Job Title: Driver
Organization: Uganda Local
Governments’ Association (ULGA)
Governments’ Association (ULGA)
Duty Station: Kampala, Uganda
Reports to: Front Desk
Assistant
Assistant
About US:
The Uganda
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Local Governments’ Association (ULGA) is an Association for Local Governments
in Uganda that was formed in 1994 with the mandate to unite Local Governments,
and provide them with a forum through which to come together and give each
other support and guidance to make common positions on key issues that affect
Local Governance. ULGA carries out this mandate through lobbying, advocacy and
representation of Local Governments at local, National and International fora.
Its ultimate goal is to promote and build Democratic and Accountable Local
Governments capable of delivering Efficient and Sustainable Public Services to
the people of Uganda. Our current strategic focus is in the areas of lobbying
and advocacy; institutional strengthening; increasing services to members and
facilitating local economic development.
Job Summary: The Driver will
facilitate and offer transport, administrative and other logistical support services
to Staff and Stakeholders in line with the ULGA Policies and Procedures
facilitate and offer transport, administrative and other logistical support services
to Staff and Stakeholders in line with the ULGA Policies and Procedures
Key Duties and Responsibilities:
1.
Ensure that Parcels, documents, supplies are picked, delivered and accounted
for as per the instructions given:
Ensure that Parcels, documents, supplies are picked, delivered and accounted
for as per the instructions given:
·
Deliver and pick travel ULGA documents to stakeholders
Deliver and pick travel ULGA documents to stakeholders
·
Follow up on communications from LGs or other
stakeholders
Follow up on communications from LGs or other
stakeholders
·
The Driver will deliver, pick, and register all
mails and parcels and make accountabilities for all mails and parcels delivered
The Driver will deliver, pick, and register all
mails and parcels and make accountabilities for all mails and parcels delivered
·
Pick checks and Cash for petty cash replenishments
and advances for program activities
Pick checks and Cash for petty cash replenishments
and advances for program activities
·
The incumbent will also pick supplies/items like
condoms from respective offices and deliver to ULGA
The incumbent will also pick supplies/items like
condoms from respective offices and deliver to ULGA
2.
Ensure that vehicles, and generator are maintained well and are in good mechanical
conditions:
Ensure that vehicles, and generator are maintained well and are in good mechanical
conditions:
·
Keeping ULGA vehicles clean in line with the Vehicle
maintenance Policy
Keeping ULGA vehicles clean in line with the Vehicle
maintenance Policy
·
Always checking the vehicles for faults
Always checking the vehicles for faults
·
Carry basic repairs and promptly report major
vehicle faults for management attention
Carry basic repairs and promptly report major
vehicle faults for management attention
·
Conducting basic regular maintenance of the vehicles
(i.e. refilling the vehicle i.e. coolants, battery water, hydraulic oil and
brake fluid)
Conducting basic regular maintenance of the vehicles
(i.e. refilling the vehicle i.e. coolants, battery water, hydraulic oil and
brake fluid)
·
Taking the Vehicle for serving and repairs
Taking the Vehicle for serving and repairs
·
Actively monitor and verify the service provider’s
work for the vehicles or generators repaired Prepare and submit vehicle and
generator status report on weekly basis.
Actively monitor and verify the service provider’s
work for the vehicles or generators repaired Prepare and submit vehicle and
generator status report on weekly basis.
3.
Drive ULGA staff and visitors to and from various locations and destinations as
per ULGA policies and regulations.
Drive ULGA staff and visitors to and from various locations and destinations as
per ULGA policies and regulations.
·
Before starting any journey, Carry out pre-travel
inspection of vehicles and make sure the vehicle is fit for the journey.
Before starting any journey, Carry out pre-travel
inspection of vehicles and make sure the vehicle is fit for the journey.
·
Regularly inform the line managers accordingly in
case of any need (i.e. condition of the vehicle, oils, tyre pressure, indicators,
lighting system etc.)
Regularly inform the line managers accordingly in
case of any need (i.e. condition of the vehicle, oils, tyre pressure, indicators,
lighting system etc.)
·
Keenly review assigned travel schedules
Keenly review assigned travel schedules
·
Plan and document travel routing, fuelling and
timing for the journey
Plan and document travel routing, fuelling and
timing for the journey
·
Transport staff to assigned locations in line with
the approved travel plans
Transport staff to assigned locations in line with
the approved travel plans
·
Ensure that passenger and goods safety inspection is
done prior to taking off for the journey.
Ensure that passenger and goods safety inspection is
done prior to taking off for the journey.
·
Maintain vehicle security before, during and after
travel
Maintain vehicle security before, during and after
travel
·
Report on any identified anomalies on the vehicle in
line with the vehicle policy
Report on any identified anomalies on the vehicle in
line with the vehicle policy
4.
Plan and budget for the vehicle and provide other logistical support and prepare
periodic accountabilities:
Plan and budget for the vehicle and provide other logistical support and prepare
periodic accountabilities:
·
Picking quotations from suppliers and other service
providers
Picking quotations from suppliers and other service
providers
·
Take part in vehicle budgets and planning
Take part in vehicle budgets and planning
·
Log both official and private mileages and provide
accountabilities
Log both official and private mileages and provide
accountabilities
·
Making monthly electronic reports on (vehicle use,
generators and motor cycles (if any) )
Making monthly electronic reports on (vehicle use,
generators and motor cycles (if any) )
·
Check and update the validity of statutory
requirements (Vehicle logbook, insurance status and driving license)
Check and update the validity of statutory
requirements (Vehicle logbook, insurance status and driving license)
5.
Provide support to staff while in the field as per their work plan and
procedures:
Provide support to staff while in the field as per their work plan and
procedures:
·
Review user requirements, solicit financial advances
in line with approved user requirements and provide assistance in making
purchases for goods required for an activity.
Review user requirements, solicit financial advances
in line with approved user requirements and provide assistance in making
purchases for goods required for an activity.
·
Offer technical support in the acquisition of
materials from stores for activities in the field
Offer technical support in the acquisition of
materials from stores for activities in the field
·
Support the foreign visitors and others who do not
know the local language while in the field by serving as an interpreter in case
the other staffs are very busy.
Support the foreign visitors and others who do not
know the local language while in the field by serving as an interpreter in case
the other staffs are very busy.
6.
Ensure safety of the vehicle & property while on a journey:
Ensure safety of the vehicle & property while on a journey:
·
Observe the traffic rules and regulations
Observe the traffic rules and regulations
·
Update the team in case of any emergency
Update the team in case of any emergency
·
Keeping closer watch on the vehicle and property
Keeping closer watch on the vehicle and property
·
Parking at gazetted and safe places.
Parking at gazetted and safe places.
Qualifications, Skills and Experience:
·
The ideal candidate for the Driver placement must
hold a UACE or its equivalent
The ideal candidate for the Driver placement must
hold a UACE or its equivalent
·
Additional training in Defensive Driving
Additional training in Defensive Driving
·
Training in Basic Financial and Logistics Management
is an added advantage.
Training in Basic Financial and Logistics Management
is an added advantage.
·
At least three to five years of driving with
government/NGOs
At least three to five years of driving with
government/NGOs
·
Basic computer skills;
Basic computer skills;
·
General knowledge of Traffic rules and regulations
General knowledge of Traffic rules and regulations
·
Operational area i.e. Country terrain
Operational area i.e. Country terrain
·
Working knowledge of the Local communities and
languages spoken
Working knowledge of the Local communities and
languages spoken
·
Ability to detect faults on the vehicles
Ability to detect faults on the vehicles
·
Knowledge of how to use 4 wheel drive in case of
tough terrain
Knowledge of how to use 4 wheel drive in case of
tough terrain
·
Security consciousness
Security consciousness
·
Problem sensitivity: Ability to analyze issues and
identify problems
Problem sensitivity: Ability to analyze issues and
identify problems
·
Excellent communication skills
Excellent communication skills
·
Excellent interpersonal skills
Excellent interpersonal skills
·
High level of integrity
High level of integrity
·
Good negotiation skills
Good negotiation skills
·
Good report writing skills
Good report writing skills
·
Excellent communication skills
Excellent communication skills
·
Good planning and organisation skills
Good planning and organisation skills
·
Good time management and coordination skills
Good time management and coordination skills
·
Fluency in written and spoken English
Fluency in written and spoken English
·
Ability to interact with people of different
backgrounds and cultures
Ability to interact with people of different
backgrounds and cultures
NB: This is a re-advertisement so those who applied for these jobs in November 2015 don’t need to apply again.
How to Apply:
All suitably qualified and interested candidates should send a filled application form, Download Here, and send it to: [email protected]
Deadline: 11th January 2016
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