The Ugandan Jobline

• Work in close consultation with
  the country manager, coordinate the day-to-day management of the
  office and office assets and consumables, as per established TdH-NL
  procedures.
• Ensure TdH-NL operations and
  activities are compliant with laws, regulations, and other statutory
  requirements of the government, its agencies and instruments.
• Guide on the appropriate
  administrative systems and procedures in the country office.
• In charge of efficient and
  effective coordination of the finance and admin support staff.
• Facilitate sound data entry
  systems for the country office and TdH-NL partners in-country; and
  take appropriate and timely action in consultation with the Head
  Office in case of ICT issues.
• Frequently update the data system
  at the regional office and ensure all important documentation is also
  available at the regional office.
• Responsible for security of
  office, staff and assets.

• Responsible for the preparation
  and monitoring of operational budgets, in consultation with CM and
  RFAM.
• Responsible for compiling and
  submission of timely and complete monthly financial reports of the
  country office operational budget.
• Responsible for all financial
  (cash and cheque) transactions of the operational budget as per
  established procedures, as well as maintain up-to-date accounts,
  including filing and safekeeping of documentation.
• Provide clear analytical
  information and advice to the management at country and regional
  office to support informed decision making.
• Responsible for timely submission
  each month to the regional office of monthly finance reports as well as
  quarterly cash requests.
• Responsible for compliance to all
  bank requirements.
• Keenly review partner contract
  budgets and provide informed advice to management, as well as
  periodically (at least quarterly) review budget performance and
  provide analytical advice as well.
• Work collaboratively with the
  regional office on all finance related issues (partner contracts and
  office operational budgets).

• Prepare yearly plan of audit
  schedule for partners and submit to the regional office (RO).
• Facilitate in the selection
  process for auditors for partner audits.
• Secure approval of audit
  engagement and budget from RO prior to audit fieldwork.
• Coordinate the progress of audit
  and ensures timely submission of the draft and final report after
  country manager’s approval, to the regional office.
• Ensure maintenance of audit
  reports and documentation at the country office and follow up of
  recommendation with the Project Partners.
• Render support in office audits
  undertaken by the regional office or head office.

• Make at least quarterly
  supervisory support visits to all programme partners, to review
  financial reports and planning, as well as any other support or
  monitoring activities as may be appropriate.
• Apply TdH-NL tools (PCATs) in
  organisational assessment, and identify together with TdH-NL programme
  staff and project partners areas for further improvement on finance
  and administration management.
• Ensure that programme reports are
  delivered on time and are of good quality, according to TdH-NL
  standards. This includes supporting the use by programme partners of
  the TdH-NL online reporting system (PMEasy).
• Build and strengthen working relationships
  with project partners, guiding them, giving capacity building training
  in finance and administration and giving direction as may be
  appropriate.

• Guide country and regional office
  on any changes, development and policies of the government relating to
  employment contracts and statutory benefits.
• Advise country and regional
  office on employment and consultancy contracts.
• Support the regional management
  and country management in any HR related aspects.
• Responsible for the hiring and
  firing of auxiliary staff, in consultation with the Country Manager.

• Ensure improved and sound day to
  day running of the country office.
• Ensure sound financial systems in
  place and sound and timely reporting.
• Ensure financial quality of
  projects and assistance to beneficiaries and sufficient qualitative
  financial information to management and other stakeholders.
• Ensure enhanced audit planning
  and reporting for partners and the country office.
• Ensure an efficient and effective
  HR system, standards and procedures in line with national laws and
  therefore a satisfied workforce in the TdH-NL country office.

• The ideal candidate for the Finance
  and Administration Officer job opportunity should hold a University
  degree at a Bachelor’s level.
• Hold full professional accounting
  qualifications.
• At least five years relevant
  working experience in a similar non-profit organisation.
• Hands-on experience in financial
  administration – planning/budgeting, execution, controlling,
  documentation and reporting (grant management cycle).
• Practical knowledge and
  competence in use of ICT systems and accounting software.
• Accuracy and attention to detail
• Excellent analytical skills
• Good planning and organizational
  skills
• Excellent written and verbal
  communication skills
• Focus on results
• Cooperation skills
• Acting entrepreneurial
• Willingness and availability for
  frequent travel within the country as well as to some extent to the
  regional office in Nairobi.

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