Job Title: Front Office Assistant
Organisation: ActionAid
International
International
Duty Station: Kampala, Uganda
Reports to: Administration
Coordinator
Coordinator
About US:
ActionAid is an
International Development Agency in over 50 countries in Africa, Asia, Latin
America and the Caribbean. ActionAid’s mission is to work with the poor and the
excluded people in the world to eradicate poverty by overcoming the injustices
and the inequity that cause it.
International Development Agency in over 50 countries in Africa, Asia, Latin
America and the Caribbean. ActionAid’s mission is to work with the poor and the
excluded people in the world to eradicate poverty by overcoming the injustices
and the inequity that cause it.
Job Summary: The Front
Office Assistant will be responsible for the daily operations of the front
desk, administrative support, inquiry handling, guest relations and perform
clerical functions of the front desk and effectively implement administrative
policies of ActionAid Uganda
Office Assistant will be responsible for the daily operations of the front
desk, administrative support, inquiry handling, guest relations and perform
clerical functions of the front desk and effectively implement administrative
policies of ActionAid Uganda
Key Duties and Responsibilities:
·
The incumbent will receive and respond to all
ActionAid visitors’ inquiries, phone calls and correspondence.
The incumbent will receive and respond to all
ActionAid visitors’ inquiries, phone calls and correspondence.
·
Provide timely information on ActionAid Uganda’s services
to visitors.
Provide timely information on ActionAid Uganda’s services
to visitors.
·
Provide logistical support to staff and AAU’s
visitors in line with approved travel plans, AAU Policies and Procedures.
Provide logistical support to staff and AAU’s
visitors in line with approved travel plans, AAU Policies and Procedures.
·
Provide Customer service and support the
Administration Coordinator with basic administration roles.
Provide Customer service and support the
Administration Coordinator with basic administration roles.
·
Perform any other duties as assigned by the Administration
Coordinator
Perform any other duties as assigned by the Administration
Coordinator
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the ActionAid Front Office
Assistant should hold a Diploma in Business Administration, Secretarial
studies, Office Management, Procurement and Logistics.
The ideal candidate for the ActionAid Front Office
Assistant should hold a Diploma in Business Administration, Secretarial
studies, Office Management, Procurement and Logistics.
·
At least two years’ professional experience in Front
Desk Management and Administration function in a busy organization.
At least two years’ professional experience in Front
Desk Management and Administration function in a busy organization.
·
Excellent interpersonal, diplomacy and problem
solving skills
Excellent interpersonal, diplomacy and problem
solving skills
·
Excellent communication skills.
Excellent communication skills.
·
Good Administrative skills
Good Administrative skills
·
Good customer care skills.
Good customer care skills.
·
Proven ability to maintain professionalism and
confidentiality
Proven ability to maintain professionalism and
confidentiality
How to Apply:
All candidates
are encouraged to either send their applications via E-mail or hand deliver to
[email protected] or addressed to: The Director Human
Resource/Organizational Effectiveness, ActionAid International Uganda, Plot
Number 2514/2515 Ggaba Road, Opposite Kampala International University P.O. Box
676 Kampala, Uganda.
are encouraged to either send their applications via E-mail or hand deliver to
[email protected] or addressed to: The Director Human
Resource/Organizational Effectiveness, ActionAid International Uganda, Plot
Number 2514/2515 Ggaba Road, Opposite Kampala International University P.O. Box
676 Kampala, Uganda.
Deadline: Monday 14th December 2015 by
5:00 Pm
5:00 Pm
For more of the
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline