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Procurement Officer Employment Opportunity – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Job Title:    Procurement Officer
Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional
Health Integration to Enhance Health Services in the South West Uganda Project
(RHITES)
Duty Station: Mbarara,
Uganda
About US:
The Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS
through research, advocacy, and prevention and treatment programs. We are a
global leader in the fight against pediatric HIV and AIDS, working in 15
countries and at 7,000 sites around the world to prevent the transmission of
HIV to children, and to help those already infected. Today, because of the
highly successful work of the Foundation and its partners over the last 25
years, pediatric AIDS has been virtually eliminated in the United States and
new infections in children have declined by 58% worldwide. EGPAF Uganda Country
program is currently implementing a number of projects in partnership with
various donors.
About USAID RHITES Project:
The Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID Regional Health
Integration to Enhance Health Services in the South West Uganda Project
(RHITES) whose aim is to increase the availability, accessibility and quality
of integrated health services including HIV and TB prevention, care and
treatment; maternal, neonatal and child health services; family planning;
nutrition assessment, counseling support; malaria prevention and treatment and
other primary carer services.
Job Summary:  The Procurement Officer will support with all
procurement and logistic activities for the Foundation are done in compliance
with EGPAF Policies and procedures, Government laws and Donor Rules and
Regulations.
Key Duties and Responsibilities: 
·        
Assist in the day to day procurement and logistics
activities, e.g. prepare weekly procurement status reports, and continually
update the pre-approved vendors register,
·        
Work closely with finance to ensure that vendor
invoices are paid on time with appropriate supporting documents, prepare Local
Purchase Orders (LPOs), and maintain procurement files,
·        
Ensuring that all needed documents are completed and
filed, track tax invoices for VAT reporting and participate in periodic
inventory verification and counting.
·        
In charge of procuring goods and service following
established procedures.
·        
Maintain inventory, prepare required reports related
to property inventory and maintenance and work with Finance to ensure required
financial information in the inventory register is filled.
·        
Render support in monitoring  all properties for maintenance requirements, work
with appropriate vendors for maintenance, repair, and/or disposal of EGPAF
property, arrange for property disposal, review and compile monthly reports
·        
Support sub offices and individual projects to
ensure efficient procurement of goods and services, adhering to policy and
procedures including donor regulations. Prepare and manage tenders, manage
prequalification of suppliers, select vendors, prepare summary bid analysis,
develop and maintain suppliers’ relationships, develop and implement
procurement plans and status reports, supervise junior procurement staff.
·        
The procurement officer will develop, maintain and
monitoring the procurement plan.
·        
Prepare procurement documentation with
recommendations for approval by the relevant authority structures in line with
the relevant procedures and guidelines.
·        
Actively facilitate the quality and quantity control
of procured goods and services as per specifications and arrangements set out
in the Requisitions, Purchase Orders or Consultancy contracts.
·        
Take part in the identification of suppliers for the
procurement of goods and services.
·        
Actively participate in the development and constant
improvement and standardization of procurement and logistics systems within
EGPAF.
·        
Render support in monitoring of deliveries and monthly
procurement related reports.
·        
Perform other related duties and activities upon
instruction from Director of Operations.
Qualifications, Skills and
Experience: 
·        
The ideal candidate should preferably hold a Bachelor’s
degree in Procurement and logistics management
·        
At least five years’ hands-on experience;
·        
Broad knowledge and understanding if NGO/Donor
policies and procedures relevant to procurement.
·        
Ability to work with limited supervision
·        
Excellent written and verbal communication skills
·        
Computer literacy skills
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their applications
to this address;
The Country
Director, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo
Road, Nakasero, P.O. Box 21127, Kampala, Uganda
E-mail to:
UgandaRecruitment@pedaids.org
Deadline: 14th December 2015
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