Job Title: Senior Project Assistant – IBG Organisation: International Organization for…
NGO Careers Jobs – Finance and Administration Officer at Diakonia
Organization: Diakonia
Duty Station: Kampala,
Uganda
Uganda
Reports to: Country
Manager
Manager
About US:
Diakonia is a
Swedish development organization working together with local partners for a
sustainable change for the most vulnerable people of the world. In Uganda,
Diakonia works mainly in the North Eastern Karamoja region, focusing on
improving the living standards of the most vulnerable people. Diakonia also has
strategic relations with civil society organizations in the capital Kampala,
and in other parts of Northern and North Eastern Uganda.
Swedish development organization working together with local partners for a
sustainable change for the most vulnerable people of the world. In Uganda,
Diakonia works mainly in the North Eastern Karamoja region, focusing on
improving the living standards of the most vulnerable people. Diakonia also has
strategic relations with civil society organizations in the capital Kampala,
and in other parts of Northern and North Eastern Uganda.
Job Summary: The Finance and Administration Officer will be
responsible for providing effective leadership in financial management and
administration, Procuring audit services in accordance with procurement policy
and procedures, Grant Management and Human Resources services in respect of the
Diakonia Country Programme.
responsible for providing effective leadership in financial management and
administration, Procuring audit services in accordance with procurement policy
and procedures, Grant Management and Human Resources services in respect of the
Diakonia Country Programme.
Key Duties and Responsibilities:
1.
Financial Management:
Financial Management:
·
The job holder will compile the Diakonia Office
Budget
The job holder will compile the Diakonia Office
Budget
·
Responsible for Office Budget management
Responsible for Office Budget management
·
Ensure timely submission of monthly and annual
financial reports
Ensure timely submission of monthly and annual
financial reports
·
Prepare and submit Quarterly programme reports
Prepare and submit Quarterly programme reports
·
Ensure maintenance of proper books of accounts
Ensure maintenance of proper books of accounts
·
Ensure efficient payments and disbursements
according to approved policy and procedures.
Ensure efficient payments and disbursements
according to approved policy and procedures.
·
Ensure internal control system is functional
Ensure internal control system is functional
2.
Administration:
Administration:
·
Ensure up to date registration of Diakonia in the Country
Ensure up to date registration of Diakonia in the Country
·
Ensure proper functioning of front Office Operations
including written correspondence
Ensure proper functioning of front Office Operations
including written correspondence
·
Ensure operation of Procurement system according to
policy guidelines
Ensure operation of Procurement system according to
policy guidelines
·
Ensure proper function of logistical operations
including travel & events organization
Ensure proper function of logistical operations
including travel & events organization
·
Ensure safety, custody and maintenance of Office,
Computer & Accessories, Furniture and equipment
Ensure safety, custody and maintenance of Office,
Computer & Accessories, Furniture and equipment
·
Ensure proper function of archive and documentation
system including PHS uploads
Ensure proper function of archive and documentation
system including PHS uploads
·
Ensure maintenance of up to date register of assets.
Ensure maintenance of up to date register of assets.
·
Ensure proper functioning of Information and
Communication Technology
Ensure proper functioning of Information and
Communication Technology
3.
Audit Management:
Audit Management:
·
Procure audit services in accordance with
procurement policy and procedures
Procure audit services in accordance with
procurement policy and procedures
·
The job holder will manage the audit assignment
The job holder will manage the audit assignment
·
Prepare and submit reports in respect of Management
and statutory audits
Prepare and submit reports in respect of Management
and statutory audits
·
Submit audited financial statements as per the
required deadlines
Submit audited financial statements as per the
required deadlines
·
Upload the audit reports and management letters to
PHS
Upload the audit reports and management letters to
PHS
4.
Grant Management:
Grant Management:
·
Oversee and assure quality to the function of grants
compliance officer.
Oversee and assure quality to the function of grants
compliance officer.
·
Keenly review and appraisal of partner risks being
monitored by Grants compliance Officer.
Keenly review and appraisal of partner risks being
monitored by Grants compliance Officer.
5.
Human Resource Administration:
Human Resource Administration:
·
Ensure up to date records are maintained including
leave, staff personal records
Ensure up to date records are maintained including
leave, staff personal records
·
Ensure proper payroll administration and accounting
Ensure proper payroll administration and accounting
·
Ensure all staff benefits are managed according to
Human resource Handbook guidelines, e.g. Medical, Staff Insurance, Pension,
social security, travel insurance among others
Ensure all staff benefits are managed according to
Human resource Handbook guidelines, e.g. Medical, Staff Insurance, Pension,
social security, travel insurance among others
·
Perform all other tasks as delegated by the Diakonia
Country Manager.
Perform all other tasks as delegated by the Diakonia
Country Manager.
Key Performance Measures and Indicators: Submission of
correct and accurate monthly reports, maintaining up to date records, prompt
submission of accurate and up to date financial reports and audited financial
statements and producing analytical reports on partners’ financial reports and
their internal systems to Country Representative and regional office.
correct and accurate monthly reports, maintaining up to date records, prompt
submission of accurate and up to date financial reports and audited financial
statements and producing analytical reports on partners’ financial reports and
their internal systems to Country Representative and regional office.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Diakonia Finance and
Administration Officer should hold a Bachelor’s degree in business related
field (Commerce, Accounting, Finance, Arts) or other relevant field.
The ideal candidate for the Diakonia Finance and
Administration Officer should hold a Bachelor’s degree in business related
field (Commerce, Accounting, Finance, Arts) or other relevant field.
·
Full accounting professional qualification –
Chartered/Certified Accountant (CPA, ACCA) or other comparable/equivalent
qualification.
Full accounting professional qualification –
Chartered/Certified Accountant (CPA, ACCA) or other comparable/equivalent
qualification.
·
At least three years’ experience in a busy
international, multicultural Non Government Organization and handling donor
funds.
At least three years’ experience in a busy
international, multicultural Non Government Organization and handling donor
funds.
·
Detailed working knowledge of accounting and book
keeping and high financial analytical skills
Detailed working knowledge of accounting and book
keeping and high financial analytical skills
·
Working knowledge of computerized accounting and
other computer application packages especially Pastel
Working knowledge of computerized accounting and
other computer application packages especially Pastel
·
High degree of integrity to be able to handle cash
and cash related transactions
High degree of integrity to be able to handle cash
and cash related transactions
·
Excellent interpersonal skills to be able to relate
to people of diverse backgrounds
Excellent interpersonal skills to be able to relate
to people of diverse backgrounds
·
Keen attention to detail to be able to scrutinize
financial and other information documents before decision making
Keen attention to detail to be able to scrutinize
financial and other information documents before decision making
·
Planning and organizing ability to be able to
accomplish tasks, file and retrieve information
Planning and organizing ability to be able to
accomplish tasks, file and retrieve information
·
Effective communication both oral and written
English
Effective communication both oral and written
English
·
Ability to produce and analyze reports
Ability to produce and analyze reports
·
Strong report writing skills in the English Language
Strong report writing skills in the English Language
How to Apply:
All suitably
qualified and interested candidates who are interested in joining the Diakonia should
send their filled application forms, download
here, and an updated CV to uganda@diakonia.se
qualified and interested candidates who are interested in joining the Diakonia should
send their filled application forms, download
here, and an updated CV to uganda@diakonia.se
Deadline: 23rd December, 2015
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