Job Title: Human Resource and Administration Manager
Organisation: Mpanga
Growers Tea Factory
Growers Tea Factory
Duty Station: Uganda
Reports to: General
Manager
Manager
About US:
Mpanga Growers Tea Factory is a
public limited company owned by small holder tea growers and it was
incorporated in 1995. It is located in western Uganda Kabarole district,
producing high quality tea for local and export market. It is one of the tea
factories formerly under Uganda Tea Growers Corporation (UTGC), established by
an Act of parliament on 17th February 1966.
public limited company owned by small holder tea growers and it was
incorporated in 1995. It is located in western Uganda Kabarole district,
producing high quality tea for local and export market. It is one of the tea
factories formerly under Uganda Tea Growers Corporation (UTGC), established by
an Act of parliament on 17th February 1966.
Job Summary: The Human
Resource and Administration Manager will plan, develop and coordinate the
implementation of the Human Resource and Administration policies and systems to
ensure continuous attraction and retention of a motivated and productive
workforce as per the Company’s strategy, legal requirements and best practices.
Resource and Administration Manager will plan, develop and coordinate the
implementation of the Human Resource and Administration policies and systems to
ensure continuous attraction and retention of a motivated and productive
workforce as per the Company’s strategy, legal requirements and best practices.
Key Duties and Responsibilities:
·
Work closely with Heads of departments and
management, assess staffing gaps and develop Manpower Plans
Work closely with Heads of departments and
management, assess staffing gaps and develop Manpower Plans
·
Determine the recruitment methodology and criteria
and initiate the recruitment process Carry out advertisement, (internal or
external). Short-listing and coordinate and participate in interviews or in any
other assessment.
Determine the recruitment methodology and criteria
and initiate the recruitment process Carry out advertisement, (internal or
external). Short-listing and coordinate and participate in interviews or in any
other assessment.
·
Make offer and complete the documentation in respect
of successful candidates.
Make offer and complete the documentation in respect
of successful candidates.
·
Develop staff performance management plans and
communicate them to staff
Develop staff performance management plans and
communicate them to staff
·
Offer technical HR support to staff in performance
planning and alignment of goals with strategic goals
Offer technical HR support to staff in performance
planning and alignment of goals with strategic goals
·
Consolidate and prepare staff performance reports
and present to Management and Board
Consolidate and prepare staff performance reports
and present to Management and Board
·
Coordinate staff periodic performance reviews
Coordinate staff periodic performance reviews
·
Follow-up on the implementation of management and
Board recommendations
Follow-up on the implementation of management and
Board recommendations
·
The incumbent will solicit individual leave plans
from department, consolidate, seek management approval and communicate the
leave plan to staff
The incumbent will solicit individual leave plans
from department, consolidate, seek management approval and communicate the
leave plan to staff
·
Monitor leave utilization, update leave records and
report on staff leave utilization on a monthly basis
Monitor leave utilization, update leave records and
report on staff leave utilization on a monthly basis
·
Conduct Training Needs assessment and analysis in
liaison with Heads of Departments
Conduct Training Needs assessment and analysis in
liaison with Heads of Departments
·
Draws comprehensive annual training plans, seek management
approval and communicate to staff
Draws comprehensive annual training plans, seek management
approval and communicate to staff
·
Co-ordinate the drawing and implementation of
in-house training programmes
Co-ordinate the drawing and implementation of
in-house training programmes
·
Coordinate and monitor new staff induction
programmes and performance during probation and prepare their confirmation
reports
Coordinate and monitor new staff induction
programmes and performance during probation and prepare their confirmation
reports
·
Evaluate the training covered and make appropriate recommendations
to the right users
Evaluate the training covered and make appropriate recommendations
to the right users
·
Assess the operating business environment and the
current HR related policies, identify policy gaps
Assess the operating business environment and the
current HR related policies, identify policy gaps
·
Initiate the reviews of existing HR Policies and
procedures to develop new ones that cater for the prevailing organization situation
Initiate the reviews of existing HR Policies and
procedures to develop new ones that cater for the prevailing organization situation
·
Present the draft policies to Management for
discussion before being put to the Board for approval and adoption
Present the draft policies to Management for
discussion before being put to the Board for approval and adoption
·
Communicate policy changes and facilitate the change
processes
Communicate policy changes and facilitate the change
processes
·
Monitor staff adherence to the set policies and
procedures
Monitor staff adherence to the set policies and
procedures
·
Prepare HR plans and budgets for incorporation in
the – company business plan
Prepare HR plans and budgets for incorporation in
the – company business plan
·
Develop and monitor the implementation of frameworks
for tracking and reporting on the application of the HR initiatives
Develop and monitor the implementation of frameworks
for tracking and reporting on the application of the HR initiatives
·
Sensitize employees on matters related to retirement
Sensitize employees on matters related to retirement
·
Develop and implement retirement plans
Develop and implement retirement plans
·
Carry out exit interviews and prepare exit reports
Carry out exit interviews and prepare exit reports
·
Actively monitor the implementation of the
Compensation and Reward systems
Actively monitor the implementation of the
Compensation and Reward systems
·
Work closely with the Administrative Officer to ensure
that salaries, wages and benefits are offered on time to all eligible employees
accurately as per the Company policy.
Work closely with the Administrative Officer to ensure
that salaries, wages and benefits are offered on time to all eligible employees
accurately as per the Company policy.
·
Coordinate staff insurance and medical schemes
Coordinate staff insurance and medical schemes
·
Monitor departments’ adherence to safety procedures
and accident prevention programmes
Monitor departments’ adherence to safety procedures
and accident prevention programmes
·
Actively monitor the operations of the factory
clinic to ensure that medical care is provided to employees, dependents and
community as per the Company Policy
Actively monitor the operations of the factory
clinic to ensure that medical care is provided to employees, dependents and
community as per the Company Policy
·
Ensure that Company guest house is managed as per
the Company guidelines
Ensure that Company guest house is managed as per
the Company guidelines
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a Bachelor’s
degree Human Resource Management, Organisational Psychology, Social sciences
and any other Humanity with a strong bias in Human Resource Management
The applicant should preferably hold a Bachelor’s
degree Human Resource Management, Organisational Psychology, Social sciences
and any other Humanity with a strong bias in Human Resource Management
·
Possession of a Post graduate qualification in Management,
Human Resource, Business Administration is preferred
Possession of a Post graduate qualification in Management,
Human Resource, Business Administration is preferred
·
A minimum of five years’ experience in HR from a
reputable organization, with three years at a management level
A minimum of five years’ experience in HR from a
reputable organization, with three years at a management level
·
Added Advantage, Training in Strategic planning and Administrative
law or Labor Law
Added Advantage, Training in Strategic planning and Administrative
law or Labor Law
·
Record management skills
Record management skills
·
Excellent disciplinary management and problem
solving skills
Excellent disciplinary management and problem
solving skills
·
Counseling skills
Counseling skills
·
Good communication skills
Good communication skills
·
Excellent analytical skills
Excellent analytical skills
·
Team work and team building skills
Team work and team building skills
·
High level of confidentially
High level of confidentially
·
Excellent interpersonal skills
Excellent interpersonal skills
How to Apply:
All suitably
qualified and interested candidates should send their applications to:
qualified and interested candidates should send their applications to:
General Manager,
Mpanga Growers
Tea Factory Ltd.,
Tea Factory Ltd.,
P.O. Box 585,
Fort Portal, Uganda.
Fort Portal, Uganda.
Deadline: 29th December
2015
2015
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