Job
Title: Finance
Manager
Title: Finance
Manager
Organisation: Federation of Uganda Employers (FUE)
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
Reports to: Executive Director
About
US:
US:
Federation of Uganda Employers (FUE) is a
voluntary membership organization established and fully owned by the Employers.
It was founded in 1958 as the representative body of all Employers in Uganda.
It was registered as an Association in 1960 under the Trustee Incorporation
Act. It’s a voice of all Employers on Social and Economic issues. It is an organization
that advocates for Employers rights.
voluntary membership organization established and fully owned by the Employers.
It was founded in 1958 as the representative body of all Employers in Uganda.
It was registered as an Association in 1960 under the Trustee Incorporation
Act. It’s a voice of all Employers on Social and Economic issues. It is an organization
that advocates for Employers rights.
Job Summary: The Finance Manager will oversee the
organization’s Financial Accounting, reporting and control activities across the
multiple projects and donors and to ensure they are carried out efficiently, effectively
and in line with best practice. The incumbent manages the financial affairs of
the organization and prepares financial analyses of operations, including
interim and final financial statements with supporting schedules, for the
guidance of management. The Finance Manager will mainly be responsible for the
company’s financial plans and policies, its accounting practices, the conduct
of its relationships with lending institutions and the financial community, the
maintenance of its fiscal records, and the preparation of financial reports.
The position involves supervision over general accounting, property accounting,
internal auditing, cost accounting, and budgetary controls.
organization’s Financial Accounting, reporting and control activities across the
multiple projects and donors and to ensure they are carried out efficiently, effectively
and in line with best practice. The incumbent manages the financial affairs of
the organization and prepares financial analyses of operations, including
interim and final financial statements with supporting schedules, for the
guidance of management. The Finance Manager will mainly be responsible for the
company’s financial plans and policies, its accounting practices, the conduct
of its relationships with lending institutions and the financial community, the
maintenance of its fiscal records, and the preparation of financial reports.
The position involves supervision over general accounting, property accounting,
internal auditing, cost accounting, and budgetary controls.
Key Duties and Responsibilities:
1.
Financial Management and Accountability:
Financial Management and Accountability:
·
Oversee
and manage all accounts data entry and analysis and ensure the backups are made
regularly and stored to ensure system security.
Oversee
and manage all accounts data entry and analysis and ensure the backups are made
regularly and stored to ensure system security.
·
In
charge of posting, verifying and reviewing of all coded and approved payment
vouchers into the Accounting computer package on a daily basis.
In
charge of posting, verifying and reviewing of all coded and approved payment
vouchers into the Accounting computer package on a daily basis.
·
Use
a financial control framework, including financial accountabilities and authorities
to ensure full financial control and ensure security of all transactions.
Use
a financial control framework, including financial accountabilities and authorities
to ensure full financial control and ensure security of all transactions.
·
Coordinate
and direct the preparation of the budget and financial forecasts, institute and
maintain other planning and control procedures (including the cost accounting
system), analyze and report variances.
Coordinate
and direct the preparation of the budget and financial forecasts, institute and
maintain other planning and control procedures (including the cost accounting
system), analyze and report variances.
·
Conduct
regular and timely budget monitoring to ensure efficient use of FUE and donor
resources. Ensuring that Budget Holders have accurate and up to date
information as to parameters to be used in budget preparation.
Conduct
regular and timely budget monitoring to ensure efficient use of FUE and donor
resources. Ensuring that Budget Holders have accurate and up to date
information as to parameters to be used in budget preparation.
·
Draft
statutory accounts for the organization and prepare quarterly financial reports
to the governing council and donors.
Draft
statutory accounts for the organization and prepare quarterly financial reports
to the governing council and donors.
·
Ensure
accounting policies comply with the relevant accounting standards and donor
accounting principles and ensure that organizational policies are followed.
Ensure
accounting policies comply with the relevant accounting standards and donor
accounting principles and ensure that organizational policies are followed.
·
Develop
systems and procedures to ensure the efficient and effective management of the
organization’s finances and fiscal soundness of the organization.
Develop
systems and procedures to ensure the efficient and effective management of the
organization’s finances and fiscal soundness of the organization.
·
Ensure
the centralized accounting system is well used and managed so that that accounts
are effectively managed.
Ensure
the centralized accounting system is well used and managed so that that accounts
are effectively managed.
·
Manage
and monitor work of the Accountant and Assistant who acts as petty cashiers.
Manage
and monitor work of the Accountant and Assistant who acts as petty cashiers.
·
Ensure
that monthly bank reconciliations are prepared for all FUE project accounts.
Ensure
that monthly bank reconciliations are prepared for all FUE project accounts.
·
Keenly
review staff accountabilities.
Keenly
review staff accountabilities.
·
Manage
all bank accounts and cash box.
Manage
all bank accounts and cash box.
·
Prepare
for organizational audits.
Prepare
for organizational audits.
·
Serve
as the main point of contact to external auditors and provide all required information.
Serve
as the main point of contact to external auditors and provide all required information.
·
Manage
the main Safe Box .
Manage
the main Safe Box .
·
Coordinate
all bank payments and funds transfers.
Coordinate
all bank payments and funds transfers.
·
In
charge of providing efficient, timely and accurate financial services for all FUE
Operations.
In
charge of providing efficient, timely and accurate financial services for all FUE
Operations.
·
Supervises,
directs and audit the financial operations of the Finance Department in order
to ensure information is efficiently and accurately processed.
Supervises,
directs and audit the financial operations of the Finance Department in order
to ensure information is efficiently and accurately processed.
·
Ensures
the department prepares timely and accurate financial and statistical reports
Ensures
the department prepares timely and accurate financial and statistical reports
·
Ensure
Project accountabilities are met on timely basis.
Ensure
Project accountabilities are met on timely basis.
·
Plan
ways of raising income/reducing costs.
Plan
ways of raising income/reducing costs.
·
Keenly
review bank reconciliation, general ledger, journals and accountabilities for completeness
and accuracy.
Keenly
review bank reconciliation, general ledger, journals and accountabilities for completeness
and accuracy.
·
Prepare
and submit financial reports and management reports to facilitate the audit
process after preparing final accounts
Prepare
and submit financial reports and management reports to facilitate the audit
process after preparing final accounts
2.
Management of staff accounts:
Management of staff accounts:
·
Maintain
an up-to-date computerized record of all staff and collaborator accounts.
Maintain
an up-to-date computerized record of all staff and collaborator accounts.
·
Manage
staff payroll including payments for Local Service Tax, NSSF and PAYE.
Manage
staff payroll including payments for Local Service Tax, NSSF and PAYE.
·
Maintain
up-to-date staff accounts in relation to the Staff Savings Scheme.
Maintain
up-to-date staff accounts in relation to the Staff Savings Scheme.
3.
Financial advisory support:
Financial advisory support:
·
Assists
with annual strategic planning and business plan development.
Assists
with annual strategic planning and business plan development.
·
Recommend
changes that will improve the organization’s financial performance and
financial controls.
Recommend
changes that will improve the organization’s financial performance and
financial controls.
·
Evaluate
the performance of personnel in the Accounting Department.
Evaluate
the performance of personnel in the Accounting Department.
·
Recommend
training requirements and keep the staff at the highest level of skill necessary
to meet company needs and objectives.
Recommend
training requirements and keep the staff at the highest level of skill necessary
to meet company needs and objectives.
·
Conduct
or assist with training sessions related to accounting.
Conduct
or assist with training sessions related to accounting.
4.
Contacts/Key relationship:
Contacts/Key relationship:
·
The
position must maintain a good working relationship with staff at all levels.
The
position must maintain a good working relationship with staff at all levels.
·
Regular
staff meetings should be encouraged to discuss pending work, issues and problems.
Regular
staff meetings should be encouraged to discuss pending work, issues and problems.
·
Build
working relationships with GoU authorities, Community Leaders/Members and other
agencies is recommended at all times.
Build
working relationships with GoU authorities, Community Leaders/Members and other
agencies is recommended at all times.
Qualifications, Skills and
Experience:
Experience:
·
The
ideal candidate should preferably hold a Bachelor’s Degree in Commerce or
Finance, or Business Administration, and majoring in Accounting or Finance
The
ideal candidate should preferably hold a Bachelor’s Degree in Commerce or
Finance, or Business Administration, and majoring in Accounting or Finance
·
Professional
Full CPA or ACCA qualification
Professional
Full CPA or ACCA qualification
·
A
minimum of three years direct and professional experience in managing a busy
Finance function.
A
minimum of three years direct and professional experience in managing a busy
Finance function.
·
Computer
literacy i.e. working knowledge of Quick Books or Tally
Computer
literacy i.e. working knowledge of Quick Books or Tally
·
Skills
and experience in managing Project Accounting
Skills
and experience in managing Project Accounting
·
Excellent
interpersonal skills, initiative and pro-active working style.
Excellent
interpersonal skills, initiative and pro-active working style.
·
Excellent
command of English
Excellent
command of English
·
Computer
literacy skills
Computer
literacy skills
How to Apply:
All suitably qualified and interested applicants
should send an application letter and an up to date CV only that provides
details of the applicant’s specific qualifications for the desired position,
current and expected salary and contacts of three professional referees via Email
to: [email protected] addressing them to:
should send an application letter and an up to date CV only that provides
details of the applicant’s specific qualifications for the desired position,
current and expected salary and contacts of three professional referees via Email
to: [email protected] addressing them to:
The Human Resource Specialist,
Federation of Uganda Employers,
Plot 1207, Namanve, Kiwanga Road,
P.O. Box 3820, Kampala. Uganda
NB:
Please include the title of the position for which you are applying in the
subject line of the E-mail.
Please include the title of the position for which you are applying in the
subject line of the E-mail.
Deadline: 15th January 2016 by 5.00pm.
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