Job Title: Grants Officer
Organization: Refugee Law
Project (RLP)
Project (RLP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of
Operations and Programme Support
Operations and Programme Support
About US:
The Refugee Law
Project (RLP) is an outreach project of the School of Law, Makerere University.
Our Mission is to empower asylum seekers, refugees, deportees, IDPs and host communities
to enjoy their human rights and lead dignified lives.
Project (RLP) is an outreach project of the School of Law, Makerere University.
Our Mission is to empower asylum seekers, refugees, deportees, IDPs and host communities
to enjoy their human rights and lead dignified lives.
Job Summary: The Grants
Officer will be providing administrative support for all grants sourcing teams
and processes which include: preparing grant proposals and reports for
submission; working across RLP programmes to coordinate, update all funding
status; maintaining the grants calendar to ensure compliance and all deadlines
are met; draft progress reports; and prospect research.
Officer will be providing administrative support for all grants sourcing teams
and processes which include: preparing grant proposals and reports for
submission; working across RLP programmes to coordinate, update all funding
status; maintaining the grants calendar to ensure compliance and all deadlines
are met; draft progress reports; and prospect research.
Key Duties and Responsibilities:
1.
Funder Mapping:
Funder Mapping:
·
Identify possible funders in line with the mandate
and strategic plan of Refugee Law Project.
Identify possible funders in line with the mandate
and strategic plan of Refugee Law Project.
·
Guide on appropriate funding mix and alternatives on
a continual basis.
Guide on appropriate funding mix and alternatives on
a continual basis.
·
Carry out targeted research and advise on shifts of
funding priorities as necessary.
Carry out targeted research and advise on shifts of
funding priorities as necessary.
2.
Donor Relations:
Donor Relations:
·
Develop and maintain a well detailed database of
donors with a specific donor requirement and track compliance accordingly.
Develop and maintain a well detailed database of
donors with a specific donor requirement and track compliance accordingly.
·
Ensure RLP enjoys positive reputation with donors
through clear, timely, proactive and reactive communication as necessary.
Ensure RLP enjoys positive reputation with donors
through clear, timely, proactive and reactive communication as necessary.
3.
Sub-granting:
Sub-granting:
·
Ensure that all sub-grantees have good reputation
and can deliver as per donor demands.
Ensure that all sub-grantees have good reputation
and can deliver as per donor demands.
·
Ensure that sub-grantee payments are prepared on
time to facilitate timely activity implementation.
Ensure that sub-grantee payments are prepared on
time to facilitate timely activity implementation.
·
Take part in conducting sub-grantee pre-awards assessments.
Take part in conducting sub-grantee pre-awards assessments.
·
Organize meetings to formulate MoUs between the RLP
and sub-grantee organizations.
Organize meetings to formulate MoUs between the RLP
and sub-grantee organizations.
·
Work closely with sub-grantees on timely reporting
to ensure early disbursement of funds.
Work closely with sub-grantees on timely reporting
to ensure early disbursement of funds.
·
Ensure that end of project audits are conducted and
final audit reports are received by the donors.
Ensure that end of project audits are conducted and
final audit reports are received by the donors.
4.
Proposal Development:
Proposal Development:
·
Arrange the schedules of the fundraising team
Arrange the schedules of the fundraising team
·
Actively participate in high-quality
interdisciplinary proposals for funding in conjunction with relevant team and
staff.
Actively participate in high-quality
interdisciplinary proposals for funding in conjunction with relevant team and
staff.
·
Prepare application call summaries for the
fundraising team.
Prepare application call summaries for the
fundraising team.
·
Recommend funding sources and specific calls to
fundraising team for preliminary consideration.
Recommend funding sources and specific calls to
fundraising team for preliminary consideration.
·
Ensure that proposals are completed, reviewed and
submitted before the donor deadlines
Ensure that proposals are completed, reviewed and
submitted before the donor deadlines
5.
Reporting:
Reporting:
·
Provide specific guidance, training and
clarification on reporting policies to Unit and Programme Managers
Provide specific guidance, training and
clarification on reporting policies to Unit and Programme Managers
·
Double check reports to donors for compliance with
the requirements before sending.
Double check reports to donors for compliance with
the requirements before sending.
6.
Others:
Others:
·
Actively participate in sharing and planning
meetings to discuss and address issues related to grants implementation.
Actively participate in sharing and planning
meetings to discuss and address issues related to grants implementation.
·
Work on all administrative aspects of the role to a
timely and accurate standard.
Work on all administrative aspects of the role to a
timely and accurate standard.
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a degree in any
of the following; International Development, Development Studies, Economics,
Social Sciences, Business Administration
The applicant should preferably hold a degree in any
of the following; International Development, Development Studies, Economics,
Social Sciences, Business Administration
·
Possession of a relevant certificate will be an
added advantage
Possession of a relevant certificate will be an
added advantage
·
Three years’ experience in providing specific grants
management support.
Three years’ experience in providing specific grants
management support.
·
Prior experience in resourcing and fundraising work
preferably in a civil Society context.
Prior experience in resourcing and fundraising work
preferably in a civil Society context.
·
Broad knowledge and understanding of monitoring and
evaluation technologies, ideally Results Based Management (RBM)
Broad knowledge and understanding of monitoring and
evaluation technologies, ideally Results Based Management (RBM)
·
Ability to give timely reports on activities
undertaken
Ability to give timely reports on activities
undertaken
·
Ability to work under pressure with minimum
supervision
Ability to work under pressure with minimum
supervision
·
Highly creative and innovative skills
Highly creative and innovative skills
·
Ability to think and write conceptually,
convincingly and strategically
Ability to think and write conceptually,
convincingly and strategically
·
Excellent interpersonal skills and high level of
self-motivation
Excellent interpersonal skills and high level of
self-motivation
·
Excellent communication skills both written and
verbal, experience in writing and documentation of meetings and workshops,
guides and technical material
Excellent communication skills both written and
verbal, experience in writing and documentation of meetings and workshops,
guides and technical material
·
Advanced computer skills, particularly MS Office (MS
Word, Excel and Powerpoint)
Advanced computer skills, particularly MS Office (MS
Word, Excel and Powerpoint)
·
Good touch typing skills of at least 30 Words Per
Minute
Good touch typing skills of at least 30 Words Per
Minute
How to Apply:
All suitably
qualified and interested candidates must send a motivation letter and
curriculum vitae electronically to: [email protected]. The
position applied for MUST be indicated in the subject line of the email. Copies
of certificates SHOULD NOT be attached, but will be requested for from
short-listed candidates only.
qualified and interested candidates must send a motivation letter and
curriculum vitae electronically to: [email protected]. The
position applied for MUST be indicated in the subject line of the email. Copies
of certificates SHOULD NOT be attached, but will be requested for from
short-listed candidates only.
Attention: The
Human Resources Manager
Human Resources Manager
Refugee Law
Project, School of Law, MUK
Project, School of Law, MUK
Plot No. 7
& 9 Perryman Gardens,
& 9 Perryman Gardens,
P. O. Box
33903, Kampala. Uganda
33903, Kampala. Uganda
Deadline: 13th November 2015 by 5.00pm
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