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Fresher Admin Jobs – Receptionist / Secretary at International Organization for Migration (IOM)
Job
Title: Receptionist / Secretary
Title: Receptionist / Secretary
Organization: International Organization for Migration
(IOM)
(IOM)
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
Reports
to: Project Manager, European
Union Election Observation Mission (EU EOM)
to: Project Manager, European
Union Election Observation Mission (EU EOM)
VNE
Number: VNE-18
Number: VNE-18
About
US:
US:
The International Organization for
Migration (IOM), established in 1951, is the leading international
intergovernmental organization dealing with migration. IOM works to help ensure the orderly and
humane management of migration, to promote international cooperation on migration
issues, to assist in the search for practical solutions to migration problems
and to provide humanitarian assistance to migrants in need, including refugees
and internally displaced people. The IOM, acting as implementing partner for
the European Commission, is seeking to recruit a number of local staff for
support functions assigned to the European Union Election Observation Mission
(EU EOM) in Uganda.
Migration (IOM), established in 1951, is the leading international
intergovernmental organization dealing with migration. IOM works to help ensure the orderly and
humane management of migration, to promote international cooperation on migration
issues, to assist in the search for practical solutions to migration problems
and to provide humanitarian assistance to migrants in need, including refugees
and internally displaced people. The IOM, acting as implementing partner for
the European Commission, is seeking to recruit a number of local staff for
support functions assigned to the European Union Election Observation Mission
(EU EOM) in Uganda.
Job
Summary: The
Receptionist / Secretary will maintain and implement protocol procedures. The
incumbent prepares high quality briefing materials for supervisors’
appointments, meetings, and missions. The incumbent will draft correspondences,
directives, and making follow up when required. As Receptionist, she/he will
screen all incoming calls and correspondence, present proposals to eliminate
communication bottlenecks in the office and streamline office procedures
between the core team office and the subordinate units. She/he will maintain
and update rosters of high level partners and telephone lists, coordinate the
information flow in the office, follow on circulation files.
Summary: The
Receptionist / Secretary will maintain and implement protocol procedures. The
incumbent prepares high quality briefing materials for supervisors’
appointments, meetings, and missions. The incumbent will draft correspondences,
directives, and making follow up when required. As Receptionist, she/he will
screen all incoming calls and correspondence, present proposals to eliminate
communication bottlenecks in the office and streamline office procedures
between the core team office and the subordinate units. She/he will maintain
and update rosters of high level partners and telephone lists, coordinate the
information flow in the office, follow on circulation files.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The
ideal candidate for the IOM Receptionist / Secretary vacancy should preferably
hold a degree in Business Management or related field
The
ideal candidate for the IOM Receptionist / Secretary vacancy should preferably
hold a degree in Business Management or related field
·
A
minimum of two years’ experience (preferably with International Organizations
or NGOs in the related field).
A
minimum of two years’ experience (preferably with International Organizations
or NGOs in the related field).
·
Ability
to prepare informal translations and manage core team missions and
representation schedule is requested.
Ability
to prepare informal translations and manage core team missions and
representation schedule is requested.
·
Excellent
command of both written and spoken English
Excellent
command of both written and spoken English
·
Fluency
in any other local language would be an asset.
Fluency
in any other local language would be an asset.
·
Excellent
analytical and drafting skills
Excellent
analytical and drafting skills
·
Computer
literacy i.e. familiar with MS Windows, Excel and Outlook.
Computer
literacy i.e. familiar with MS Windows, Excel and Outlook.
·
Willingness
and flexibility to work in an environment with an intensive workload
Willingness
and flexibility to work in an environment with an intensive workload
·
Candidates
must be willing to work flexible hours and be able to perform under tight
deadlines.
Candidates
must be willing to work flexible hours and be able to perform under tight
deadlines.
NB: Candidates should be
available for hire immediately. Female candidates are encouraged to apply.
available for hire immediately. Female candidates are encouraged to apply.
How
to Apply:
to Apply:
All those interested in working with the
International Organisation for Migration (IOM) should send their resumes and
short application letters via E-mail only to: recruitmentuganda@iom.int. Please
clearly include the VNE Number in the subject line of the email. (Check top of
this advert)
International Organisation for Migration (IOM) should send their resumes and
short application letters via E-mail only to: recruitmentuganda@iom.int. Please
clearly include the VNE Number in the subject line of the email. (Check top of
this advert)
Deadline:
24th December 2015
24th December 2015
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