards, statutory requirements and Best practice:
Verify authenticity of payments and accountability documents and process
financial transactions for ULGA in line with ULGA policies, International
Accounting Standards, statutory requirements and Best practice:
·
Check the arithmetic and coding accuracy,
completeness, consistency of support documents and compliance with tax
regulations and other guidelines of all payment vouchers
Check the arithmetic and coding accuracy,
completeness, consistency of support documents and compliance with tax
regulations and other guidelines of all payment vouchers
·
Work closely with staff (QUERIES) Check the
arithmetic and coding accuracy, completeness, consistency of support documents
and compliance with tax regulations and other guidelines of all staff
accountabilities and Summarize accountability details by filling in the JV form
Work closely with staff (QUERIES) Check the
arithmetic and coding accuracy, completeness, consistency of support documents
and compliance with tax regulations and other guidelines of all staff
accountabilities and Summarize accountability details by filling in the JV form
·
Write, update the relevant records, ensure approvals
and issue cheques
Write, update the relevant records, ensure approvals
and issue cheques
·
Issue cash and update cash position
Issue cash and update cash position
·
Upload payments on web banking, update the cash
position and follow up their approval
Upload payments on web banking, update the cash
position and follow up their approval
3.
Manage, monitor the utilization and maintain an up-to-date Asset register:
Manage, monitor the utilization and maintain an up-to-date Asset register:
·
Update of Fixed Assets Register and Diary, ensuring
appropriate accounting for Fixed Assets (including proper treatment of
depreciation)
Update of Fixed Assets Register and Diary, ensuring
appropriate accounting for Fixed Assets (including proper treatment of
depreciation)
·
Keenly verify all ULGA assets are under insurance
cover at all times and renewed whenever policies expire in line with the ULGA
finance Policy Manual
Keenly verify all ULGA assets are under insurance
cover at all times and renewed whenever policies expire in line with the ULGA
finance Policy Manual
·
Carry out any stock take and fixed assets
verification exercise
Carry out any stock take and fixed assets
verification exercise
4.
Receive, record and report on membership contributions in line with ULGA’s
finance policy:
Receive, record and report on membership contributions in line with ULGA’s
finance policy:
·
Receive cheques and bank them
Receive cheques and bank them
·
Record, receipt, and update member contribution
schedule
Record, receipt, and update member contribution
schedule
·
Regularly review bank statements to verify member
contributions and update records accordingly
Regularly review bank statements to verify member
contributions and update records accordingly
·
Prepare and send invoices to members
Prepare and send invoices to members
5.
Prepare and submit periodic financial reports, schedules, Tables in line with
the ULGA Finance Policy and statutory requirement to the Manager Finance &
Administration on time for review and submission:
Prepare and submit periodic financial reports, schedules, Tables in line with
the ULGA Finance Policy and statutory requirement to the Manager Finance &
Administration on time for review and submission:
·
Prepare management Accounts, Reporting Schedules,
Tables to the Finance Director for review and submission
Prepare management Accounts, Reporting Schedules,
Tables to the Finance Director for review and submission
·
The incumbent will also follow up and monitor
performance of various departments through variance analysis to identify
adverse trends and notify Management for action
The incumbent will also follow up and monitor
performance of various departments through variance analysis to identify
adverse trends and notify Management for action
·
In charge of the production of quarterly expenditure
report for the Association
In charge of the production of quarterly expenditure
report for the Association
·
Check and follow-up all monthly tax payments,
statutory & regulatory deductions & other returns etc are accurate
& complete as well as they are remitted in time
Check and follow-up all monthly tax payments,
statutory & regulatory deductions & other returns etc are accurate
& complete as well as they are remitted in time
6.
Manage the treasury function; monitor Petty Cash, Banking and the liquidity
position of the organization to ensure ULGA meets its financial obligations as
they fall due in line with ULGA Finance Manual:
Manage the treasury function; monitor Petty Cash, Banking and the liquidity
position of the organization to ensure ULGA meets its financial obligations as
they fall due in line with ULGA Finance Manual:
·
Consolidate periodic cash flows for review to DoF
Consolidate periodic cash flows for review to DoF
·
Check / Monitor funds availability in all bank
accounts
Check / Monitor funds availability in all bank
accounts
·
Review departments’ and units cash requests and
recommend for approval
Review departments’ and units cash requests and
recommend for approval
·
Prepare and submit Funds Remittance Requests as per
approved donor funding guidelines
Prepare and submit Funds Remittance Requests as per
approved donor funding guidelines
·
Prepare foreign exchange processing and related bank
transfer instructions
Prepare foreign exchange processing and related bank
transfer instructions
·
Review and carry out petty cash count
Review and carry out petty cash count
7.
Coordinate the Planning and develop the annual budgets in line with ULGA
policies, guidelines, donor requirements and Best practice:
Coordinate the Planning and develop the annual budgets in line with ULGA
policies, guidelines, donor requirements and Best practice:
·
Review the ULGA Finance Policy and the donor and
budget guidelines and provide / document guidance to relevant stakeholders
Review the ULGA Finance Policy and the donor and
budget guidelines and provide / document guidance to relevant stakeholders
·
Coordinate/consult and Make budget estimates of the
planned activities and make comparisons between last year’s budgets to the
current year’s budget to ascertain realism
Coordinate/consult and Make budget estimates of the
planned activities and make comparisons between last year’s budgets to the
current year’s budget to ascertain realism
·
Prepare the budgets as per the requirements of the
ULGA Finance policy
Prepare the budgets as per the requirements of the
ULGA Finance policy
8.
Prepare for and respond/attend to the needs of internal and external auditors
and implement recommendations in line with the ULGA Finance Policy:
Prepare for and respond/attend to the needs of internal and external auditors
and implement recommendations in line with the ULGA Finance Policy:
·
Prepare audit schedules as per checklist made
available and any other pertinent supporting analysis reports and other
relevant schedules for internal and external auditors
Prepare audit schedules as per checklist made
available and any other pertinent supporting analysis reports and other
relevant schedules for internal and external auditors
·
Participating in pre- & post (exit) audit meetings
Participating in pre- & post (exit) audit meetings
·
Communicate and discuss in time and in desired
format audit requirements to ensure that audit timetables and guidelines are
adhered to
Communicate and discuss in time and in desired
format audit requirements to ensure that audit timetables and guidelines are
adhered to
·
Follow –up responses and clear audit issues both
internal and external
Follow –up responses and clear audit issues both
internal and external
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Finance Officer/ Accountant
job opportunity should hold an Accounting/ Finance Degree with three years’
accounting experience OR ACCA with two years’ accounting experience.
The applicant for the Finance Officer/ Accountant
job opportunity should hold an Accounting/ Finance Degree with three years’
accounting experience OR ACCA with two years’ accounting experience.
·
A minimum of two years’ experience in accounting and
finance preferably in a donor-funded organization
A minimum of two years’ experience in accounting and
finance preferably in a donor-funded organization
·
Working knowledge of donor financial accounting
procedures
Working knowledge of donor financial accounting
procedures
·
Working knowledge of GAAP, IAS/AFRS accounting
requirements and budgeting
Working knowledge of GAAP, IAS/AFRS accounting
requirements and budgeting
·
Computer proficiency in Microsoft Word, Excel,
financial information systems, vision excel and executive, as well as database
and accounting packages.
Computer proficiency in Microsoft Word, Excel,
financial information systems, vision excel and executive, as well as database
and accounting packages.
·
Tax laws and systems in Uganda
Tax laws and systems in Uganda
·
Operations of sub grant partners/community based
organizations
Operations of sub grant partners/community based
organizations
·
Skills and knowledge of budgeting and budgetary
control
Skills and knowledge of budgeting and budgetary
control
·
Excellent analytical skills
Excellent analytical skills
·
Asset/inventory management
Asset/inventory management
·
Capacity building skills
Capacity building skills
·
Skills and knowledge of communications and
networking
Skills and knowledge of communications and
networking
·
High degree of integrity
High degree of integrity
·
Excellent interpersonal skills
Excellent interpersonal skills
NB: This is a re-advertisement so those who applied for these jobs in November 2015 don’t need to apply again.
How to Apply:
All suitably qualified and interested candidates should send a filled application form, Download Here, and send it to: [email protected]
Deadline: 11th January 2016
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