Fresher Admin Jobs – Client Relations Assistant at Uganda Road Fund (URF)

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Organization: Uganda Road Fund (URF)
Duty Station: Kampala, Uganda
Reports to: Executive Assistant to the Executive Director
Gross Salary: UG Shs 1,647,525 per month
About US:
Uganda
Road Fund (URF) is a body corporate established by the Uganda Road Fund Act
2008, to finance routine and periodic maintenance of public roads.
Job Summary: The Client Relations Assistant will serve as the
public face of the Uganda Road Fund, primary contact, attending to all the
Fund’s visitors both physical and those on the phones in a professional manner
with good etiquette. The job holder will provide secretarial, clerical and
administrative support in order to ensure that the Fund’s services are provided
in an effective and efficient manner.
Key Duties and Responsibilities: 
  • In charge of answering all incoming telephone
    calls for the Secretariat with professionalism and upholding telephone
    etiquette.
  • The incumbent will receive and direct
    visitors to corresponding members of the Secretariat.
  • The incumbent will update and maintain a
    database of all incoming and outgoing mail.
  • Provide word processing support to Secretariat
    as and when required.
  • Maintain a visitors’ register.
  • Receive and distribute incoming mail and
    courier packages and arrange for the collection of outgoing mail and
    courier packages.
  • Offer support / backup to the Executive
    Office/Administration function.
  • The jobholder will maintain a booking
    register for all meetings in the Boardroom and arrange for the meetings.
  • Perform other such functions and duties that
    are delegated to the position by management.
Qualifications, Skills and Experience: 
  • The ideal candidate for the Uganda Road Fund Client
    Relations Assistant career opportunity should hold a Bachelor’s degree in
    Business Administration, Secretarial Studies, Human Resource Management,
    Hospitality and Office Management and any other relevant discipline.
  • A minimum of two years’ experience in a
    similar role.
  • Possession of a certificate or extra training
    in Customer care or General office management is an added advantage.
  • Broad knowledge and understanding of the Road
    Fund and it’s relating stakeholders and designated agencies.
  • The applicant must have a pleasant
    personality, presentable appearance and be able to demonstrate:
  • Excellent communication skills.
  • High degree of confidentiality and maturity.
  • A calm approach and able to maintain
    stability of mind under tight deadlines and simultaneous demanding
    situations.
  • Age limit: Below 30 years
How to Apply: 
All
suitably qualified and interested candidates are encouraged to send their
applications accompanied by;
  • A capability statement detailing the
    applicant’s general qualifications, adequacy for the post and illustrated
    personal experience
  • Detailed Curriculum Vitae showing experience
    and positions held
  • Current Salary
  • Three professional referees including phone
    and E-mail contacts
  • Copies of testimonials
  • Postal Addresses, daytime telephone contacts
    and E-mail address of applicant
The
complete application package should be sent in hardcopy to:
The
Executive Director,
Uganda
Road Fund,
5th
Floor TWED Towers, Plot 10 Kafu Road, Nakasero,
P.O.
Box 7501, Kampala. Uganda.
Deadline: 5th February, 2016

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