GAVI Project Accountant Job Placement – Ministry of Health

Job Title:   Project Accountant
Organisation: Ministry of
Funding Source: Global
Alliance for Vaccine and Immunization (GAVI)
Duty Station: Kampala,
About US:
The Government
of The Republic of Uganda has received financing from the Global Alliance for
Vaccine and Immunization (GAVI) towards the cost of the Health Systems
Strengthening and immunization strengthening in Uganda.
Job Summary: The Project
Accountant will manage all the Project Financial Management activities in
accordance with the institutional arrangements of Government of Uganda and GAVI
Alliance. The primary objective of this job role is to ensure timely and
accurate implementation of all financial management activities of the Project.
Key Duties and Responsibilities: 
Carry-out the day to day financial operations of the
Project in accordance with GAVI’s grant terms and conditions and Government of
Uganda laws and regulations
Compile quarterly and annually budgets, monitor and
report on financial trends, and prepare replenishment applications to Ministry
of Finance, Planning and Economic Development, the Principal Recipient as per
the guidelines.
Responsible for capturing data in the financial
management system to enable accurate generation of reports
Produce within agreed time frames and in standard
formats, financial statements and financial management reports.
Prepare and update an Asset Register for review by
the Finance Manager on a quarterly basis
Prepare and update the Advances register for review
by the Finance Manager on a monthly basis. Ensure that advances are accounted
for in a timely manner.
The incumbent will be responsible for carrying out bank
reconciliation for review by the supervisor.
Prepare and submit quarterly, adhoc and annual
financial reports.
Implement adequate internal controls for management
of project financial and physical resources to ensure effectiveness, efficiency
and economic use of the resources
Evaluate the projects financial performance against
projected/ Government of Uganda and GAVI funding obligations for the
determination of expenditure priorities and timely replenishment of funds.
The incumbent will also manage the disbursement of
all project funds for project activities to sub-recipients, suppliers and staff
in accordance with the existing internal controls to ensure avoidance of fraud,
theft and financial mismanagement. Ensure that all transactions and expenditure
is supported by valid third party supporting documents.
Ensure timely payment to service providers, and
promptly report any challenges in the payment system to the Project Coordinator
and Finance Manager Focal Co-ordination Office ( FCO).
Prepare documentation and support the process for
external, internal and value for money audits under the supervision of the
Finance Manager, FCO.
Work closely with the desk officers in the various
ministries and institutions on financial matters, particularly the Ministry of
Finance, Planning and Economic Development (MoFPED), Auditor General and
Accountant General and the GAVI Technical Assistant.
Ensure compliance with the GoU/GAVI MoU, PFA,
Financial Guidelines and other applicable GoU and Donor regulations.
Mentor, train and orient staff of the MoH and the
Districts in the financial management guidelines for use of GAVI Cash grants.
Perform any other duties as may be assigned by the
Key Performance Indicators:
Developing financial plans and budgets for the
project in consultation with the Finance Manager and Program Manager
Development and implementation of project internal
controls for the proper management of project financial and physical resources.
Managing disbursement of funds for project
activities in liaison with the head of accounts and GAVI TAs.
Ensure timely payment to service providers.
Preparation of monthly, quarterly and annually
financial reports as per reporting requirements.
Periodic evaluation of the project financial
performance against the project objectives.
Arranging and coordinating execution of annual
project audits.
Qualifications, Skills and
The ideal candidate should preferably hold a
bachelor’s degree in Commerce (Accounting option), Business Administration
(Accounting option), Accounting, Finance or its equivalent from a recognized
university. Possession of a post graduate Qualification in Financial Management
or related field is an added advantage.
Possession of professional accounting qualification
i.e. ACCA or CPA or its equivalent is a MUST.
A minimum of five years of hands-on experience in
financial management or related accounting duties in a busy public or private
Previous experience working with large GoU /Donor
funded Projects for at least four years.
Computer literacy i.e. proficiency in various
software including accounting packages like: IFMIS, Navision and Sun systems is
an added advantage.
Knowledge of multi-lateral institutions financial
management procedures.
Excellent interpersonal and management skills and
ability to work with teams at all levels. Evidence of training in leadership
and management skills is added advantage.
An exposure in the management of funds in various governmental
or private sector organizations is an essential requirement.
High level of integrity and governance as proven by
written testimonials from previous assignments would be requirement.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their applications
addressed to the Permanent Secretary, MOH to the address below;
Ministry of
Plot 6 Lourdel
Road, Room C101,
P.O. Box 7272,
Deadline: 30th November 2015

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