NGO Careers Jobs – Finance and Administration Officer at Diakonia

Organization: Diakonia
Duty Station: Kampala,
Reports to: Country
About US:
Diakonia is a
Swedish development organization working together with local partners for a
sustainable change for the most vulnerable people of the world. In Uganda,
Diakonia works mainly in the North Eastern Karamoja region, focusing on
improving the living standards of the most vulnerable people. Diakonia also has
strategic relations with civil society organizations in the capital Kampala,
and in other parts of Northern and North Eastern Uganda.
Job Summary:  The Finance and Administration Officer will be
responsible for providing effective leadership in financial management and
administration, Procuring audit services in accordance with procurement policy
and procedures, Grant Management and Human Resources services in respect of the
Diakonia Country Programme.
Key Duties and Responsibilities: 
Financial Management:
The job holder will compile the Diakonia Office
Responsible for Office Budget management
Ensure timely submission of monthly and annual
financial reports
Prepare and submit Quarterly programme reports
Ensure maintenance of proper books of accounts
Ensure efficient payments and disbursements
according to approved policy and procedures.
Ensure internal control system is functional
Ensure up to date registration of Diakonia in the Country
Ensure proper functioning of front Office Operations
including written correspondence
Ensure operation of Procurement system according to
policy guidelines
Ensure proper function of logistical operations
including travel & events organization
Ensure safety, custody and maintenance of Office,
Computer & Accessories, Furniture and equipment
Ensure proper function of archive and documentation
system including PHS uploads
Ensure maintenance of up to date register of assets.
Ensure proper functioning of Information and
Communication Technology
Audit Management:
Procure audit services in accordance with
procurement policy and procedures
The job holder will manage the audit assignment
Prepare and submit reports in respect of Management
and statutory audits
Submit audited financial statements as per the
required deadlines
Upload the audit reports and management letters to
Grant Management:
Oversee and assure quality to the function of grants
compliance officer.
Keenly review and appraisal of partner risks being
monitored by Grants compliance Officer.
Human Resource Administration:
Ensure up to date records are maintained including
leave, staff personal records
Ensure proper payroll administration and accounting
Ensure all staff benefits are managed according to
Human resource Handbook guidelines, e.g. Medical, Staff Insurance, Pension,
social security, travel insurance among others
Perform all other tasks as delegated by the Diakonia
Country Manager.
Key Performance Measures and Indicators: Submission of
correct and accurate monthly reports, maintaining up to date records, prompt
submission of accurate and up to date financial reports and audited financial
statements and producing analytical reports on partners’ financial reports and
their internal systems to Country Representative and regional office.
Qualifications, Skills and
The ideal candidate for the Diakonia Finance and
Administration Officer should hold a Bachelor’s degree in business related
field (Commerce, Accounting, Finance, Arts) or other relevant field.
Full accounting professional qualification –
Chartered/Certified Accountant (CPA, ACCA) or other comparable/equivalent
At least three years’ experience in a busy
international, multicultural Non Government Organization and handling donor
Detailed working knowledge of accounting and book
keeping and high financial analytical skills
Working knowledge of computerized accounting and
other computer application packages especially Pastel
High degree of integrity to be able to handle cash
and cash related transactions
Excellent interpersonal skills to be able to relate
to people of diverse backgrounds
Keen attention to detail to be able to scrutinize
financial and other information documents before decision making
Planning and organizing ability to be able to
accomplish tasks, file and retrieve information
Effective communication both oral and written
Ability to produce and analyze reports
Strong report writing skills in the English Language
How to Apply: 
All suitably
qualified and interested candidates who are interested in joining the Diakonia should
send their filled application forms, download
, and an updated CV to
Deadline: 23rd December, 2015

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