Job
Title: Finance Assistant
Title: Finance Assistant
Organization:
Strengthening Partnerships, Results and Innovations in Nutrition Globally
(SPRING) Project
Strengthening Partnerships, Results and Innovations in Nutrition Globally
(SPRING) Project
Funding
Source: United States Agency for International Development (USAID)
Source: United States Agency for International Development (USAID)
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
Reports
to: Senior Finance Officer
to: Senior Finance Officer
About
US:
US:
The
Strengthening Partnerships, Results and Innovations in Nutrition Globally
(SPRING) Project is a five-year cooperative agreement funded by the United
States Agency for International Development (USAID) and managed by JSI Research
& Training Institute Inc. with partners, Helen Keller International, the
Manoff Group, Save the Children, and the International Food Policy Research
Institute (IFPRI). SPRING’s overarching
vision is to reduce under-nutrition, prevent stunting, and work with women of
reproductive age and children aged 6-23 months on reducing anemia. SPRING aims
to strengthen country efforts to scale up high-impact nutrition practices and
policies to improve maternal and child nutrition outcomes.
Strengthening Partnerships, Results and Innovations in Nutrition Globally
(SPRING) Project is a five-year cooperative agreement funded by the United
States Agency for International Development (USAID) and managed by JSI Research
& Training Institute Inc. with partners, Helen Keller International, the
Manoff Group, Save the Children, and the International Food Policy Research
Institute (IFPRI). SPRING’s overarching
vision is to reduce under-nutrition, prevent stunting, and work with women of
reproductive age and children aged 6-23 months on reducing anemia. SPRING aims
to strengthen country efforts to scale up high-impact nutrition practices and
policies to improve maternal and child nutrition outcomes.
Job
Summary: The Finance Assistant plays a
focal role in supporting the SPRING UGANDA accounting function in order to
ensure timely and accurate reporting of SPRING UGANDA financial and accounting
information.
Summary: The Finance Assistant plays a
focal role in supporting the SPRING UGANDA accounting function in order to
ensure timely and accurate reporting of SPRING UGANDA financial and accounting
information.
Key
Duties and Responsibilities:
Duties and Responsibilities:
·
Ensure safe custody of an adequate petty cash
float, to be issued in accordance with SPRING UGANDA policies and procedures.
Ensure safe custody of an adequate petty cash
float, to be issued in accordance with SPRING UGANDA policies and procedures.
·
Prepare payment vouchers and cheques, code and
post all financial transactions in QuickBooks.
Prepare payment vouchers and cheques, code and
post all financial transactions in QuickBooks.
·
In charge of cash disbursements during Trainings and
other Technical activities.
In charge of cash disbursements during Trainings and
other Technical activities.
·
Photocopy all vouchers, back-up documentation and
cheques as soon as the transactions are entered into quick books.
Photocopy all vouchers, back-up documentation and
cheques as soon as the transactions are entered into quick books.
·
Follow up with HR to ensure that timesheets are on
time in support of the payroll voucher.
Follow up with HR to ensure that timesheets are on
time in support of the payroll voucher.
·
Arrange vouchers for dispatch to Home Office along
with other Quick Books reports.
Arrange vouchers for dispatch to Home Office along
with other Quick Books reports.
·
Ensure that that all original documents are
photocopied before they are dispatched to Washington.
Ensure that that all original documents are
photocopied before they are dispatched to Washington.
·
Follow up financial transactions with outside
agencies & vendors as necessary.
Follow up financial transactions with outside
agencies & vendors as necessary.
·
Offer technical support in reviewing staff
Accountabilities and forward them for second review to Senior Finance Officer.
Offer technical support in reviewing staff
Accountabilities and forward them for second review to Senior Finance Officer.
·
Assist the Senior Finance Officer during the
Filing and submission of statutory payroll deductions (PAYE, NSSF, LST etc)
Assist the Senior Finance Officer during the
Filing and submission of statutory payroll deductions (PAYE, NSSF, LST etc)
·
Provide back up support in alerting staff for
their pending travel Advances and the need for them to account as soon as the
activity is completed.
Provide back up support in alerting staff for
their pending travel Advances and the need for them to account as soon as the
activity is completed.
·
Perform any other duties assigned by the Senior
Finance Officer.
Perform any other duties assigned by the Senior
Finance Officer.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The applicants for the Finance Assistant career
opportunity must hold a University degree in Business Studies or commerce
(Finance or Accounting option) or Professional Qualifications at level 2 of:
ACCA, CPA, etc.
The applicants for the Finance Assistant career
opportunity must hold a University degree in Business Studies or commerce
(Finance or Accounting option) or Professional Qualifications at level 2 of:
ACCA, CPA, etc.
·
A minimum of two years working experience in financial
management.
A minimum of two years working experience in financial
management.
·
Computer literacy skills i.e. proficient with
Quick Books (Mandatory), Excel and other MS office Packages
Computer literacy skills i.e. proficient with
Quick Books (Mandatory), Excel and other MS office Packages
·
Previous experience in accounting for International
Donors program funds
Previous experience in accounting for International
Donors program funds
·
Familiarity with USAID regulations and procedures
desirable but not mandatory
Familiarity with USAID regulations and procedures
desirable but not mandatory
·
Financial/accounting background
Financial/accounting background
·
Excellent written and oral communication skills
Excellent written and oral communication skills
·
Excellent interpersonal skills
Excellent interpersonal skills
·
Proven ability to pay attention to detail (Strong
Analytical skills)
Proven ability to pay attention to detail (Strong
Analytical skills)
·
Strong teamwork team work skills
Strong teamwork team work skills
How
to Apply:
to Apply:
All suitably
qualified and interested candidates should send their applications and updated
CVs with three referees to: [email protected]. The subject
line of the E-mail application should be “Finance Assistant.”
qualified and interested candidates should send their applications and updated
CVs with three referees to: [email protected]. The subject
line of the E-mail application should be “Finance Assistant.”
Hard copy
applications can be sent to:
applications can be sent to:
The Deputy
Chief of Party,
Chief of Party,
JSI Research
& Training Institute Inc,
& Training Institute Inc,
Plot 36/37A
Martyrs Way, Ministers Village, Near UNEB Offices Ntinda, Kampala- Uganda.
Martyrs Way, Ministers Village, Near UNEB Offices Ntinda, Kampala- Uganda.
Deadline:
24th December, 2015
24th December, 2015
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