Accounts Assistant – Systems – Inter University Council for East Africa (IUCEA)

Organization: Inter
University Council for East Africa (IUCEA)
Duty Station: Kampala,
Reports to: Senior
About US:
The Inter University Council
for East Africa (IUCEA) is a strategic institution of the East African
Community (EAC) responsible for coordinating the development of human resources
and research in the region.  IUCEA is
charged with a number of responsibilities among them being to coordinate
academic and research activities jointly undertaken by Partner states and
member university institutions.  The main
objectives of IUCEA are to (i) facilitate networking among universities in East
Africa, and with universities outside the region; (ii) provide a forum for
discussion on a wide range of academic and other matters relating to higher
education in East Africa; and (iii) facilitate maintenance of internationally
comparable education standards in East Africa so as to promote the region’s
global competitiveness in higher education.
Key Duties and Responsibilities: 
  • The
    Accounts Assistant   – Systems will
    be tasked with the verification and ensure all paid cheque
    vouchers/receipts, commitments, are duly signed, coded with the correct account
    and are properly filled
  • Ensure
    timely data entry of daily transactions (payments, receipts and budget
    commitments) in the Accounting System
  • Provide
    technical support and maintain existing financial systems so that they
    satisfy specific business reporting requirements
  • Render
    support in the preparation of quarterly Budget performance reports basing
    on each cost Center’s activities and Targets
  • Support
    to carry out daily applications and systems back up of the Accounting systems,
  • Support
    the IUCEA budget preparation process (capturing of AOPs, costing, coding),
  • Upload
    approved budget from BMS into the Accounting system
  • Confirm
    Budget availability for all expenditure requests before approval
  • Conduct
    monthly bank reconciliation by 10th of next month, print and forward for
  • Support
    in monthly reconciliation of GL accounts with other modules, and summary
    of account listings (provision for gratuity, membership fee, partner
    states contribution) etc.,
  • Ensure
    the timely maintenance of IUCEA vendors and customers in the Accounting
  • Maintaining
    and updating IUCEA Fixed Assets registers with any additions, disposals,
    and generating depreciation charge as required
  • Support
    in carrying out of year end closing procedures and preparing year-end
    financial statements
  • Perform
    any other duties that may be assigned to you from time to time by the Senior
Qualifications, Skills and Experience: 
  • The
    ideal candidate should hold a Bachelor’s degree in Accounting, Finance,
    Business Related, or Public Administration from a recognised institutions;
    professional qualification (ACCA/CPA Part I) or its equivalent.
  • A
    minimum of three years of relevant working experience in public sector or
    a busy private establishment.
  • The
    applicant must be certified in Accounting Systems Software.
  • Computer
    literacy i.e. proficient in financial accounting packages.
  • Excellent
    organisational, interpersonal relations and communication skills, pays
    attention to detail and ability to multi task,
  • She/he
    must be of high level of integrity.
How to Apply: 
All suitably qualified and
interested candidates should send their hard or soft copies of their
application documents including the letter of application, CV, three referees’
contacts, copies of certificates and testimonials and other relevant documents
to the undersigned. 
Executive Secretary
Inter-University Council for
East Africa
Plot M833, Kigobe Road
Kampala, Kyambogo
P.O. Box 7110, Kampala, Uganda
Fax: +256 414 342 007
Deadline: Monday, 4th
January 2016 by 5:00 PM

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