Job Title: Administrative Associate (Fresher UN Jobs) Organisation: United Nations High…
USAID Grant Administration Officer Job Opportunity – UHMG
Job Title: Administration Officer
Organization: Uganda Health
Marketing Group Ltd. (UHMG)
Marketing Group Ltd. (UHMG)
Project Name: USAID/Uganda
Social Marketing Activity
Social Marketing Activity
Duty Station: Kampala, Uganda
Reports to: Operations
Manager
Manager
About US:
Uganda Health
Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is
“A good life for all Ugandans.” We envision a Ugandan society with good life,
when products and services in Reproductive Health, HIV, Malaria and Child
Health are accessible, affordable and effectively utilized by all those in
need. Our Mission is “To improve the
quality of life of Ugandans, through the provision of superior and affordable
health care solutions.” Our Core Values
are; Integrity, Transparency, Accountability, Teamwork, Excellence,
Flexibility, and Equity.
Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is
“A good life for all Ugandans.” We envision a Ugandan society with good life,
when products and services in Reproductive Health, HIV, Malaria and Child
Health are accessible, affordable and effectively utilized by all those in
need. Our Mission is “To improve the
quality of life of Ugandans, through the provision of superior and affordable
health care solutions.” Our Core Values
are; Integrity, Transparency, Accountability, Teamwork, Excellence,
Flexibility, and Equity.
About USAID Project:
UHMG was
awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative
agreement for a health sector-wide program. The program’s goal is to contribute
to a reduction in new HIV infections, total fertility, maternal and child
mortality, malnutrition and malaria, and to improve access to family planning.
This four-year activity aims to improve utilization of and increase the uptake
of health-related social marketing products and services among under-served
Ugandan consumers and communities in rural and urban areas.
awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative
agreement for a health sector-wide program. The program’s goal is to contribute
to a reduction in new HIV infections, total fertility, maternal and child
mortality, malnutrition and malaria, and to improve access to family planning.
This four-year activity aims to improve utilization of and increase the uptake
of health-related social marketing products and services among under-served
Ugandan consumers and communities in rural and urban areas.
Job Summary: The Administration
Officer will provide professional and general office administration support to the
USAID Project in line with the human resource, financial, and operational
policies and guidelines, while ensuring value for money, efficiency and
effectiveness. This will include overseeing the operations of the Logistics Assistants
(Drivers), Front Desk Assistant, and Office Assistants.
Officer will provide professional and general office administration support to the
USAID Project in line with the human resource, financial, and operational
policies and guidelines, while ensuring value for money, efficiency and
effectiveness. This will include overseeing the operations of the Logistics Assistants
(Drivers), Front Desk Assistant, and Office Assistants.
Key Duties and Responsibilities:
·
Ensure a conducive and secure working environment
for project staff, and that Occupational Health and Safety Standards are
maintained and adhered to.
Ensure a conducive and secure working environment
for project staff, and that Occupational Health and Safety Standards are
maintained and adhered to.
·
The incumbent will also keep all project key
documents and intellectual property safe, and ensure they are filed in an
orderly and timely manner.
The incumbent will also keep all project key
documents and intellectual property safe, and ensure they are filed in an
orderly and timely manner.
·
Organize project meetings and program events in
liaison with the supervisor.
Organize project meetings and program events in
liaison with the supervisor.
·
Update and maintain proper stock for office
supplies, and ensure all requisitions for stationery are properly documented
and endorsed by the requisitioners.
Update and maintain proper stock for office
supplies, and ensure all requisitions for stationery are properly documented
and endorsed by the requisitioners.
·
Carry out bi-annual stock counts of the fixed
assets, stationery, sundries, and consumables, and compile a report to the
supervisor.
Carry out bi-annual stock counts of the fixed
assets, stationery, sundries, and consumables, and compile a report to the
supervisor.
·
Maintain an updated assets inventory in liaison with
the Finance Manager, and update the fixed asset register on a regular basis
whenever assets are procured, or moved from one user to another.
Maintain an updated assets inventory in liaison with
the Finance Manager, and update the fixed asset register on a regular basis
whenever assets are procured, or moved from one user to another.
·
The incumbent will also ensure office assets are
engraved, insured and kept safe/secure.
The incumbent will also ensure office assets are
engraved, insured and kept safe/secure.
·
Ensure the timely repairs and maintenance of the
project office premises and equipment.
Ensure the timely repairs and maintenance of the
project office premises and equipment.
·
Reserve venues for the meetings, and keep a log of
all meetings planned and held.
Reserve venues for the meetings, and keep a log of
all meetings planned and held.
·
Coordinate the office, field, and international
travel requirements of the project.
Coordinate the office, field, and international
travel requirements of the project.
·
Coordinate all transport requirements in liaison
with the Transport Officer, and ensure proper vehicle fleet management,
including timely services and repairs, fuel management, and adherence to the
vehicle policy by drivers and passengers.
Coordinate all transport requirements in liaison
with the Transport Officer, and ensure proper vehicle fleet management,
including timely services and repairs, fuel management, and adherence to the
vehicle policy by drivers and passengers.
·
Train and manage the Logistics Assistants (Drivers),
Front Desk Assistant, and Office Assistants of the Project, and ensure all
functions under their care are performed satisfactorily.
Train and manage the Logistics Assistants (Drivers),
Front Desk Assistant, and Office Assistants of the Project, and ensure all
functions under their care are performed satisfactorily.
·
Carry out timely performance appraisals for staff
supervised.
Carry out timely performance appraisals for staff
supervised.
·
Perform any other duties as assigned by the Operations
Manager
Perform any other duties as assigned by the Operations
Manager
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the USAID Administration Officer
vacancy should hold a Bachelor’s Degree in Business Administration or related
field a must.
The applicant for the USAID Administration Officer
vacancy should hold a Bachelor’s Degree in Business Administration or related
field a must.
·
Possession of a Post graduate Diploma in Management
will be an added advantage.
Possession of a Post graduate Diploma in Management
will be an added advantage.
·
Certificate and knowledge in Office Management,
Personnel Management, Procurement, Record Keeping, or related subjects.
Certificate and knowledge in Office Management,
Personnel Management, Procurement, Record Keeping, or related subjects.
·
A minimum of four years’ relevant experience working
in the field of administration in a donor environment.
A minimum of four years’ relevant experience working
in the field of administration in a donor environment.
·
The job requires a self-driven, seasoned, and
experienced person with skills to manage and oversee these technical areas.
The job requires a self-driven, seasoned, and
experienced person with skills to manage and oversee these technical areas.
·
The applicant should have the capacity to work under
minimum supervision, and maintain a clean administrative and transparent system
while adhering to set procedures.
The applicant should have the capacity to work under
minimum supervision, and maintain a clean administrative and transparent system
while adhering to set procedures.
·
Previous experience working with USAID programs will
be an added advantage
Previous experience working with USAID programs will
be an added advantage
·
Proficiency in relevant computer applications and
databases, with hands-on experience required
Proficiency in relevant computer applications and
databases, with hands-on experience required
·
Highly motivated, focused, disciplined professional,
with the drive and dynamism to work under pressure with competing deadlines,
and possess the ability to make an immediate impact.
Highly motivated, focused, disciplined professional,
with the drive and dynamism to work under pressure with competing deadlines,
and possess the ability to make an immediate impact.
·
Excellent communication, interpersonal, analytical
and result-oriented skills, and experience in managing objectives with the
customer in mind.
Excellent communication, interpersonal, analytical
and result-oriented skills, and experience in managing objectives with the
customer in mind.
·
Good judgment, initiative, high sense of
responsibility, tactful, ability to plan, organize and measure outcomes of
interventions.
Good judgment, initiative, high sense of
responsibility, tactful, ability to plan, organize and measure outcomes of
interventions.
·
Exemplary and honest, with a high level of energy
and integrity, and able to work under minimum supervision.
Exemplary and honest, with a high level of energy
and integrity, and able to work under minimum supervision.
·
Flexible, innovative, with good record keeping,
communication, presentation, report-writing, and interpersonal skills.
Flexible, innovative, with good record keeping,
communication, presentation, report-writing, and interpersonal skills.
·
S/he should be detail- and results-oriented, have
strong conceptual, analytical, and reporting skills, with expertise in
information gathering, analysis and timely reporting, be proactive in
instituting innovative, sustainable, and cost-effective interventions, and work
dedicatedly to fulfill the organization’s goals, while upholding the Core
Values of UHMG
S/he should be detail- and results-oriented, have
strong conceptual, analytical, and reporting skills, with expertise in
information gathering, analysis and timely reporting, be proactive in
instituting innovative, sustainable, and cost-effective interventions, and work
dedicatedly to fulfill the organization’s goals, while upholding the Core
Values of UHMG
·
Be a good team player with the ability to make
positive contributions.
Be a good team player with the ability to make
positive contributions.
How to Apply:
If you believe
you match the requirements listed above, please deliver your resume (CV),
copies of certificates, references, and cover letter clearly indicating
position applied for on the “top left-hand side of the envelope”
you match the requirements listed above, please deliver your resume (CV),
copies of certificates, references, and cover letter clearly indicating
position applied for on the “top left-hand side of the envelope”
Send to:
The Human
Resource Manager,
Resource Manager,
Uganda Health
Marketing Group Ltd. (UHMG),
Marketing Group Ltd. (UHMG),
Plot 20-21,
27-28, Martyrs Crescent, Ntinda. Kampala.
Uganda
27-28, Martyrs Crescent, Ntinda. Kampala.
Uganda
Or Deliver the application
documents to the UHMG Office Reception.
documents to the UHMG Office Reception.
Deadline:
Monday, 30th November 2015 by 16:00 hours (East African time)
Monday, 30th November 2015 by 16:00 hours (East African time)
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