Job Title: Project Coordinator
Organization:
Inter-University Council for East Africa (IUCEA)
Inter-University Council for East Africa (IUCEA)
Project Name: Africa Higher
Education Centers of Excellence Project (ACE II)
Education Centers of Excellence Project (ACE II)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Executive
Secretary
Secretary
About US:
The Inter-University
Council for East Africa (IUCEA) is a strategic institution of the East African
Community (EAC) responsible for the development and coordination of higher
education and research in the region. Its mission is to promote strategic and
sustainable development of higher education systems and research for supporting
East Africa’s socio-economic development and regional integration. The IUCEA
Vision is to become a strategic institution of EAC responsible for promoting,
developing and coordinating human resources development and research in the
region. Currently there are 100 member university institutions, both public and
private from all the EAC Partner States of Burundi, Kenya, Rwanda, Tanzania and
Uganda.
Council for East Africa (IUCEA) is a strategic institution of the East African
Community (EAC) responsible for the development and coordination of higher
education and research in the region. Its mission is to promote strategic and
sustainable development of higher education systems and research for supporting
East Africa’s socio-economic development and regional integration. The IUCEA
Vision is to become a strategic institution of EAC responsible for promoting,
developing and coordinating human resources development and research in the
region. Currently there are 100 member university institutions, both public and
private from all the EAC Partner States of Burundi, Kenya, Rwanda, Tanzania and
Uganda.
About World Bank ACE II Project:
The World Bank
is helping to develop regional higher education centers of excellence in
Eastern and Southern Africa to promote regional specialization among
participating universities within areas that address particular common
development challenges, and strengthen the capacities of these universities to
deliver high quality training and applied research. Following the above, a
Regional Steering Committee (RSC) has already been established to oversee implementation
of the ACE II project. Subsequently, the RSC has selected the Inter-University Council
for East Africa (IUCEA) to be the Regional Facilitation Unit (RFU) for the
project. The RFU will be involved in the preparation and implementation of the
project by carrying out the day-to-day project activities. Hence, it will
facilitate and coordinate the regional aspects of the project as the
Secretariat of the RSC. The RFU will handle the logistics for the call for
proposals and selection, work with selected institutions in developing a work
plan, undertake monitoring and evaluation, coordinate capacity building
initiatives for the selected centers of excellence, and share good practices
across countries
is helping to develop regional higher education centers of excellence in
Eastern and Southern Africa to promote regional specialization among
participating universities within areas that address particular common
development challenges, and strengthen the capacities of these universities to
deliver high quality training and applied research. Following the above, a
Regional Steering Committee (RSC) has already been established to oversee implementation
of the ACE II project. Subsequently, the RSC has selected the Inter-University Council
for East Africa (IUCEA) to be the Regional Facilitation Unit (RFU) for the
project. The RFU will be involved in the preparation and implementation of the
project by carrying out the day-to-day project activities. Hence, it will
facilitate and coordinate the regional aspects of the project as the
Secretariat of the RSC. The RFU will handle the logistics for the call for
proposals and selection, work with selected institutions in developing a work
plan, undertake monitoring and evaluation, coordinate capacity building
initiatives for the selected centers of excellence, and share good practices
across countries
Job Summary: The Project Coordinator will oversee the
project and ensure that it’s properly managed and coordinated for successful preparation
and implementation in accordance with the objectives and Terms of Reference of
the Regional Facilitation Unit, the job holder will provide strategic leadership
in coordinating the preparation and implementation of ACE II activities and
resources management. With the assistance of the information and communication
officer, s/he will be the focal point for stakeholders (the governments of the
participating countries, the World Bank, interested institutions, media etc.).
The incumbent will be responsible for the production of quality outputs
undertaken and financed under ACEs, and for proper management of accountability
and reporting of the project funds.
project and ensure that it’s properly managed and coordinated for successful preparation
and implementation in accordance with the objectives and Terms of Reference of
the Regional Facilitation Unit, the job holder will provide strategic leadership
in coordinating the preparation and implementation of ACE II activities and
resources management. With the assistance of the information and communication
officer, s/he will be the focal point for stakeholders (the governments of the
participating countries, the World Bank, interested institutions, media etc.).
The incumbent will be responsible for the production of quality outputs
undertaken and financed under ACEs, and for proper management of accountability
and reporting of the project funds.
Key Duties and Responsibilities:
·
The incumbent steer the facilitation coordination,
communication and information dissemination including advertising in regional
and national print and electronic media, information on the ACE II project.
The incumbent steer the facilitation coordination,
communication and information dissemination including advertising in regional
and national print and electronic media, information on the ACE II project.
·
The job holder oversees and implements the
implementation plans
The job holder oversees and implements the
implementation plans
·
Represent IUCEA/project in various forum as authorized
by the Executive Secretary
Represent IUCEA/project in various forum as authorized
by the Executive Secretary
·
Coordinates and manages processes for the call for
proposals and selection for the ACE II project
Coordinates and manages processes for the call for
proposals and selection for the ACE II project
·
Coordinates and facilitates the convening of the
Regional Steering Committee
Coordinates and facilitates the convening of the
Regional Steering Committee
·
The incumbent manages the financial and procurement
functions
The incumbent manages the financial and procurement
functions
·
Actively facilitates the selection of evaluation
committees
Actively facilitates the selection of evaluation
committees
·
Facilitates capacity building of evaluation teams
Facilitates capacity building of evaluation teams
·
Coordinates and facilitates the convening of
evaluation committee meetings
Coordinates and facilitates the convening of
evaluation committee meetings
·
Coordinates and provides logistics for site visits
and for evaluation meetings
Coordinates and provides logistics for site visits
and for evaluation meetings
·
The job holder coordinates the proposal improvement
process
The job holder coordinates the proposal improvement
process
·
Oversees all recurrent and operational activities
that are required to effectively facilitate the preparation and operation of the
ACE II project
Oversees all recurrent and operational activities
that are required to effectively facilitate the preparation and operation of the
ACE II project
·
Actively facilitates and supports knowledge
management, sharing and networking between the ACEs and partner institutions
Actively facilitates and supports knowledge
management, sharing and networking between the ACEs and partner institutions
·
Organizes meetings with national and regional higher
education agencies linked to ACE II project
Organizes meetings with national and regional higher
education agencies linked to ACE II project
·
Manages Monitoring and Evaluation (M&E) functions
including design of the ACE II project’s M&E system.
Manages Monitoring and Evaluation (M&E) functions
including design of the ACE II project’s M&E system.
·
Prepares and submits periodic project reports to the
Project Steering Team (PST) in accordance with the ACE II project M&E
system, for submission to Regional Steering
Prepares and submits periodic project reports to the
Project Steering Team (PST) in accordance with the ACE II project M&E
system, for submission to Regional Steering
·
Committee and the World Bank
Committee and the World Bank
·
Coordinates and supports ACEs individual report
consolidation and updating
Coordinates and supports ACEs individual report
consolidation and updating
·
Prepares and facilitates external audit processes
Prepares and facilitates external audit processes
·
Develops and operationalizes the project operational
manual
Develops and operationalizes the project operational
manual
·
Perform any other functions related to the
successful implementation of the ACE II project as directed by the IUCEA
Executive Secretary
Perform any other functions related to the
successful implementation of the ACE II project as directed by the IUCEA
Executive Secretary
Key Performance Indicators:
·
An effective Project Operational Manual developed
An effective Project Operational Manual developed
·
Effective and operating centers of excellence in
accordance with the objectives of the
Effective and operating centers of excellence in
accordance with the objectives of the
·
programme established
programme established
·
Periodic and comprehensive monitoring and evaluation
reports timely prepared and submitted in accordance with the M&E system
Periodic and comprehensive monitoring and evaluation
reports timely prepared and submitted in accordance with the M&E system
·
Operational instruments developed and implemented
Operational instruments developed and implemented
·
Timely accountabilities of project funds undertaken
Timely accountabilities of project funds undertaken
Qualifications, Skills and Experience:
·
The applicant should preferably hold a PhD degree
from a recognized institution in Natural Science, Technology, Engineering, Mathematics/Statistics,
Agriculture, Health, Education (linked to the Natural Science, Technology,
Engineering, Mathematics/Statistics, Agriculture and Health), or in a related field,
and
The applicant should preferably hold a PhD degree
from a recognized institution in Natural Science, Technology, Engineering, Mathematics/Statistics,
Agriculture, Health, Education (linked to the Natural Science, Technology,
Engineering, Mathematics/Statistics, Agriculture and Health), or in a related field,
and
·
Possession of a postgraduate training in Project
Planning and Management from a recognized Institution;
Possession of a postgraduate training in Project
Planning and Management from a recognized Institution;
·
A minimum of ten years’ experience in an academic or
research institution having played a pivotal role in development and management
of research in disciplinary areas related to Science, Technology, Engineering,
Mathematics/Statistics, Agriculture, or Health.
A minimum of ten years’ experience in an academic or
research institution having played a pivotal role in development and management
of research in disciplinary areas related to Science, Technology, Engineering,
Mathematics/Statistics, Agriculture, or Health.
·
At least five years at a senior position in a
University (at least as Faculty Dean or equivalent) and coordinated donor
funded programmes/projects, and preferably involved in managing training and
capacity building programmes/projects, with a track record of delivering key
outputs in a timely manner.
At least five years at a senior position in a
University (at least as Faculty Dean or equivalent) and coordinated donor
funded programmes/projects, and preferably involved in managing training and
capacity building programmes/projects, with a track record of delivering key
outputs in a timely manner.
·
Leadership, conceptual, analytical, and
problem-solving skills
Leadership, conceptual, analytical, and
problem-solving skills
·
Previous experience in project/programme management
Previous experience in project/programme management
·
Past exposure and experience in managing training
and capacity building programs preferred
Past exposure and experience in managing training
and capacity building programs preferred
·
Working knowledge of programme/project monitoring
and evaluation, as well as financial management and procurement
Working knowledge of programme/project monitoring
and evaluation, as well as financial management and procurement
·
Familiarity with higher education and research
dynamics in Eastern and Southern African sub-regions, and globally
Familiarity with higher education and research
dynamics in Eastern and Southern African sub-regions, and globally
·
Excellent interpersonal, negotiation, communication
and report writing skills
Excellent interpersonal, negotiation, communication
and report writing skills
·
Ability to dialogue with government, international
agencies and civil society leaders
Ability to dialogue with government, international
agencies and civil society leaders
·
Ability to interact and engage with all levels of
leadership in higher education and research institutes, at the top (e.g. Vice
Chancellors or equivalent), middle (e.g. Deans of Faculties or equivalent), and
lower (Heads of Departments and Senior Researchers).
Ability to interact and engage with all levels of
leadership in higher education and research institutes, at the top (e.g. Vice
Chancellors or equivalent), middle (e.g. Deans of Faculties or equivalent), and
lower (Heads of Departments and Senior Researchers).
·
Computer IT skills (Word, Excel, Power Point
Presentation – PPT)
Computer IT skills (Word, Excel, Power Point
Presentation – PPT)
·
Familiarity with World Bank projects is an added
advantage
Familiarity with World Bank projects is an added
advantage
·
Previous experience with donor funded project management
and reporting procedures
Previous experience with donor funded project management
and reporting procedures
·
Ability to work in challenging multi-cultural
environment
Ability to work in challenging multi-cultural
environment
·
Time management, attention to detail, team player
Time management, attention to detail, team player
·
Additional language skills – Portuguese/French – is
an added advantage
Additional language skills – Portuguese/French – is
an added advantage
How to Apply:
All qualified
and interested candidates are encouraged to send their application letters
accompanied with the following documents:
and interested candidates are encouraged to send their application letters
accompanied with the following documents:
·
Certified copies of the applicants degree awards
Certified copies of the applicants degree awards
·
Up to date and comprehensive Curriculum Vitae
Up to date and comprehensive Curriculum Vitae
·
Addresses of three referees, one of which should be
of the current immediate supervisor.
Addresses of three referees, one of which should be
of the current immediate supervisor.
The applications
should clearly marked “Application for the post of Project Coordinator” in hard
copy or via E-mail addressed to:
should clearly marked “Application for the post of Project Coordinator” in hard
copy or via E-mail addressed to:
The Executive
Secretary
Secretary
Inter-University
Council for East Africa
Council for East Africa
Plot M833,
Kigobe Road
Kigobe Road
Kampala,
Kyambogo
Kyambogo
P.O. Box 7110,
Kampala, Uganda
Kampala, Uganda
Tel: +256 414
256 251/2
256 251/2
Fax: +256 414
342 007
342 007
E-mail to: [email protected]
Deadline: 16th November, 2015
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