Job
Title: Program Support Assistant
Title: Program Support Assistant
Organisation: World Vision
International
International
Project
Name: USAID funded Literacy Achievement and Retention Activity (LARA)
Project
Name: USAID funded Literacy Achievement and Retention Activity (LARA)
Project
Duty
Station: Kampala, Mpigi, Uganda
Station: Kampala, Mpigi, Uganda
Reports
to: Safe Learning Specialist/Program Coordinator
to: Safe Learning Specialist/Program Coordinator
About
US:
US:
World Vision
International is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
International is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
About
USAID LARA Project:
USAID LARA Project:
World Vision
is implementing the USAID-funded Literacy Achievement and Retention Activity
(LARA) project.
is implementing the USAID-funded Literacy Achievement and Retention Activity
(LARA) project.
Job
Summary: The Program Support Assistant will offer administrative support,
customer care, ensure a clean office premises and timely provision of
refreshments to the program team in line with WV policies and standards.
Summary: The Program Support Assistant will offer administrative support,
customer care, ensure a clean office premises and timely provision of
refreshments to the program team in line with WV policies and standards.
Key
Duties and Responsibilities:
Duties and Responsibilities:
1. Logistics and Administration Support:
·
In charge of screening incoming telephone calls,
mails, inquiries, and requests and handling them as appropriate, including
relaying accurate and timely messages and answering of queries.
In charge of screening incoming telephone calls,
mails, inquiries, and requests and handling them as appropriate, including
relaying accurate and timely messages and answering of queries.
·
Responsible for managing a filing system for
record control of key documents in the region/Cluster.
Responsible for managing a filing system for
record control of key documents in the region/Cluster.
·
Offer logistical support and back-up in the
planning of meetings and workshops
Offer logistical support and back-up in the
planning of meetings and workshops
·
Maintaining supplies/logistics inventory and
preparing requisitions for office supplies and equipment.
Maintaining supplies/logistics inventory and
preparing requisitions for office supplies and equipment.
·
Related support including secretarial duties as
required such as timely printing, photocopying and binding of documents.
Related support including secretarial duties as
required such as timely printing, photocopying and binding of documents.
·
Ensure that office is kept tidy and clean.
Ensure that office is kept tidy and clean.
·
Providing information and guide staff on
administrative processes, procedures and requirements.
Providing information and guide staff on
administrative processes, procedures and requirements.
·
In charge of taking and preparing minutes of
Devotions and other assigned meetings and distributing (as may be
applicable)them to members within 7 days after the meeting,
In charge of taking and preparing minutes of
Devotions and other assigned meetings and distributing (as may be
applicable)them to members within 7 days after the meeting,
·
Providing weekly schedules indicating who is
travelling where
Providing weekly schedules indicating who is
travelling where
·
Maintain and communicate to the Program Manager
and Program staff a servicing schedule for Office Equipment
Maintain and communicate to the Program Manager
and Program staff a servicing schedule for Office Equipment
·
Provide administrative support to other projects
as required such as timely printing and binding of proposals, project
introduction letters for district leaders etc.
Provide administrative support to other projects
as required such as timely printing and binding of proposals, project
introduction letters for district leaders etc.
·
Actively facilitate and support staff on
logistical and administrative requirements such as travels, follow up on
requisitions, etc on regular basis.
Actively facilitate and support staff on
logistical and administrative requirements such as travels, follow up on
requisitions, etc on regular basis.
·
Provide support in developing calendar/s of key
events.
Provide support in developing calendar/s of key
events.
·
Support the planning and organization of the
events.
Support the planning and organization of the
events.
·
Follow up on meeting invitations through emails
and phone calls as maybe appropriate.
Follow up on meeting invitations through emails
and phone calls as maybe appropriate.
·
Responsible for the planning for and managing
logistics for the field office meetings and other forums such as workshops and
reflection/ learning events.
Responsible for the planning for and managing
logistics for the field office meetings and other forums such as workshops and
reflection/ learning events.
·
Following up on behalf of the Project Manager with
Project Officer, DM&E Officer and Driver on submission of monthly reports.
Following up on behalf of the Project Manager with
Project Officer, DM&E Officer and Driver on submission of monthly reports.
·
Following up with responsible staff on status
implementation of key action points and decisions from meetings.
Following up with responsible staff on status
implementation of key action points and decisions from meetings.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The ideal candidate for the World Vision Program
Support Assistant career opportunity should preferably hold a Degree in Office
Management, Education or its equivalent
The ideal candidate for the World Vision Program
Support Assistant career opportunity should preferably hold a Degree in Office
Management, Education or its equivalent
·
A minimum of two years of administrative
experience
A minimum of two years of administrative
experience
·
Computer literacy skills
Computer literacy skills
·
Excellent verbal and written communication skills
Excellent verbal and written communication skills
·
Ability to work with minimal supervision
Ability to work with minimal supervision
·
Demonstrates teamwork
Demonstrates teamwork
·
Excellent track record demonstrating high
integrity, reliability and dependable
Excellent track record demonstrating high
integrity, reliability and dependable
·
Show commitment to World Vision Core Values and
Vision Statement
Show commitment to World Vision Core Values and
Vision Statement
NB:
Only Ugandan Nationals are encouraged to apply.
Only Ugandan Nationals are encouraged to apply.
How
to Apply:
to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female
candidates are particularly encouraged to apply.
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal. Qualified female
candidates are particularly encouraged to apply.
Deadline:
5th February, 2016
5th February, 2016
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