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Job
Title: Property Disposal Officer
Title: Property Disposal Officer
Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty
Station: Entebbe, Uganda
Station: Entebbe, Uganda
Grade: NOA
Job
Opening Number: ESB-2015-NPO-HRS-001
Opening Number: ESB-2015-NPO-HRS-001
Report
to: Chief of Property Disposal Section
to: Chief of Property Disposal Section
About
MONUSCO:
MONUSCO:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Key
Duties and Responsibilities: Under the supervision of the Chief Property
Disposal Section, the Property Disposal Officer will be responsible for the
following duties:
Duties and Responsibilities: Under the supervision of the Chief Property
Disposal Section, the Property Disposal Officer will be responsible for the
following duties:
·
Support the section supervisor in executing proper
disposal of UN written-off property, hazardous waste, and other commodities
imposing risk to the environment in order to avoid associated pollution or
contamination.
Support the section supervisor in executing proper
disposal of UN written-off property, hazardous waste, and other commodities
imposing risk to the environment in order to avoid associated pollution or
contamination.
·
Actively monitor that the execution of established
contracts for the disposal of wastes as per terms and conditions outlined in
such contracts as well as UN Rules and Regulations and local/international
Environmental Standards.
Actively monitor that the execution of established
contracts for the disposal of wastes as per terms and conditions outlined in
such contracts as well as UN Rules and Regulations and local/international
Environmental Standards.
·
Work closely with all Commodity Managers (CM) in
the Supply Chain central warehouse and Self Accounting Units (SAUs) in the
Service Delivery (SD) to receive and dispose of written-off items as per the
recommendation of the Director of Mission Support (DMS), Local Property Survey
Board (LPSB) or Headquarters Property Survey Board (HPSB).
Work closely with all Commodity Managers (CM) in
the Supply Chain central warehouse and Self Accounting Units (SAUs) in the
Service Delivery (SD) to receive and dispose of written-off items as per the
recommendation of the Director of Mission Support (DMS), Local Property Survey
Board (LPSB) or Headquarters Property Survey Board (HPSB).
·
Coordinate the asset commercial sales with regional
procurement office (RPO) and also work closely to establish disposal contracts
by drafting statements of requirement (SOR) and participating in technical
evaluation teams (TET) and vendors’ facility visit.
Coordinate the asset commercial sales with regional
procurement office (RPO) and also work closely to establish disposal contracts
by drafting statements of requirement (SOR) and participating in technical
evaluation teams (TET) and vendors’ facility visit.
·
Carry out contractor performance assessment and
submit reports to Procurement office; coordinate with and advise the contract
management unit (CMU) for proper monitoring of contractor performance.
Carry out contractor performance assessment and
submit reports to Procurement office; coordinate with and advise the contract
management unit (CMU) for proper monitoring of contractor performance.
·
Conduct Boards of Survey (BOS) and dispose of UN
written-off assets as per the approval of DMS or other relevant authorities.
Conduct Boards of Survey (BOS) and dispose of UN
written-off assets as per the approval of DMS or other relevant authorities.
·
Carry out database management regarding write-off
of property for Entebbe; extract Business Intelligence (BI) reports indicating
business process weaknesses and then report to Chief PDS for further action.
Carry out database management regarding write-off
of property for Entebbe; extract Business Intelligence (BI) reports indicating
business process weaknesses and then report to Chief PDS for further action.
·
Monitor Galileo inventory system and ensure that
it is updated correctly i.e. create Disposal Case Files (DCF), Disposal
Certificates (DCE), insert assets.
Monitor Galileo inventory system and ensure that
it is updated correctly i.e. create Disposal Case Files (DCF), Disposal
Certificates (DCE), insert assets.
·
When approved for disposal and then take disposal
action prior or within the time line.
When approved for disposal and then take disposal
action prior or within the time line.
·
Create shopping carts (SC), standard orders (SO)
and Service Entry Sheets (SES) in Umoja system as transactions necessary for
PDS related business.
Create shopping carts (SC), standard orders (SO)
and Service Entry Sheets (SES) in Umoja system as transactions necessary for
PDS related business.
·
Conduct electronic archiving documents regarding
property disposal activities on time basis.
Conduct electronic archiving documents regarding
property disposal activities on time basis.
·
Perform any other duties as required and guided by
the immediate supervisor or the Chief of the Section (CPDS).
Perform any other duties as required and guided by
the immediate supervisor or the Chief of the Section (CPDS).
Qualifications,
Skills and Experience:
Skills and Experience:
·
The ideal candidate for the United Nations MONUSCO
Property Disposal Officer should hold a University degree (Bachelor Degree or
equivalent) in either supply chain management, business administration,
logistics management or related fields.
The ideal candidate for the United Nations MONUSCO
Property Disposal Officer should hold a University degree (Bachelor Degree or
equivalent) in either supply chain management, business administration,
logistics management or related fields.
·
A minimum of two years relevant progressively
responsible experience in a similar position is required while having master’s
degree.
A minimum of two years relevant progressively
responsible experience in a similar position is required while having master’s
degree.
·
Prior experience in the application of information
technologies to business practices in data management and procedures relevant
to commodity management and control along with proficiency in the use of office
applications such as MS Excel, Access, Word and PowerPoint is desirable.
Prior experience in the application of information
technologies to business practices in data management and procedures relevant
to commodity management and control along with proficiency in the use of office
applications such as MS Excel, Access, Word and PowerPoint is desirable.
·
Languages: Fluency in
spoken and written English is required.
Languages: Fluency in
spoken and written English is required.
Personal
Competencies:
Competencies:
·
Professionalism: A comprehensive grasp of inventory accounting
practices, data base management and Enterprise Reporting System. Ability to
define and analyze trends in the Property Management area, operate project
management software and develop reports and complex text documents. Ability to
maintain focus and accuracy for sustained periods.
Professionalism: A comprehensive grasp of inventory accounting
practices, data base management and Enterprise Reporting System. Ability to
define and analyze trends in the Property Management area, operate project
management software and develop reports and complex text documents. Ability to
maintain focus and accuracy for sustained periods.
·
Teamwork: Proven
interpersonal skills and the ability to establish and maintain effective working
relations with people in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity.
Teamwork: Proven
interpersonal skills and the ability to establish and maintain effective working
relations with people in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity.
·
Technological
Awareness: High Expertise in Information Technology and its application to
business practices and procedures, relevant to property management and
distribution control and inventory. Excellent knowledge of methodologies for
database management and analysis is essential
Technological
Awareness: High Expertise in Information Technology and its application to
business practices and procedures, relevant to property management and
distribution control and inventory. Excellent knowledge of methodologies for
database management and analysis is essential
NB:
The United Nations does not charge a fee at any stage of the recruitment
process (application, interview meeting, processing, or training). The United
Nations does not concern itself with information on applicants’ bank accounts.
The United Nations does not charge a fee at any stage of the recruitment
process (application, interview meeting, processing, or training). The United
Nations does not concern itself with information on applicants’ bank accounts.
How
to Apply:
to Apply:
All suitably
qualified candidates should send their applications the following documents:
qualified candidates should send their applications the following documents:
·
Cover Letter (letter of motivation or application
letter);
Cover Letter (letter of motivation or application
letter);
·
The United Nations Personal History form (P-11), Download Here;
The United Nations Personal History form (P-11), Download Here;
·
Proof of required academic certificates;
Proof of required academic certificates;
·
Copy of birth certificate; or copy of National ID;
or copy of Passport;
Copy of birth certificate; or copy of National ID;
or copy of Passport;
·
Employment verification letter from most recent
employer;
Employment verification letter from most recent
employer;
·
Internal candidates must submit 2 most recent
performance evaluations and external candidates must submit two reference
letters
Internal candidates must submit 2 most recent
performance evaluations and external candidates must submit two reference
letters
By email:
All
applicants are strongly encouraged to apply by e-mail and must include the
Vacancy Announcement Number and the Job Title and send to:
rsce-recruitment@un.org
applicants are strongly encouraged to apply by e-mail and must include the
Vacancy Announcement Number and the Job Title and send to:
rsce-recruitment@un.org
By Hand:
Or hand
carried to: RSCE – Entebbe Support Base, Buku Road, P.O. Box 710, Entebbe.
Uganda
carried to: RSCE – Entebbe Support Base, Buku Road, P.O. Box 710, Entebbe.
Uganda
NB:
Do not submit original certificate(s) with the application. In line with the UN
policy on gender balance, female candidates are strongly encouraged.
Do not submit original certificate(s) with the application. In line with the UN
policy on gender balance, female candidates are strongly encouraged.
Deadline:
28th December 2015
28th December 2015
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