Job Title: Operations Clerk
Organisation: Zoe
Recruitment (Finance Based Company)
Recruitment (Finance Based Company)
Duty Station: Kampala, Uganda
About US:
Zoe Recruitment
is an HR consultancy company that exists to contribute to the transformation of
productivity and work ethic, by linking talent to business/organizations, and
placing people right. At Zoe we believe this then forms the foundation for
sustainable business and on a larger scale, economic growth. Zoe would like to
recruit for a valuable client, Finance based company.
is an HR consultancy company that exists to contribute to the transformation of
productivity and work ethic, by linking talent to business/organizations, and
placing people right. At Zoe we believe this then forms the foundation for
sustainable business and on a larger scale, economic growth. Zoe would like to
recruit for a valuable client, Finance based company.
Job Summary: The Operations
Clerk will be responsible for customer service in the front and back office
while ensuring timely administration of payments and collections. The applicant
will also be responsible for the keen verification of documents in order to
minimize risk for the company.
Clerk will be responsible for customer service in the front and back office
while ensuring timely administration of payments and collections. The applicant
will also be responsible for the keen verification of documents in order to
minimize risk for the company.
Key Duties and Responsibilities:
·
Reconcile client records to pdf copies on invoices
posted on the system
Reconcile client records to pdf copies on invoices
posted on the system
·
Keenly verify all financing requests to ensure that
they meet the required parameters
Keenly verify all financing requests to ensure that
they meet the required parameters
·
Ensure that all the required credit approvals
received for all client transactions.
Ensure that all the required credit approvals
received for all client transactions.
·
Verify approval on all payments prior to submission
to finance for processing
Verify approval on all payments prior to submission
to finance for processing
·
Double check credit limits on all transactions prior
to submission for payment
Double check credit limits on all transactions prior
to submission for payment
·
Validate debtor and client bank account details with
system information
Validate debtor and client bank account details with
system information
·
The job holder will also ensure all commissions
processed from client transactions prior
to payment
The job holder will also ensure all commissions
processed from client transactions prior
to payment
·
Ensure coding on all invoices is properly allocated
for client and debtors
Ensure coding on all invoices is properly allocated
for client and debtors
·
Reconcile all debtor and client accounts with bank
statements
Reconcile all debtor and client accounts with bank
statements
·
Process client and debtor notifications on due dates
and send out to recipients
Process client and debtor notifications on due dates
and send out to recipients
·
Process settlement instructions for sign off timely
and send to finance for collection on due date for all payments.
Process settlement instructions for sign off timely
and send to finance for collection on due date for all payments.
·
File all documents on respective client and office
files.
File all documents on respective client and office
files.
·
Contact FACTS customers where required to verify
information, update records and provide relevant communication.
Contact FACTS customers where required to verify
information, update records and provide relevant communication.
·
Perform any other duties as assigned by the
supervisor.
Perform any other duties as assigned by the
supervisor.
Key performance Indicators (KPIs)
·
Up to date filing and referencing of all records.
Up to date filing and referencing of all records.
·
Reconciled debtor accounts
Reconciled debtor accounts
·
Timely payments and collections
Timely payments and collections
·
Accurate collection of all transaction revenues
Accurate collection of all transaction revenues
·
Timely reporting of all suspicious transactions
Timely reporting of all suspicious transactions
·
Timely remittance of all customer notifications
Timely remittance of all customer notifications
Qualifications, Skills and Experience:
·
The applicant should hold a graduate degree with two
years of related experience
The applicant should hold a graduate degree with two
years of related experience
·
Computer literacy i.e. proficiency in the use of Word
Processing and Spreadsheets.
Computer literacy i.e. proficiency in the use of Word
Processing and Spreadsheets.
·
Ability to multi task and respond to a demanding
environment without supervision.
Ability to multi task and respond to a demanding
environment without supervision.
·
Adaptability: Demonstrate a
willingness to be flexible, versatile and/or tolerant in a changing work
environment while maintaining effectiveness and efficiency.
Adaptability: Demonstrate a
willingness to be flexible, versatile and/or tolerant in a changing work
environment while maintaining effectiveness and efficiency.
·
Behave Ethically: Understand
ethical behavior and business practices, and ensure that own behavior and the
behavior of others is consistent with these standards and aligns with the
values of the company.
Behave Ethically: Understand
ethical behavior and business practices, and ensure that own behavior and the
behavior of others is consistent with these standards and aligns with the
values of the company.
·
Build Relationships: Establish and
maintain positive working relationships with others, both internally and
externally, to achieve the goals of the company.
Build Relationships: Establish and
maintain positive working relationships with others, both internally and
externally, to achieve the goals of the company.
·
Creativity/Innovation: Develop new
and unique ways to improve operations of the company and to create new
opportunities.
Creativity/Innovation: Develop new
and unique ways to improve operations of the company and to create new
opportunities.
·
Lead: Positively
influence others to achieve results that are in the best interest of the
company
Lead: Positively
influence others to achieve results that are in the best interest of the
company
How to Apply:
All suitably
qualified and interested candidates who desire to join the company in the aforementioned
capacity should apply online by clicking on the web link below. Please first
register with the Zoe recruitment website before you Apply after exhaustively
reviewing full job details.
qualified and interested candidates who desire to join the company in the aforementioned
capacity should apply online by clicking on the web link below. Please first
register with the Zoe recruitment website before you Apply after exhaustively
reviewing full job details.
Deadline: 6th November 2015
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