Job Title: Office Attendant
Organization: Uganda Local
Governments’ Association (ULGA)
Governments’ Association (ULGA)
Duty Station: Kampala, Uganda
Reports to: Front Desk
Assistant
Assistant
About US:
The Uganda
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Job Summary: The Office Attendant will be responsible for
ensuring that the office functions efficiently and smoothly. He / she will also
provides clerical, secretarial and administrative support to other employees
working in the office.
ensuring that the office functions efficiently and smoothly. He / she will also
provides clerical, secretarial and administrative support to other employees
working in the office.
Key Duties and Responsibilities:
1.
Ensure the offices are clean:
Ensure the offices are clean:
·
Assess the cleanliness and hygiene situation of the
establishment and detect current and potential problems.
Assess the cleanliness and hygiene situation of the
establishment and detect current and potential problems.
·
Carry out common household tasks to maintain a clean
work place by sweeping floors, cleaning walls, corridors and windows and
throwing the trash to the suitable place.
Carry out common household tasks to maintain a clean
work place by sweeping floors, cleaning walls, corridors and windows and
throwing the trash to the suitable place.
·
Cleans restrooms and other places in the building.
Cleans restrooms and other places in the building.
2.
Perform simple security duties:
Perform simple security duties:
·
Locking doors and closing windows
Locking doors and closing windows
·
Opening the office
Opening the office
·
Identify anything suspicious and report to the line
manager
Identify anything suspicious and report to the line
manager
3.
Ensure that refreshments’ are available to the staffs
Ensure that refreshments’ are available to the staffs
·
Prepare and serve tea to staff
Prepare and serve tea to staff
·
Clean the utensils after use
Clean the utensils after use
4.
Perform secretarial work:
Perform secretarial work:
·
Support in typing some work
Support in typing some work
·
Responsible for photocopy documents
Responsible for photocopy documents
·
In charge of organising files or documents
In charge of organising files or documents
5.
Initiating simple requests: Making requests for items like sugar, milk, cleaning
materials, dusters.
Initiating simple requests: Making requests for items like sugar, milk, cleaning
materials, dusters.
6.
Organising Training Events:
Organising Training Events:
·
Arranging the room for workshops
Arranging the room for workshops
·
Ensure seats are enough for the participants
Ensure seats are enough for the participants
·
Ensure all training materials are in place and
conducive for the participants
Ensure all training materials are in place and
conducive for the participants
7.
Reporting:
Reporting:
·
Compile a report on all the activities under his/her
supervision
Compile a report on all the activities under his/her
supervision
·
Report any suspicious person to the relevant office
Report any suspicious person to the relevant office
·
Regularly report any issue that may need immediate
attention for example faulty line
Regularly report any issue that may need immediate
attention for example faulty line
Qualifications, Skills and Experience:
·
The ideal candidate should hold an “O” or “A” Level
High School Certificate or equivalent
The ideal candidate should hold an “O” or “A” Level
High School Certificate or equivalent
·
Business college training an advantage
Business college training an advantage
·
Prior office experience may be requested but this
can also be entry level position
Prior office experience may be requested but this
can also be entry level position
·
Advanced computer skills including MS Office or
equivalent
Advanced computer skills including MS Office or
equivalent
·
At least two years’ experience in general office
management,
At least two years’ experience in general office
management,
·
Prior experience in providing administrative and
support services
Prior experience in providing administrative and
support services
·
Past exposure and experience of working in
multi-cultural environment Essential Knowledge
Past exposure and experience of working in
multi-cultural environment Essential Knowledge
·
Basic knowledge of Customer relations
Basic knowledge of Customer relations
·
Smartness and reflects the image of the organisation
Smartness and reflects the image of the organisation
·
Working knowledge and understanding of
Administration and general Office practice
Working knowledge and understanding of
Administration and general Office practice
·
Detailed knowledge and understanding of Office
security management Essential Skills
Detailed knowledge and understanding of Office
security management Essential Skills
·
Excellent organizational and planning skills
Excellent organizational and planning skills
·
Good problem solving abilities and skills
Good problem solving abilities and skills
·
Be presentable
Be presentable
·
Be friendly and approachable
Be friendly and approachable
·
Excellent written and spoken skills
Excellent written and spoken skills
·
Highly flexible
Highly flexible
·
Computer literacy skills
Computer literacy skills
·
Confidentiality
Confidentiality
·
High degree of reliability
High degree of reliability
·
Multi-tasking
Multi-tasking
NB: This is a re-advertisement so those who applied for these jobs in November 2015 don’t need to apply again.
How to Apply:
All suitably qualified and interested candidates should send a filled application form, Download Here, and send it to: [email protected]
Deadline: 11th January 2016
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