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USAID Non-profit Procurement Assistant Jobs – UHMG
Job Title: Procurement Assistant
Organization: Uganda Health
Marketing Group Ltd. (UHMG)
Marketing Group Ltd. (UHMG)
Project Name: USAID/Uganda
Social Marketing Activity
Social Marketing Activity
Duty Station: Kampala, Uganda
Reports to: Procurement
Officer
Officer
About US:
Uganda Health
Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is
“A good life for all Ugandans.” We envision a Ugandan society with good life,
when products and services in Reproductive Health, HIV, Malaria and Child
Health are accessible, affordable and effectively utilized by all those in
need. Our Mission is “To improve the
quality of life of Ugandans, through the provision of superior and affordable
health care solutions.” Our Core Values
are; Integrity, Transparency, Accountability, Teamwork, Excellence,
Flexibility, and Equity.
Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is
“A good life for all Ugandans.” We envision a Ugandan society with good life,
when products and services in Reproductive Health, HIV, Malaria and Child
Health are accessible, affordable and effectively utilized by all those in
need. Our Mission is “To improve the
quality of life of Ugandans, through the provision of superior and affordable
health care solutions.” Our Core Values
are; Integrity, Transparency, Accountability, Teamwork, Excellence,
Flexibility, and Equity.
About USAID Project:
UHMG was
awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative
agreement for a health sector-wide program. The program’s goal is to contribute
to a reduction in new HIV infections, total fertility, maternal and child
mortality, malnutrition and malaria, and to improve access to family planning.
This four-year activity aims to improve utilization of and increase the uptake
of health-related social marketing products and services among under-served
Ugandan consumers and communities in rural and urban areas.
awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative
agreement for a health sector-wide program. The program’s goal is to contribute
to a reduction in new HIV infections, total fertility, maternal and child
mortality, malnutrition and malaria, and to improve access to family planning.
This four-year activity aims to improve utilization of and increase the uptake
of health-related social marketing products and services among under-served
Ugandan consumers and communities in rural and urban areas.
Job Summary: The Procurement
Assistant will have the primary responsibility of offering professional
procurement support to the USAID Project in line with the procurement
management and operational policies and guidelines, while ensuring value for
money, efficiency and effectiveness. This will include timely reporting of all
the project’s procurements as per the Annual
Procurement Plan, and hence will require a fast learner, self-driven, seasoned,
and experienced person with skills to manage and oversee these technical areas.
Assistant will have the primary responsibility of offering professional
procurement support to the USAID Project in line with the procurement
management and operational policies and guidelines, while ensuring value for
money, efficiency and effectiveness. This will include timely reporting of all
the project’s procurements as per the Annual
Procurement Plan, and hence will require a fast learner, self-driven, seasoned,
and experienced person with skills to manage and oversee these technical areas.
Key Duties and Responsibilities:
·
Support the Procurement Officer in the coordination
of getting departments to complete their Annual Procurement Plan sections.
Support the Procurement Officer in the coordination
of getting departments to complete their Annual Procurement Plan sections.
·
Take part in supplier prequalification process.
Take part in supplier prequalification process.
·
Work closely with the Procurement Officer in
procuring supplies and services for the project as per the Annual Procurement
Plan of the project and the UHMG’s Procurement Policy and Procedures.
Work closely with the Procurement Officer in
procuring supplies and services for the project as per the Annual Procurement
Plan of the project and the UHMG’s Procurement Policy and Procedures.
·
Solicit quotations from potential suppliers and
service providers.
Solicit quotations from potential suppliers and
service providers.
·
Conduct regular market research for costs of ‘Most
Frequently Procured Items’, and compile price lists as a guide for the user
departments.
Conduct regular market research for costs of ‘Most
Frequently Procured Items’, and compile price lists as a guide for the user
departments.
·
Attend Procurement Committee meetings, when called
upon.
Attend Procurement Committee meetings, when called
upon.
·
Compile Procurement Committee minutes for the
meetings held.
Compile Procurement Committee minutes for the
meetings held.
·
Maintain and file complete records for each
procurement undertaken.
Maintain and file complete records for each
procurement undertaken.
·
Receive and forward documentation for all supplier
and service provider payments (RFP, LPO, invoice, delivery note, GRN, etc.) to
the Finance department.
Receive and forward documentation for all supplier
and service provider payments (RFP, LPO, invoice, delivery note, GRN, etc.) to
the Finance department.
·
Encourage staff to monitor stock levels, and to
provide alerts in advance for replenishments, to avoid stock-outs.
Encourage staff to monitor stock levels, and to
provide alerts in advance for replenishments, to avoid stock-outs.
·
Actively participate in the review of the
Procurement Policy and Procedures and development of updated guidelines.
Actively participate in the review of the
Procurement Policy and Procedures and development of updated guidelines.
·
Prepare and submit periodic procurement status
reports to the Procurement Officer.
Prepare and submit periodic procurement status
reports to the Procurement Officer.
·
Perform any other duties as assigned by the Procurement
Officer.
Perform any other duties as assigned by the Procurement
Officer.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the USAID Project vacancy
should hold a Bachelor’s Degree in Procurement or Logistics and Supply Chain
Management is a must.
The ideal candidate for the USAID Project vacancy
should hold a Bachelor’s Degree in Procurement or Logistics and Supply Chain
Management is a must.
·
Professional qualification in CIPS will be an added
advantage.
Professional qualification in CIPS will be an added
advantage.
·
Possession of a Post graduate Diploma in Procurement
Management is essential.
Possession of a Post graduate Diploma in Procurement
Management is essential.
·
A minimum of three years’ relevant experience
working in the field of procurement and supply chain in a donor environment.
A minimum of three years’ relevant experience
working in the field of procurement and supply chain in a donor environment.
·
The Procurement Assistant should have the capacity
to work under minimum supervision, and maintain a clean procurement record and
transparent system while adhering to set procedures. The job holder should be
detail- and results-oriented, with strong conceptual, analytical, and reporting
skills, with expertise in information gathering, analysis and timely reporting
The Procurement Assistant should have the capacity
to work under minimum supervision, and maintain a clean procurement record and
transparent system while adhering to set procedures. The job holder should be
detail- and results-oriented, with strong conceptual, analytical, and reporting
skills, with expertise in information gathering, analysis and timely reporting
·
Previous experience working with USAID programs will
be an added advantage.
Previous experience working with USAID programs will
be an added advantage.
·
Computer literacy i.e. Proficiency in relevant
computer applications and databases, with practical skills and experience
required
Computer literacy i.e. Proficiency in relevant
computer applications and databases, with practical skills and experience
required
·
Highly self-motivated, focused, disciplined
professional, with the drive and dynamism to work under pressure with competing
deadlines, and possess the ability to make an immediate impact.
Highly self-motivated, focused, disciplined
professional, with the drive and dynamism to work under pressure with competing
deadlines, and possess the ability to make an immediate impact.
·
Excellent communication, interpersonal, analytical
and result-oriented skills
Excellent communication, interpersonal, analytical
and result-oriented skills
·
Prior experience in managing objectives with the
customer in mind.
Prior experience in managing objectives with the
customer in mind.
·
Good judgment, initiative, high sense of
responsibility, tactful, ability to plan, organize and measure outcomes of
interventions.
Good judgment, initiative, high sense of
responsibility, tactful, ability to plan, organize and measure outcomes of
interventions.
·
Exemplary and honest, with a high level of energy
and integrity, and able to work under minimum supervision.
Exemplary and honest, with a high level of energy
and integrity, and able to work under minimum supervision.
·
High degree of flexibility, innovativeness
High degree of flexibility, innovativeness
·
Good record keeping skills
Good record keeping skills
·
Excellent communication and presentation skills
Excellent communication and presentation skills
·
Good report writing, and interpersonal skills.
Good report writing, and interpersonal skills.
·
Team player with the ability to make positive
contributions.
Team player with the ability to make positive
contributions.
·
Highly proactive in instituting innovative, sustainable,
and cost-effective interventions, and work dedicatedly to fulfill the
organization’s goals, while upholding the Core Values of UHMG.
Highly proactive in instituting innovative, sustainable,
and cost-effective interventions, and work dedicatedly to fulfill the
organization’s goals, while upholding the Core Values of UHMG.
How to Apply:
If you believe
you match the requirements listed above, please deliver your resume (CV),
copies of certificates, references, and cover letter clearly indicating
position applied for on the “top left-hand side of the envelope”
you match the requirements listed above, please deliver your resume (CV),
copies of certificates, references, and cover letter clearly indicating
position applied for on the “top left-hand side of the envelope”
Send to:
The Human
Resource Manager,
Resource Manager,
Uganda Health
Marketing Group Ltd. (UHMG),
Marketing Group Ltd. (UHMG),
Plot 20-21,
27-28, Martyrs Crescent, Ntinda. Kampala.
Uganda
27-28, Martyrs Crescent, Ntinda. Kampala.
Uganda
Or Deliver the
application documents to the UHMG Office Reception.
application documents to the UHMG Office Reception.
Deadline:
Monday, 30th November 2015 by 16:00 hours (East African time)
Monday, 30th November 2015 by 16:00 hours (East African time)
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