Job Title: Administrative Assistant
Organisation: GCC Services
Duty Station: Kampala,
Uganda
Uganda
Reports to: Human
Resources Supervisor
Resources Supervisor
About US:
GCC Services (Uganda)
Limited is an integrated remote site Services Company specialized in providing construction,
camp services, design and architect and catering services. GCC provides an
all-round capability of strong resources, know-how, corporate support and
experience in supporting remote site operations.
Limited is an integrated remote site Services Company specialized in providing construction,
camp services, design and architect and catering services. GCC provides an
all-round capability of strong resources, know-how, corporate support and
experience in supporting remote site operations.
Job Summary: The Administrative
Assistant will be responsible for all the administrative work, support the
executives of GCC Services, coordinate and monitor front desk business and
transfer all business calls to concerned departments.
Assistant will be responsible for all the administrative work, support the
executives of GCC Services, coordinate and monitor front desk business and
transfer all business calls to concerned departments.
Key Duties and Responsibilities:
·
The incumbent will provide administrative support to
the team and department
The incumbent will provide administrative support to
the team and department
·
Responsible for data entry, documentation, printing
and filling duties
Responsible for data entry, documentation, printing
and filling duties
·
The incumbent will also maintain a proper and user
friendly filling and document control system for recording and tracking of all
documents
The incumbent will also maintain a proper and user
friendly filling and document control system for recording and tracking of all
documents
·
The incumbent will also support the officers in
daily admin roles and to keep stock of stationary supplies for the department
The incumbent will also support the officers in
daily admin roles and to keep stock of stationary supplies for the department
·
Create and maintain useful databases for each
department
Create and maintain useful databases for each
department
·
Render support in carrying out research duties as
and when required by the team
Render support in carrying out research duties as
and when required by the team
·
Render support in the preparation of bids
Render support in the preparation of bids
·
Cordially answer all incoming calls and handling
Cordially answer all incoming calls and handling
·
Support the Department heads to maintain a proper
attendance and tracking report for the department
Support the Department heads to maintain a proper
attendance and tracking report for the department
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should preferably hold a Bachelor’s
degree in Secretarial studies or must carry a certificate that is equivalent to
a degree in any of the administrative courses.
The ideal candidate should preferably hold a Bachelor’s
degree in Secretarial studies or must carry a certificate that is equivalent to
a degree in any of the administrative courses.
·
Working knowledge on modem office methods, equipment
and practices.
Working knowledge on modem office methods, equipment
and practices.
·
Demonstrated ability to present detailed reports of
findings and recommendations, both orally and in writing.
Demonstrated ability to present detailed reports of
findings and recommendations, both orally and in writing.
·
Ability to establish and maintain effective working
relationships with departmental officials and the public.
Ability to establish and maintain effective working
relationships with departmental officials and the public.
·
Possess excellent communication skills.
Possess excellent communication skills.
·
Fluency in both written and spoken English
Fluency in both written and spoken English
·
Computer skills especially proficiency in Microsoft
word and Excel.
Computer skills especially proficiency in Microsoft
word and Excel.
NB: Female candidates are encouraged to apply
How to Apply:
All suitably
qualified and interested candidates should send their electronic applications
including a cover letter, resume in one document to: [email protected].
qualified and interested candidates should send their electronic applications
including a cover letter, resume in one document to: [email protected].
Deadline: 20th November 2015
For more of the
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline