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United Nations MONUSCO Jobs – Procurement Officer
Job Title: Procurement Officer
Organization: United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO)
Organisation Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO)
Duty Station: Entebbe,
Uganda
Uganda
Grade: P3
Job Opening Number: 15-Procurement-MONUSCO-47899-F-ENTEBBE
(M)
(M)
Report to: Procurement
Officer/Team Leader
Officer/Team Leader
About MONUSCO:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Key Duties and Responsibilities: Within
delegated procurement authority and under the direct supervision of the Team
Leader and the overall guidance of the Chief of the Regional Procurement Office,
the Procurement Officer may be responsible for the following duties:
delegated procurement authority and under the direct supervision of the Team
Leader and the overall guidance of the Chief of the Regional Procurement Office,
the Procurement Officer may be responsible for the following duties:
·
The incumbent plans, develops and manages all
procurement and contractual aspects of projects of significant complexity
related to worldwide procurement of diverse services and commodities (e.g.
construction services, building maintenance services, information technology,
electronic equipment and instruments, vehicle maintenance services, various
equipment and supplies, medicines, furniture, accommodation equipment, freight
forwarding, transportation and travel services, etc.), taking into account
local economic and other conditions.
The incumbent plans, develops and manages all
procurement and contractual aspects of projects of significant complexity
related to worldwide procurement of diverse services and commodities (e.g.
construction services, building maintenance services, information technology,
electronic equipment and instruments, vehicle maintenance services, various
equipment and supplies, medicines, furniture, accommodation equipment, freight
forwarding, transportation and travel services, etc.), taking into account
local economic and other conditions.
·
Guides requisitioning units and recipient entities
on the full range of procurement issues, providing support and guidance at all
stage of the procurement cycle.
Guides requisitioning units and recipient entities
on the full range of procurement issues, providing support and guidance at all
stage of the procurement cycle.
·
Develops strategies and designs innovative solutions
to resolve issues/conflicts for complex procurement projects.
Develops strategies and designs innovative solutions
to resolve issues/conflicts for complex procurement projects.
·
The job holder prepares/oversees preparation and
distribution of invitations to tender and manages/conducts all aspects of
bid/proposal evaluations.
The job holder prepares/oversees preparation and
distribution of invitations to tender and manages/conducts all aspects of
bid/proposal evaluations.
·
Establishes and maintains work program and schedule
for ongoing contracts and newly-planned ones.
Establishes and maintains work program and schedule
for ongoing contracts and newly-planned ones.
·
Actively participates in negotiations with senior
supplier representatives; signs procurement orders up to the authorized limit,
and, in cases where the amount exceeds authorized signature authority, prepares
submissions to the Contracts Committee for review and subsequent approval by
the authorized official.
Actively participates in negotiations with senior
supplier representatives; signs procurement orders up to the authorized limit,
and, in cases where the amount exceeds authorized signature authority, prepares
submissions to the Contracts Committee for review and subsequent approval by
the authorized official.
·
Carries out intuitive market research to keep
abreast of market developments; researches and analyzes statistical data and
market reports on the world commodity situation, production patterns and availability
of good and services.
Carries out intuitive market research to keep
abreast of market developments; researches and analyzes statistical data and
market reports on the world commodity situation, production patterns and availability
of good and services.
·
Identifies new technologies, and products/services,
evaluates and recommends potential supply sources and participates in the
incorporation of research results into the procurement program. Manages adherence
to contractual agreements, recommends amendments and extensions of contracts,
and advises concerned parties on contractual rights and obligations.
Identifies new technologies, and products/services,
evaluates and recommends potential supply sources and participates in the
incorporation of research results into the procurement program. Manages adherence
to contractual agreements, recommends amendments and extensions of contracts,
and advises concerned parties on contractual rights and obligations.
·
Prepares a variety of procurement-related documents,
contracts, communications, guidelines, instructions, etc.
Prepares a variety of procurement-related documents,
contracts, communications, guidelines, instructions, etc.
·
Provides guidance to, and may supervise, new/junior
staff.
Provides guidance to, and may supervise, new/junior
staff.
·
Perform any other duties as assigned by the United
Nations MONUSCO Procurement Officer/Team Leader.
Perform any other duties as assigned by the United
Nations MONUSCO Procurement Officer/Team Leader.
Qualifications, Skills and
Experience:
Experience:
·
The ideal job holder for the United Nations MONUSCO Procurement
Officer should hold an advanced university degree (Master’s degree or
equivalent) in business administration, public administration, commerce,
engineering, law or a related field. A first-level university degree in
combination with two additional years of relevant experience may be accepted in
lieu of the advanced university degree.
The ideal job holder for the United Nations MONUSCO Procurement
Officer should hold an advanced university degree (Master’s degree or
equivalent) in business administration, public administration, commerce,
engineering, law or a related field. A first-level university degree in
combination with two additional years of relevant experience may be accepted in
lieu of the advanced university degree.
·
At least five years of progressively responsible
experience in procurement, contract management, contract administration or
logistics and supply chain management, administration or related area in the
public or private sector, of which at least two years should be directly
related to first-hand procurement and/or contracting experience at the
international level, is required.
At least five years of progressively responsible
experience in procurement, contract management, contract administration or
logistics and supply chain management, administration or related area in the
public or private sector, of which at least two years should be directly
related to first-hand procurement and/or contracting experience at the
international level, is required.
·
Past procurement experience in peacekeeping missions
and/ or field duty stations within the UN system would be an asset.
Past procurement experience in peacekeeping missions
and/ or field duty stations within the UN system would be an asset.
·
Previous experience working with UMOJA is
desirable
Previous experience working with UMOJA is
desirable
·
Excellent track record of utilizing analytical
skills in evaluating compliance vulnerability and risk are required.
Excellent track record of utilizing analytical
skills in evaluating compliance vulnerability and risk are required.
·
Computer literacy i.e. Proficiency in the use of
Microsoft and ERP Applications are essential.
Computer literacy i.e. Proficiency in the use of
Microsoft and ERP Applications are essential.
·
Languages: English and
French are the working languages of the United Nations Secretariat. For this
post, fluency in English, oral and written, is required. Knowledge of another
UN official language is desirable.
Languages: English and
French are the working languages of the United Nations Secretariat. For this
post, fluency in English, oral and written, is required. Knowledge of another
UN official language is desirable.
Personal Competencies:
·
Professionalism: Knowledge of internationally recognized procurement
standards and of all phases of international procurement techniques and
operations used in contracting for a diverse range of goods and services.
Knowledge of contract law and expertise in handling complex contract issues.
Knowledge of quantitative methods to measure supplier capacity systems and
ability to identify sources of supply, market trends and pricing. Ability to
shape and influence agreements with requisitioning units and vendors. Ability
to apply technical expertise to resolve a range of issues/problems. Shows pride
in work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
Professionalism: Knowledge of internationally recognized procurement
standards and of all phases of international procurement techniques and
operations used in contracting for a diverse range of goods and services.
Knowledge of contract law and expertise in handling complex contract issues.
Knowledge of quantitative methods to measure supplier capacity systems and
ability to identify sources of supply, market trends and pricing. Ability to
shape and influence agreements with requisitioning units and vendors. Ability
to apply technical expertise to resolve a range of issues/problems. Shows pride
in work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
·
Planning and Organizing: Develops clear
goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Planning and Organizing: Develops clear
goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·
Accountability: Takes
ownership of all responsibilities and honours commitments; delivers outputs for
which one has responsibility within prescribed time, cost and quality
standards; operates in compliance with organizational regulations and rules;
supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
Accountability: Takes
ownership of all responsibilities and honours commitments; delivers outputs for
which one has responsibility within prescribed time, cost and quality
standards; operates in compliance with organizational regulations and rules;
supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
NB: The United Nations does not charge a fee at any
stage of the recruitment process (application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts.
stage of the recruitment process (application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations
Organization Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO) as the Procurement Officer should express their interest by visiting
the UN recruitment website and clicking Apply Now.
qualified and interested candidates desiring to serve the United Nations
Organization Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO) as the Procurement Officer should express their interest by visiting
the UN recruitment website and clicking Apply Now.
Deadline: 10th November, 2015
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