UN Jobs – Project Assistant at United Nations Industrial Development Organization (UNIDO)

Job Title:    Project Assistant
Organization: United Nations
Industrial Development Organization (UNIDO)
Duty Station: Entebbe,
Uganda
Reports to: National
Project Coordinator (NPC)
Vacancy Announcement No:
VA2015_ISA_EXT_000083
Grade: SB3
About Us:
The United
Nations Industrial Development Organization (UNIDO) is a specialized agency of the
United Nations. UNIDO’s mandate is to promote and accelerate sustainable
industrial development in developing countries and economies in transition, and
work towards improving living conditions in the world’s poorest countries by
drawing on its combined global resources and expertise.
About Banana Project:  
Within the
framework of the Global Environmental Facility (GEF)’s Climate Change Adaptation
(CCA) programme, the Government of Uganda (GoU) has requested UNIDO to
implement a climate-resilient livelihood diversification project within its banana
value chain development programme, as part of its aims to achieve some of the adaptation
goals outlined in its National Adaptation Programmes of Action (NAPA). The
project funded under the GEF’s Least Developed Countries Fund (LDCF) entitled
“Reducing Vulnerability of Banana Producing Communities to Climate Change
through Banana Value Added Activities – Enhancing Food Security and Employment
Generation” aims to support vulnerable communities in Western Uganda to better adapt
to the effects of Climate Change (CC) through banana value addition activities
and to provide greater opportunities for income generation, poverty reduction
and food security. The overall objective of this project will be to sensitize
and create awareness among stakeholders on CC coping strategies to build
resilience, support banana value addition activities for income diversification
and support the promotion of banana waste utilization for biogas and soil
fertility. The main project components in relation to the LDCF overall
objectives are:
·        
‘Reducing Vulnerability’ – Through providing
opportunities for income diversification and building resilience to CC through banana
value addition activities among the resource-poor banana producing communities
(GEF Objective CCA-1);
·        
‘Increasing Adaptive Capacity’ – Through increasing
knowledge and understanding of CC concerns and raising awareness among the
banana value chain actors (GEF Objective CCA-2);
·        
‘Adaptation Technology Transfer’ – Through
strengthening the Banana Tissue Culture (TC) industry and deploying biodigesters,
water harvesting and purification technologies (GEF
Job Summary: The Project
Assistant will support the United Nations Industrial Development Organization
(UNIDO) Project in the administration of technical cooperation projects and
provides administrative and financial support.
Key Duties and Responsibilities: 
1.
Provides general administrative and financial management support to the
project:
·        
Renders support in the preparation of papers and
presentations by extracting/summarizing statistics and other related
information; compiles and organizes information and reference materials from
various sources for reports, meetings, etc.;
·        
Regularly review bills for the Project Management
Unit (PMU), prepare requests for payment to UNIDO Headquarters, follow up and communicate
outcome to concerned party;
·        
Screen project financial obligations and
update/clarify status with finance and compile financial report;
·        
Work closely with the National Executing Partners,
Ministry of Agriculture Animal Industry and Fisheries (MAAIF) and Ministry of Industry,
Trade and Cooperatives (MITC) to update and prepare expenditure reports to be
submitted to UNIDO in a timely manner;
·        
Follow up with the UNDP office the entry of vendors
and personnel, for purposes of payments;
·        
Conducts general administrative tasks like
arrangements for meetings and other events, reservations, budget follow-up, research
for information and reference material;
·        
Prepares requests/documents, e.g. requisitions,
purchase orders, travel requests/authorizations, expenditure authorizations, visa
applications, etc.
2.
Provide office support functions related to the Project Management Unit (PMU):
·        
Screens incoming mail and drafts replies for
supervisor’s signature; provides relevant background/project information whenever
necessary to supervisor(s); keeps track of pending matters, follows up with
other offices on deadlines;
·        
The incumbent will also draft routine correspondence
related to the project; and puts them into adequate style, language and format;
proofreads documents and edits texts for accuracy, grammar, punctuation and
style in accordance with standard practices;
·        
Maintains files (both paper and electronic) and
databases related to the project work, project’s disbursement ledger and journal;
·        
Screens phone calls and visitors. Responds to
moderately complex information requests and enquiries and as necessary, refers
inquiries to appropriate personnel for handling.
·        
Performs any other duties as assigned.
Qualifications, Skills and
Experience: 
·        
The ideal candidate for the United Nations
Industrial Development Organization (UNIDO) Project Assistant must have
completed Secondary education with formal training in Management, Finance or
Accounting desirable.
·        
Good knowledge of local languages would be
beneficial.
·        
At least eight or more years of administration and
office support experience in project administration, accounting and finance;
·        
Experience providing support to
managerial/professional staff and using secretarial/ administrative skills to
assist in the execution of project development and implementation of work.
·        
Work-experience preferably in a UN agency, embassy
or an international organization or in a multicultural environment preferable.
·        
Demonstrated ability to interpret and apply
administrative and financial procedures and channels of communication,
particularly those relating to technical cooperation activities.
·        
Computer literacy i.e. proficient use of Microsoft
Office (Word, Excel, PowerPoint and Access), internet, electronic mail and an
enterprise resource planning system for project management.
·        
English (Fluent), Verbal and written.
Core
Competencies:
·        
Core Values: Integrity, Professionalism,
Respect for diversity
·        
Core Competencies: Results orientation
and Accountability, Planning and Organizing; Communication and Trust, Team orientation,
Client Orientation, Organizational Development and Innovation.
How to Apply:
All suitably
qualified and interested candidates who so desire to join the United Nations
Industrial Development Organization, UNIDO, in the aforementioned capacity
should endeavor to Apply Online by clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
Deadline: 14th December 2015
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