Job
Title: Procurement Assistant
Title: Procurement Assistant
Organization:
Strengthening Partnerships, Results and Innovations in Nutrition Globally
(SPRING) Project
Strengthening Partnerships, Results and Innovations in Nutrition Globally
(SPRING) Project
Funding
Source: United States Agency for International Development (USAID)
Source: United States Agency for International Development (USAID)
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
Reports
to: Procurement Officer
to: Procurement Officer
About
US:
US:
The
Strengthening Partnerships, Results and Innovations in Nutrition Globally
(SPRING) Project is a five-year cooperative agreement funded by the United
States Agency for International Development (USAID) and managed by JSI Research
& Training Institute Inc. with partners, Helen Keller International, the
Manoff Group, Save the Children, and the International Food Policy Research
Institute (IFPRI). SPRING’s overarching
vision is to reduce under-nutrition, prevent stunting, and work with women of
reproductive age and children aged 6-23 months on reducing anemia. SPRING aims
to strengthen country efforts to scale up high-impact nutrition practices and
policies to improve maternal and child nutrition outcomes.
Strengthening Partnerships, Results and Innovations in Nutrition Globally
(SPRING) Project is a five-year cooperative agreement funded by the United
States Agency for International Development (USAID) and managed by JSI Research
& Training Institute Inc. with partners, Helen Keller International, the
Manoff Group, Save the Children, and the International Food Policy Research
Institute (IFPRI). SPRING’s overarching
vision is to reduce under-nutrition, prevent stunting, and work with women of
reproductive age and children aged 6-23 months on reducing anemia. SPRING aims
to strengthen country efforts to scale up high-impact nutrition practices and
policies to improve maternal and child nutrition outcomes.
Job
Summary: The Procurement Assistant will
support the Procurement Officer in the provision of general Procurement support
in line with the organizational guidelines and procedures to the USAID SPRING
project.
Summary: The Procurement Assistant will
support the Procurement Officer in the provision of general Procurement support
in line with the organizational guidelines and procedures to the USAID SPRING
project.
Key
Duties and Responsibilities:
Duties and Responsibilities:
·
In charge of compiling of the required information
for any proposed purchase. These include preparation and dispatch of requests for
quotations/proposals, LPOs, and any other document required by both SPRING and
vendors.
In charge of compiling of the required information
for any proposed purchase. These include preparation and dispatch of requests for
quotations/proposals, LPOs, and any other document required by both SPRING and
vendors.
·
Actively participate in proposal/bid/quote
analysis processes. The analysis should aim at ensuring fairness, open competition
and value for money for the program;
Actively participate in proposal/bid/quote
analysis processes. The analysis should aim at ensuring fairness, open competition
and value for money for the program;
·
Render support in soliciting quotations from
different suppliers as identified by the procurement committee.
Render support in soliciting quotations from
different suppliers as identified by the procurement committee.
·
Prepare and review the purchase orders (LPOs) and
preparation of recurrent purchase orders for contracting of services.
Prepare and review the purchase orders (LPOs) and
preparation of recurrent purchase orders for contracting of services.
·
Ensure proper filling of all procurement documents
in accordance with the procurement guidelines.
Ensure proper filling of all procurement documents
in accordance with the procurement guidelines.
·
In charge of preparing payments by organizing all
the supporting documents attached and ready for payment and following up to ensure
that they are paid in time.
In charge of preparing payments by organizing all
the supporting documents attached and ready for payment and following up to ensure
that they are paid in time.
·
Responsible for photocopying, scanning and giving
support in any other related procurement’s.
Responsible for photocopying, scanning and giving
support in any other related procurement’s.
·
Update the inventory correctly and in a timely
manner ensuring that all assets are with JSI Tags
Update the inventory correctly and in a timely
manner ensuring that all assets are with JSI Tags
·
Carrying out a participants verifications for all
trainings which have taken place before forwarding them for payment.
Carrying out a participants verifications for all
trainings which have taken place before forwarding them for payment.
·
Perform any other duties assigned by the
Procurement Officer.
Perform any other duties assigned by the
Procurement Officer.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The prospective applicant should hold a Bachelors’
degree in Procurement and Logistics or related field.
The prospective applicant should hold a Bachelors’
degree in Procurement and Logistics or related field.
·
Excellent communication skills.
Excellent communication skills.
·
Excellent command of English language and ability
to work in multi-cultural settings.
Excellent command of English language and ability
to work in multi-cultural settings.
·
Excellent interpersonal skills – able to build
good working relationships.
Excellent interpersonal skills – able to build
good working relationships.
·
Ability to share knowledge and experience.
Ability to share knowledge and experience.
·
Remains calm, in control and good humored even
under pressure.
Remains calm, in control and good humored even
under pressure.
·
Responds positively to critical feedback and
differing points of views.
Responds positively to critical feedback and
differing points of views.
·
Demonstrates a willingness to learn with good
interpersonal / communication skills.
Demonstrates a willingness to learn with good
interpersonal / communication skills.
How
to Apply:
to Apply:
All suitably
qualified and interested candidates should send their applications and updated
CVs with three referees to: [email protected]. The subject
line of the E-mail application should be “Procurement Assistant.”
qualified and interested candidates should send their applications and updated
CVs with three referees to: [email protected]. The subject
line of the E-mail application should be “Procurement Assistant.”
Hard copy
applications can be sent to:
applications can be sent to:
The Deputy
Chief of Party,
Chief of Party,
JSI Research
& Training Institute Inc,
& Training Institute Inc,
Plot 36/37A
Martyrs Way, Ministers Village, Near UNEB Offices Ntinda, Kampala- Uganda.
Martyrs Way, Ministers Village, Near UNEB Offices Ntinda, Kampala- Uganda.
Deadline:
24th December, 2015
24th December, 2015
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