Job Title: Stores Assistant
Organization: Uganda Health
Marketing Group Ltd. (UHMG)
Marketing Group Ltd. (UHMG)
Project Name: USAID/Uganda
Social Marketing Activity
Social Marketing Activity
Duty Station: Kampala, Uganda
Reports to: Logistics and
Supply Chain Officer
Supply Chain Officer
About US:
Uganda Health
Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is
“A good life for all Ugandans.” We envision a Ugandan society with good life,
when products and services in Reproductive Health, HIV, Malaria and Child
Health are accessible, affordable and effectively utilized by all those in
need. Our Mission is “To improve the
quality of life of Ugandans, through the provision of superior and affordable
health care solutions.” Our Core Values
are; Integrity, Transparency, Accountability, Teamwork, Excellence,
Flexibility, and Equity.
Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is
“A good life for all Ugandans.” We envision a Ugandan society with good life,
when products and services in Reproductive Health, HIV, Malaria and Child
Health are accessible, affordable and effectively utilized by all those in
need. Our Mission is “To improve the
quality of life of Ugandans, through the provision of superior and affordable
health care solutions.” Our Core Values
are; Integrity, Transparency, Accountability, Teamwork, Excellence,
Flexibility, and Equity.
About USAID Project:
UHMG was
awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative
agreement for a health sector-wide program. The program’s goal is to contribute
to a reduction in new HIV infections, total fertility, maternal and child
mortality, malnutrition and malaria, and to improve access to family planning.
This four-year activity aims to improve utilization of and increase the uptake
of health-related social marketing products and services among under-served
Ugandan consumers and communities in rural and urban areas.
awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative
agreement for a health sector-wide program. The program’s goal is to contribute
to a reduction in new HIV infections, total fertility, maternal and child
mortality, malnutrition and malaria, and to improve access to family planning.
This four-year activity aims to improve utilization of and increase the uptake
of health-related social marketing products and services among under-served
Ugandan consumers and communities in rural and urban areas.
Job Summary: The Stores
Assistant will provide professional stores management support to the USAID Project
in line with the stores and stocks management and operational policies and
guidelines, while ensuring value for money, efficiency and effectiveness. This
will include timely reporting of all stock status and movements and hence will
require a fast learner, self-driven, seasoned, and experienced person with
skills to manage and oversee these technical areas.
Assistant will provide professional stores management support to the USAID Project
in line with the stores and stocks management and operational policies and
guidelines, while ensuring value for money, efficiency and effectiveness. This
will include timely reporting of all stock status and movements and hence will
require a fast learner, self-driven, seasoned, and experienced person with
skills to manage and oversee these technical areas.
Key Duties and Responsibilities:
·
The incumbent keeps the stores inventory records
updated.
The incumbent keeps the stores inventory records
updated.
·
Participate in the receipt and issue of all
supplies.
Participate in the receipt and issue of all
supplies.
·
Maintain the stores in accordance with the set
standards, and check that safety measures are in place and are adhered to.
Maintain the stores in accordance with the set
standards, and check that safety measures are in place and are adhered to.
·
The job holder will minimize all areas of inventory
and product damage and loss
The job holder will minimize all areas of inventory
and product damage and loss
·
Work in liaison with the supervisor to ensure
sufficient space for all products received.
Work in liaison with the supervisor to ensure
sufficient space for all products received.
·
Regularly track products’ expiry dates and
dispatched supplies according to expiry dates (FeFo or FIFO) to avoid product
expiry.
Regularly track products’ expiry dates and
dispatched supplies according to expiry dates (FeFo or FIFO) to avoid product
expiry.
·
Work in liaison with the Logistics and Supply Chain
Officer to ensure that supplies are dispatched in a timely manner, and to the
intended beneficiaries, and that all deliverables are signed for.
Work in liaison with the Logistics and Supply Chain
Officer to ensure that supplies are dispatched in a timely manner, and to the
intended beneficiaries, and that all deliverables are signed for.
·
Actively participate in periodic stock
counting/taking and compile reports.
Actively participate in periodic stock
counting/taking and compile reports.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the USAID UHMG Project Stores
Assistant should hold a Bachelor’s Degree in Logistics and Supply Chain Management
or Procurement.
The ideal candidate for the USAID UHMG Project Stores
Assistant should hold a Bachelor’s Degree in Logistics and Supply Chain Management
or Procurement.
·
Professional qualification in CIPS will be an added
advantage
Professional qualification in CIPS will be an added
advantage
·
Possession of Post graduate Diploma in Stores and
Warehouse Management is mandatory.
Possession of Post graduate Diploma in Stores and
Warehouse Management is mandatory.
·
A minimum of three years’ relevant experience
working in the field of stores and warehouse management in a donor environment.
A minimum of three years’ relevant experience
working in the field of stores and warehouse management in a donor environment.
·
Previous experience working with USAID programs will
be an added advantage.
Previous experience working with USAID programs will
be an added advantage.
·
Broad working knowledge of supply chain and
management of stores required
Broad working knowledge of supply chain and
management of stores required
·
The person should have the ability to work under
minimum supervision, and maintain a clean stores record and transparent system
while adhering to set procedures.
The person should have the ability to work under
minimum supervision, and maintain a clean stores record and transparent system
while adhering to set procedures.
·
Computer literacy i.e. Proficiency in relevant computer
applications and databases, with practical skills and experience required
Computer literacy i.e. Proficiency in relevant computer
applications and databases, with practical skills and experience required
·
Highly self-motivated, focused, disciplined
professional, with the drive and dynamism to work under pressure with competing
deadlines, and possess the ability to make an immediate impact.
Highly self-motivated, focused, disciplined
professional, with the drive and dynamism to work under pressure with competing
deadlines, and possess the ability to make an immediate impact.
·
Excellent communication, interpersonal, analytical
and result-oriented skills
Excellent communication, interpersonal, analytical
and result-oriented skills
·
Prior experience in managing objectives with the
customer in mind.
Prior experience in managing objectives with the
customer in mind.
·
Good judgment, initiative, high sense of
responsibility, tactful, ability to plan, organize and measure outcomes of
interventions.
Good judgment, initiative, high sense of
responsibility, tactful, ability to plan, organize and measure outcomes of
interventions.
·
Exemplary and honest, with a high level of energy
and integrity, and able to work under minimum supervision.
Exemplary and honest, with a high level of energy
and integrity, and able to work under minimum supervision.
·
High degree of flexibility, innovativeness
High degree of flexibility, innovativeness
·
Good record keeping skills
Good record keeping skills
·
Excellent communication and presentation skills
Excellent communication and presentation skills
·
Good report writing, and interpersonal skills.
Good report writing, and interpersonal skills.
·
Team player with the ability to make positive
contributions.
Team player with the ability to make positive
contributions.
·
S/he should be detail- and results-oriented, have
strong conceptual, analytical, and reporting skills, with expertise in
information gathering, analysis and timely reporting, be proactive in
instituting innovative, sustainable, and cost-effective interventions, and work
dedicatedly to fulfill the organization’s goals, while upholding the Core
Values of UHMG.
S/he should be detail- and results-oriented, have
strong conceptual, analytical, and reporting skills, with expertise in
information gathering, analysis and timely reporting, be proactive in
instituting innovative, sustainable, and cost-effective interventions, and work
dedicatedly to fulfill the organization’s goals, while upholding the Core
Values of UHMG.
How to Apply:
If you believe
you match the requirements listed above, please deliver your resume (CV),
copies of certificates, references, and cover letter clearly indicating
position applied for on the “top left-hand side of the envelope”
you match the requirements listed above, please deliver your resume (CV),
copies of certificates, references, and cover letter clearly indicating
position applied for on the “top left-hand side of the envelope”
Send to:
The Human
Resource Manager,
Resource Manager,
Uganda Health
Marketing Group Ltd. (UHMG),
Marketing Group Ltd. (UHMG),
Plot 20-21,
27-28, Martyrs Crescent, Ntinda. Kampala.
Uganda
27-28, Martyrs Crescent, Ntinda. Kampala.
Uganda
Or Deliver the application
documents to the UHMG Office Reception.
documents to the UHMG Office Reception.
Deadline:
Monday, 30th November 2015 by 16:00 hours (East African time)
Monday, 30th November 2015 by 16:00 hours (East African time)
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