University Secretary – Gulu University

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Job
Title:    University Secretary
Organisation: Gulu University
Duty
Station:  Gulu, Uganda
Reports
to: Vice Chancellor
About
US:
Gulu University is a Public University
established by Statutory Instrument No. 16 of 2003. The University was set to
serve as a launch pad for equitable development in Uganda providing knowledge
and skills and stimulating innovations in education, technology, economic
advancement and social development. The University is located in Gulu Municipality
with branches in Lira, Kitgum and Hoima districts.
Job
Summary: The University
Secretary will technically support the institution through the provision of
general administration of the University, including custody of the Seal and
Administration of its Assets.
Key
Duties and Responsibilities: 
·        
The
incumbent will serve as the Secretary to the University Council
·        
The
job holder will also be the Accounting Officer of the University
·        
The
University Secretary will support the Vice-Chancellor in the Finance and Administration
functions of the University;
·        
In charge
of the production and maintenance of an Almanac for Council and Council
·        
committees;
·        
The
incumbent will also make sure that all Committees of Council are adequately
resourced and serviced;
·        
Responsible
for sending out notices of Council meetings and timely production and follow up
of Council minutes and Resolutions;
·        
Ensure
timely, efficient and accurate communication of Council decisions to
Stakeholders;
·        
Take
charge of all legal matters of the University;
·        
He
/she will manage all the procurement matters of the University;
·        
The
incumbent will recommend to Council persons for appointment to the Contracts
·        
Committee
and Sub-contracts Committees;
·        
Responsible
for the maintenance and regular up-date of the University’s Asset Register,
including all her lands;
·        
The
incumbent will also be responsible for Coordination of the Financial Reporting,
Planning and Budget processes of the University;
·        
Perform
any other related duties that may be assigned by the Vice Chancellor as and
when deemed necessary.     
Qualifications,
Skills and Experience: 
·        
The
ideal candidate for the University Secretary vacancy should be a Ugandan
citizen holding an Honours Bachelor’s Degree and a Master’s Degree in
Educational Management or a Management related field from a recognized
Institution. Possession of Professional qualifications in any of the following
shall be an added advantage: Accounting, Administrative Law, Procurement and/or
Membership of the Institute of Chartered Secretaries and Administrators (ICSA);
·        
At
least ten years’ experience, five (5) of which must be at Senior Managerial
level in a Reputable Organisation;
·        
The
applicant must be industrious and self-driven
·        
Must
be ready to work for long hours and can withstand pressure
·        
Excellent
track record of high integrity
·        
Computer
literacy skills
·        
Excellent
communication and interpersonal skills
·        
Age: Between 45- 55 years
How
to Apply:
All interested candidates should submit
applications with five copies of curriculum vitae and certified copies of
Certificates and transcripts, giving full details of applicant’s education, qualifications,
work experience, present salary (if any),and the names of three referees with their
respective addresses. Applicants should make sure that at least two referees
forward their recommendations to the University Secretary before the closing
date for receipt of applications.
The applications should be delivered by
hand or posted to the University Secretary, Gulu University, P.O. Box 166, Gulu
or at the liaison Office at UMA Show Ground in Kampala.
Deadline:
11th January, 2016
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